Attendees | ||
Name | Organization | |
|---|---|---|
| Y | Ajay Asthana | |
| Y | Janet Campbell | Epic |
| John Couk | LSU | |
| Y | Oscar Diaz | HSPC |
| Julio Cesar Farcelli | University of Utah | |
| Y | Rick Freeman | iSalus Consulting |
| Mike Garcia | Louisiana State University | |
| Y | Robert Greenes | Arizona State University |
| Stan Huff | Intermountain | |
| David Kreda | ||
| Skip Mc Gaugney | Open Health Tools | |
| Y | Tom Oniki | Intermountain |
| Marc Overhage | Siemens | |
| Y | Craig Parker | Intermountain |
| Vassil Peytchev | Epic | |
| Jeff Rogers | IBM | |
| Surj Ramlogan | Allscripts | |
| Scot Post van der Burg | iSalus Consulting | |
| Paul White | Muir Equity | |
| Herb White | Infocare Health | |
| Wayne Wilbright | Louisiana State University | |
| Virginia Riehl (support) | Independent Consultant | |
Agenda | |||
Item | Time | Lead | Action |
|---|---|---|---|
| Review Agenda and December Meeting Schedule | Virginia Riehl | Identify agenda changes Confirm or adjust meeting dates in December | |
| Priority Item – HL7 Argonaut Project | Stan Huff | Determine points of coordination including the development of leaf level models – Stan Huff | |
| Priority Item – Press Releases | Oscar Diaz | Develop a press releases on HSPC and the Argonauts and the HSPC organization an mission – Oscar Diaz | |
| Priority Item – Incorporation and Organization | Stan Huff | Follow-up with VA, Intermountain, and Harris on payments – Stan, Oscar Develop Draft Organization Structure – Oscar/Craig Obtain Board Member Signatures on Board Document – Oscar Develop membership marketing materials to solicit new members – Membership Committee Solicit Additional Benefactor Members – Oscar Send preliminary budget to Stan – Oscar Reach out to dbMotion re. membership – Oscar
Schedule a call to finalize membership agreement – Stan Provide Stan with contact information for participants in call to finalize membership agreement – Oscar Provide a copy of the membership agreement to Rick – Stan Post membership agreement when it is final – Rick Freeman
| |
Priority Item – Get technical content on website or other accessible location
| Stan Huff | Rick Freeman – Develop specification proposal with links to reference implementations Stan – Resolve granularity issue ??? – Approve the enhanced model content presentation tool | |
| Priority Item – HSPC Meeting Plans | Stan Huff | Get an article in Health Data Management to promote membership. Rick will reach out to Eileen. Set up membership committee calls – Craig Identify meeting location options in New Orleans – Wayne Proposed date – February 4 - 6 Location – New Orleans Agenda
Craig will contact Wayne Wilbright re. meeting venues Schedule call to finalize agenda and length of meeting – Craig Send out meeting announcement
| |
| Priority Item – VA | Oscar Diaz | Oscar Diaz – Pilot funding proposal status Coordination with other groups within VA | |
| Priority Item – HIMSS Meeting | Rick Freeman | Oscar – Status of VA representation Rick – Identification of participants Rick – Themes | |
| Priority Item – MedInfo | Bob Greenes | Bob and Stan will begin planning for MedInfo | |
| Outreach | Stan Huff | Oscar – Reach out to Allscripts to identify a new representative Bob Greenes – Regenstrief Stan – Kaiser | |
| Operations Work Group | Craig Parker | Craig – Review proposal on the Work Groups and how they will work | |
| Business Arm Work Group | Oscar Diaz | Craig will set up meeting with Oscar Craig/Oscar – Operating plan development Craig/Oscar - P&L development | |
| Project Plan | Rick Freeman | Rick Freeman – Update | |
| Sandbox | Rick Freeman | Recruitment of contributors – LSU, Intermountain, Cerner, LSU Rick Freeman – Plan for sandbox deployment Rick Freeman – Develop requirements Rick Freeman – Support for orchestration Rick Freeman – Reference architecture definition | |
| Hosted Vendor Implementations | Ajay Asthana | Outcome of Ajay and Paul meeting Ajay – Documentation of process for posting to the repository | |
| Communications and Marketing | Rick Freeman |
| |
| Decision rights and processes | Oscar Diaz | Update Engagement of someone with knowledge of standards approval processes | |
| Review Action Items | Virginia Riehl | Confirm accuracy and update status | |
Notes | |||
Item | Discussion | Decision/Action | |
|---|---|---|---|
| Review Agenda and Meeting Schedule |
| Confirm December Meeting Schedule | |
| Priority Item – HL7 Argonaut Project |
| Stan Huff Determine points of coordination including the development of leaf level models – Stan Huff |
|
