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Attendees 

 

Name

 Ajay Asthana
 Janet Campbell
 Oscar Diaz
 Julio Cesar Farcelli
  YRick Freeman
  YRobert Greenes
  YLaura Heermann
 NStan Huff – not 07/28
  YTom Oniki
 Marc Overhage
  YCraig Parker
 Chris Sadvary
 Y Davide Sottara
 Paul White
 Herb White
 Wayne Wilbright
 Virginia Riehl (support)

 

...

   Notes

Item

Discussion 

Follow-Up Notes

Review Agenda and Meeting Schedule

 

 

 Priority Item – Plans  Bob Greenes asked if the meeting time could be moved forward 30 minutes. 

 Virginia will poll the group to see if members can attend at the proposed time.

 Priority Item – Plans for Next Meeting

August 10 - 13

September week of 21st - 25th

 

 

Craig will reach out to Stan to determine if there are attendees that he is aware of and if outreach is needed

Craig will reach out to Oscar to determine what additional outreach is needed

Davide will reach out to individuals he knows who should attend

For the CIMI Tuesday agenda need to assess what the level of representation will be from the specialty societies

Should send out a reminder HSPC announcement this week – Chris/Craig

Laura sent out an email on Friday to invite people to the Tuesday meeting

Thursday will be a full day meeting

Will need to find another meeting location as the transformation lab can support only 23 people.

Craig will coordinate to find another location

For the hackathon on Thursday – May not be able to demonstrate as planned.  It will depend on who is attending. Might be able to do a proof of concept based on some discussion. 

For the CIMI discussion on Monday of how to transform CIMI models to FHIR profiles will need to keep distinct from the Thursday discussion.  Monday may be more on the informatics side. Will need to keep this in mind during the Monday meeting. 

August meeting agenda – Rick/Chris

  • Include Matt, Keith, Bob, Doug, Marc, Emory, Scott  on the agenda.  May want them to comment on the agenda.  Would like to have drafts of the committee charters prior to the meeting.

Use of FHIR profile as platform proof of concept – Rick

Meet to plan September meeting – Oscar/Stan

Possible Venues 

  • OMG Boston  – $120 per day per person
  • LSU
  • San Diego
  • DC – ACS, McDermott
  • Kaiser – SF

Registration Site developed by Patrick Langford

 Priority Item –  Member Recruitment

 

 

Membership drive – Oscar/Chris

Outcomes of Oscar/Chris meeting

Partner Candidates 

  • HepFund
  • UPMC
  • CHIME
  • Cognitive Medical
  • Oakwood
  • Vanderbilt
  • Cerner
  • Regenstrief
  • Athena Health
  • Mayo
  • TELUS
  • Ontario Ministry of Health
  • dbMotion 
  • Orion
  • Geisinger
  • Kaiser
  • Allscripts

Mayo 

  • Follow-up with Chris Ross – Stan – note sent week of 06/01
  • Develop HSPC Value Description for Mayo  

Follow-up with VA,  Regenstreif, and Harris on payments – Stan, Oscar

 Develop membership marketing materials to solicit new members – Membership Committee

Solicit Additional Benefactor Members – Oscar

Craig – Will follow-up with Mayo contact.  

 Priority Item – Other Funding/Organization Relationship Activities

  • ACOG
  • ACS
  • C4MI
  • SMART
  • Arizona Grants
  • Argonauts
  • HL7
  • Sequoia (Healtheway/Carequality)
  • Commonwell
  • OMG
  • CHIME

 

Schedule meeting with ACS – Oscar

Reach out to get ACOG use case – Laura

Determine ACOG funding.  Meet with David Hoite – Oscar

Develop agreement and project plan with SMART – Craig

Develop grant proposal for C4MI – Oscar

Develop grant proposal for Arizona – Oscar

Joint demos with HSPC and Argonauts at HIMSS - Stan

Follow-up with Marc Overhage – Stan 

Sequoia/Healtheway – support for DURSAs

C4MI-- Develop combined charter

 Priority Item – VA Project

 

Schedule a call with Laura and Jonathan – Oscar

Develop grant proposal for care coordination – Oscar

VA Pilot funding proposal status

VA Challenge Grant Status – Bob Greenes

Discussion with Aaron Drew re. bringing open source framework to HSPC

VA security issue resolution

Obtain use case documentation from LSU – Oscar Diaz

VA stakeholder involvement in developing use cases

Coordination with other groups within VA

Register a HSPC price list on the GSA schedule – Oscar

Priority Item – Follow-Up From Washington DC Meeting

 

 

Chris will check on the mailing list to confirm that the message was sent

 Priority Item – Committee Development

  • Technical Steering Committee
  • Terminology and Modeling
  • Platform/Architecture
  • Testing and Certifications
  • Cross Use Case
  • Peri-Operative Use Case
  • Peri-Natal Decision Support Use Cae
  • Care Coordination Use Case
 
  • Natal Decision Support Use Cae
  • Care Coordination Use Case

 Davide, Matt, and Keith, and Emory are working on a mission and vision statement for HSPC and will circulate in the next two days to get comments.

Peri-natal use case is making progress.  Need to reach out on the Peri-operative used case.  Oscar may know the status of the care coordination use case. 

 

Set up a meeting with Oscar, Laura, Davide, and Craig to discuss use cases

Determine roles of the Architectural /Platform Committee and the Technical Committee

Committee Charters – Oscar

ACOG use case – Oscar

Collaboration Platform

Board Appointment of TSC

Craig/Oscar – Finalize committees

Craig – Setting up Google groups.  Should be complete this week.