| Priority Item — Press Releases | Oscar met with Eileen Rivera of Harris, Chuck Appleby will be assisting with press releases. The VA has requested a press release. There will be a general press release regarding HSPC launch as an organization. May also do a joint press release with the Argonaut project. The press releases should clarify the mission of HSPC. Need to clarify how HSPC complements Argonaut. Press releases will be reviewed by the Steering Committee | Oscar Diaz Develop a press releases on HSPC and the Argonauts and the HSPC organization an mission – Oscar Diaz |
|
| Priority Item – Incorporation and Organization | Still getting legal review comments on the membership agreement. There will be an organizational agreement for the founding members and a different agreement for other members. The state for litigation will be determined by the member. Have benefactor members – LSU, Regenstreif, VA, Intermountain, Harris. VA funds have been wired. Intermountain and LSU are processing payments. The Steering Committee will probably continue as an advisory committee to the Board. | Stan Huff Follow-up with VA, Intermountain, and Harris on payments – Stan, Oscar Develop Draft Organization Structure – Oscar/Craig Obtain Board Member Signatures on Board Document – Oscar Develop membership marketing materials to solicit new members – Membership Committee Solicit Additional Benefactor Members – Oscar Send preliminary budget to Stan – Oscar Reach out to dbMotion re. membership – Oscar Schedule a call to finalize membership agreement – Stan Provide Stan with contact information for participants in call to finalize membership agreement – Oscar Provide a copy of the membership agreement to Rick – Stan Post membership agreement when it is final – Rick Freeman | |
Priority Item – Get technical content on website or other accessible location
| Need to determine with Stan what should be added that is not already there. This is related to the sandbox. Have a place for the profiles. Waiting for the profiles to be available. There will be a meeting with Grahame on Thursday and should know the status of profiles at this time. Ajay offered to support process modeling. | Stan Huff Develop specification proposal with links to reference implementations – Rick Freeman Resolve the issue of granularity Approve the enhanced model content presentation tool | |
| Priority Item – General HSPC Meeting Plans | Oscar is in New Orleans this week. LSU does not have a facility that is large enough. Will select either the Sheraton or Westin. These are close to LSU. February 4 - 6 is still confirmed. The HSPC mailing list is on Mail Chimp. Virginia will draft an email re. the meeting and send to Stan and Oscar Rick and Craig for review. Rick or Craig will send Will work to have a decision on the venue by Friday so this can be included in the meeting announcement. Will need one large meeting room and have two breakouts. Should confirm this will the agenda. A registration fee will not be charged for this meeting. For the connectathon will need power and Wi Fi. Will need enough space for this activity. Craig will draft an agenda today and circulate for feedback. | Stan Huff Get an article in Health Data Management to promote membership. Rick will reach out to Eileen. Set up membership committee calls – Craig Identify meeting location options in New Orleans – Wayne
Proposed date – February 4 - 6 Location – New Orleans Agenda
Schedule call to finalize agenda and length of meeting – Craig Send out meeting announcement | |
| Priority Item – VA | Met with Carolyn Clancy last week. Meeting with Paul Tibbits this week. LSU will be representing HSPC at that meeting. Should be approved by January. Name will be the "New Orleans Project" | Oscar Diaz Pilot funding proposal status Obtain use case documentation from LSU – Oscar Diaz Coordination with other groups within VA | |
| Priority Item –HIMSS Meeting | Oscar will talk with Stan to get support to organize meetings and planning. Have done work on the sand boxes and the tier 2 demos. Need to schedule a call with Janet and Josh to discuss tier 1. Rick will schedule this. Have been building APIs in the sandbox for some of the demos. Need to determine if there will be an HSPC booth or be sponsored by other booths. Would be ideal to get a kiosk in the Interop showcase. Oscar will reach out to Eileen to find out about the options for getting space at HIMSS Progress is being made on the sandbox. It should be ready by 12/31. Work is being done on the business processes and service definitions for tier 2. The sandbox provides a place to develop, test, and see the details of the interactions. It also provides test data for edge cases.
| Rick Freeman Status of VA representation Identification of participants Themes and stories definitions Demo application definitions Rick and Oscar will develop a budget for HIMSS Process for signing up members at HIMSS Stan will send info on his presentation schedule to Rick HSPC HIMSS 2015 Planning Notes | |
| Priority Item – MedInfo | Due date for the panel is January 15th. Bob is reaching out to determine who can participate, particularly the VA. | Bob and Stan will begin planning for MedInfo Identify who will be attending MedInfo and could be part of a panel – Bob Greenes | |
| Outreach | Regenstrief plans to be a member Stan and Oscar will talk with Kaiser and Mayo. | Reach out to Allscripts – Jeff Franks
Kaiser – Stan Huff | |
| Operations Work Group | No updates Will address policies for making decisions and day to day activities. Need a working Board to launch this activity. Probably in January | Craig Parker | |
| |||
| Project Plan | Have a project plan on the JIRA site. Rick has been working with Tom Oniki and his team to migrate their plans to JIRA. | Rick Freeman
| |
| Sandbox | See above | Rick Freeman Recruitment of contributors – LSU, Intermountain, Cerner, LSU Plan for sandbox deployment Develop requirements Support for orchestration Reference architecture definition There are three elements
| |
| Hosted Vendor Implementations | Ajay will reach out to Paul to discuss | Ajay Asthana Outcome of Ajay and Paul meeting Documentation of process for posting to the repository | |
| Communications and Marketing | Eileen will continue to volunteer. The website has been fleshed out with the structure. Craig has created a logo. | Rick Freeman Survey Responses HIMSS promotion discussions with Alex Lippitt Meeting with ONC Meeting with CMS
Update marketing materials Develop white paper Develop budget for website Prepare executive overview of HSPC Define announcement distribution channels Develop marketing campaign Develop press releases | |
| Decision rights and processes | Oscar Diaz | ||
| Review Action Items | Virginia Riehl | ||
Action Items | |||||
Item | Start Date | End Date | Lead | Status | |
|---|---|---|---|---|---|
| Develop plan for MedInfo | 12/09/14 | Bob Greenes Stan Huff | |||
| Identify who will be attending MedInfo and could be part of a panel – Bob Greenes | 12/09/14 | Bob Greenes | |||
| Schedule call to finalize agenda and length of meeting | 12/09/14 | Craig Parker | |||
| Send out meeting announcement | 12/09/14 | ||||
| Develop a press releases on HSPC and the Argonauts and the HSPC organization an mission | 12/09/14 | Oscar Diaz | |||
| Determine points of coordination including the development of leaf level models | 12/09/14 | Stan Huff | |||
| Send information on HIMSS presentation schedule to Rick Freeman | 11/25/14 | Stan Huff | |||
| Contact Wayne Wilbright re. New Orleans meeting venue | 11/25/14 | Craig Parker | |||
| Obtain use case documentation from LSU | 11/25/14 | Oscar Diaz | |||
| Schedule a call to finalize membership agreement | 11/25/14 | Stan Huff | |||
| Provide Stan with contact information for participants in call to finalize membership agreement | 11/25/14 | Oscar Diaz | |||
| Provide a copy of the membership agreement to Rick | 11/25/14 | Stan Huff | |||
| Post membership agreement when it is final | 11/25/14 | Rick Freeman | |||
| Get an article in Health Data Management to promote membership. Rick will reach out to Eileen | 11/11/14 | Rick Freeman | |||
| Set up membership committee calls | 11/11/14 | Craig Parker | |||
Identify meeting location options in New Orleans | 11/11/14 | Wayne Wilbright | |||
| Develop membership marketing materials to solicit new members | 11/11/14 | Membership Committee | |||
| Solicit Additional Benefactor Members | 11/11/14 | Oscar Diaz | |||
| Send preliminary budget to Stan | 11/11/14 | Oscar Diaz | |||
| Reach out to dbMotion re. membership | 11/11/14 | Oscar Diaz | |||
| Follow-up with VA, Intermountain, and Harris on payments | 10/28/14 | Oscar Diaz Stan Huff | |||
| Develop Draft Organization Structure | 10/28/14 | Oscar Diaz Craig Parker | |||
| Obtain Board Member signatures on Board Document | 10/28/14 | Oscar Diaz | |||
| Resolve issue of FHIR profile granularity | 10/28/14 | Stan Huff | |||
| Develop specification proposal with links to reference implementations | 10/28/14 | Rick Freeman | |||
| Approve the enhanced model content presentation tool | 10/28/14 | ||||
| Contact Allscripts re. identifying a new representative | 10/07/14 | Oscar Diaz | |||
| Set up sand box meeting | 10/07/14 | Rick Freeman | |||
| Set up HIMSS coordination meeting | 10/07/14 | Rick Freeman | |||
| Develop value proposition | 10/07/14 | Paul White | Ajay is working on a value proposition statement for review by Steering Committee Craig Parker is developing a presentation for Intermountain that could be used with other groups | ||
| Outreach to Regenstrief | 10/01/14 | Bob Greenes | |||
| Outreach to Kaiser | 10/01/14 | Stan Huff | |||
| Event Policies – Develop process and policies for attending events on behalf of HSPC | 10/01/14 | ||||
| Define Plans for VA Project With LSU | 09/23/14 | ||||
| Process for Signing Up Members at HIMSS | 09/23/14 | ||||
| HIMSS Budget Development | 09/23/14 | ||||
| Develop Orchestration Demonstration | 09/23/14 | ||||
| Policy on Member Recruitment Bonus | 09/23/14 | Oscar Diaz | |||
| Evaluate JIRA for Managing the Project Plan | 09/09/14 | Rick Freeman | |||
| Notify HSPC group of incorporation | 09/02/14 | Stan Huff | |||
| Finalize By Laws and Membership Agreement | 09/12/14 | Temporary Board | |||
| Enroll Members | 10/14/14 | ||||
| Define Operating Processes | 08/26/14 | Craig Parker | Need to appoint Work Group and proposals on how they will work | ||
| Define Decision Rights and Processes | 08/26/14 | Oscar Diaz Mike Hederson Sue Jimenez Rick Freeman Tom Oniki | |||
| Business Arm Work Group | 08/26/14 | Oscar Diaz | |||
| External Communications Work Group | 08/26/14 | Eileen Rivera | |||
| Prepare blog post on DC meeting | 09/02/14 | Stan Huff | |||
| Conduct survey on communications | 08/26/14 | Eileen Rivera | Survey fielded | ||
| Create Mailing List | 09/02/14 | Eileen Rivera | Email group created Will distribute email to request people to register for the list | ||
| Update Marketing Materials | 08/26/14 | ||||
| Develop Budget for Website | 09/23/14 | Rick Freeman | |||
| Prepare Executive Overview of HSPC | 08/26/14 |
| |||
| Define Announcement Distribution Channels | 08/26/14 | ||||
| Develop Marketing Campaign | 08/26/14 | ||||
| Develop Press Releases | 08/26/14 | Draft developed by PR staff from Harris | |||
| Define Consistent Processes for Committees to Document Their Discussion and Actions | 08/26/14 | Need to recruit someone with experience with standards approval processes | |||
| Create a Project Plan and Road Map (release schedule) for the Technical Specification Development | 08/26/14 | Rick Freeman | Testing JIRA to maintain the plan | ||
Establish Sandbox
Encourage hosted vendor implementations | 08/26/14 | Rick Freeman Robert Greenes Herb White Aziz Boxwala Scott Whyte Oscar Diaz Julio Facelli Ajay Asthana |
Bob Greenes suggested that someone from the VA should participate in this group Rick Freeman will reach out to Darren Drew to identify a VA representatives | ||
HIMSS
Apps from multiple developers | 08/26/14 | Rick Freeman | Need to develop a theme Need to recruit participants | ||
HSPC Meeting
| 08/26/14 | ||||
COMPLETED ITEMS | |||||
| Coordinate AMIA speakers | 10/14/14 | 11/11/14 | Bob Greenes | ||
| Determine if a meeting on the sandbox can be held at AMIA | 10/14/14 | 11/11/14 | Bob Greenes | ||
| Set up call to plan for next HSPC general meeting | 10/07/14 | 11/11/14 | Oscar Diaz | ||
| Finalize Membership Agreement | 10/28/14 | 11/11/14 | Oscar Diaz | ||
| Follow-up with Mike Garcia re. Board participation | 10/28/14 | 11/11/14 | Oscar Diaz | ||
| Appoint Temporary Board | 08/28/14 | 09/12/14 | Stan Huff | ||
| Prepare Thoughts on DC Meeting | 08/26/14 | 09/22/14 | Eileen Rivera | ||
| Develop Newsletter | 08/26/14 | 09/22/14 | Eileen Rivera | ||
...