Craig – Will post committee processes to Confluence

Priority Item –     Incorporation and Organization

 

 

 

 

 

 

 

 

 

 

 

 

Stan Huff/Oscar Diaz

Resigning of Bylaws

Board Evolution

Administrative support

Send preliminary budget to Stan – Oscar

Provide Stan with contact information for participants in call to finalize membership agreement – Oscar

Provide a copy of the membership agreement to Rick – Stan

Stan will follow-up to see if the membership agreement can incorporate the click-thru license.

Post membership agreement when it is final – Rick Freeman

Schedule a board meeting – Oscar

Priority Item – Website

  Craig – Rick and Craig are working with Chris on developing a solution that Chris can manage.

Chris/Oscar

Develop website requirements

Develop budget for website

Post minutes from work groups

Determine consistent tooling for minutes and other content

Priority Item –   Get technical content on website or other accessible location
  • FHIR profiles that can be viewed and browsed
  • Sample programs that show how the FHIR profiles can be used 
 

 Remove as a weekly status item

Profiles are being posted

Stan Huff/Rick Freeman

Move DSTU server to point to HSPC – Craig

Determine how to consolidate services – Craig

Java integration framework for FHIR

Review of technical content Stan, Craig, Tom, Alan, Paul White, Davide Sotterra, Herb White to develop a strategy for moving forward

Update for FHIR DSTU 2

Develop specification proposal with links to reference implementations – Rick Freeman

Resolve the issue of granularity

Approve the enhanced model content presentation tool

Recruitment of contributors – LSU, Intermountain, Cerner, LSU

Support for orchestration

Reference architecture definition

Work is being done on the business processes and service definitions for tier 2. 

 Need to determine with Stan what should be added that is not already there. 

Priority Item — Press Releases


 

 Oscar Diaz

Develop press release with Scottsdale Institute – Chris

Find resources to support press release

  • Intermountain – Stan

Develop a press release on HSPC and the Argonauts and the HSPC organization and mission – Oscar Diaz

Develop press release on VA project

Get an article in Health Data Management to promote membership. 

Priority Item –  Tier 2 Messaging

  Remove from agenda

 

 

 Address Tier 2 messaging at August meeting – Craig

Craig Parker, MD to setup a meeting to discuss the Tier 2 messaging. Will set up a meeting with Davide to build out roadmap.

Determine how to integrate the knowledge platform that Bob Greenes is developing into HSPC. 

 Priority Item –  Value Proposition

 

 

 

 Ajay Asthana

Conduct interview with Oscar

2016 HIMSS Meeting

 

 

 

Rick Freeman

Document HIMSS 2015 lessons learned

Talk with Grahame re. HSPC description

Project Plan 

Rick Freeman 

Communications and Marketing

 

Rick Freeman

Meeting with ONC

Meeting with CMS

Update marketing materials

Develop white paper

Prepare executive overview of HSPC

Define announcement distribution channels

Develop marketing campaign 

Review Action Items  Virginia Riehl

...

 Action Items    

Item

 

Start Date

End Date

Lead

Status

 Update technical content for FHIR DSTU 2  05/05/15  Rick Freeman When server is available
 Document HIMSS 2015 Lessons Learned 04/28/15  Rick Freeman  
 Develop HSPC value description for Mayo  04/28/15  Stan Huff 
 Register an HSPC price list on the GSA schedule 03/03/15  Oscar Diaz  
Discuss with Cerner the "write" pathway for the APIs  03/03/15 

 Stan Huff

Craig Parker

 
Send out HSPC wide message soliciting members to join committees  02/17/15  Craig Parker 
 Setup a meeting to discuss the Tier 2 messaging.  02/17/15  Craig Parker 
Reach out to Orion  01/27/15  Oscar Diaz 
Contact Chris Ross at Mayo   01/20/15  Stan Huff 
Contact Allscripts   01/20/15  Oscar Diaz 
Contact Alastair at Gesinger   01/20/15  Stan Huff 
Develop a press releases on HSPC and the Argonauts and the HSPC organization an mission  12/09/14  Oscar Diaz Pend till there is fuller membershipt
Determine points of coordination including the development of leaf level models  12/09/14  Stan Huff 
Obtain use case documentation from LSU 11/25/14  Oscar Diaz  
Schedule a call to finalize membership agreement  11/25/14  Stan Huff 
Provide Stan with contact information for participants in call to finalize membership agreement   11/25/14  Oscar Diaz 
Provide a copy of the membership agreement to Rick  11/25/14  Stan Huff 
Post membership agreement when it is final  11/25/14  Rick Freeman 
Get an article in Health Data Management to promote membership.    11/11/14  Rick Freeman 
 Set up membership committee calls  11/11/14  Craig Parker 
Develop membership marketing materials to solicit new members   11/11/14 Membership Committee 
Solicit Additional Benefactor Members  11/11/14  Oscar Diaz 
Reach out to dbMotion re. membership  11/11/14  Oscar Diaz 
Follow-up with VA, Intermountain, and Harris on payments 10/28/14 

 Oscar Diaz

Stan Huff

 
 Resolve issue of FHIR profile granularity 10/28/14 Stan Huff 
Develop specification proposal with links to reference implementations 10/28/14 Rick Freeman 
 Approve the enhanced model content presentation tool  10/28/14   
 Contact Allscripts re. identifying a new representative 10/07/14  Oscar Diaz  
 Develop value proposition 10/07/14  Paul White  Ajay is working on a value proposition statement for review by Steering Committee

Craig Parker is developing a presentation for Intermountain that could be used with other groups

 Outreach to Kaiser 10/01/14 Stan Huff 
 Event Policies – Develop process and policies for attending events on behalf of HSPC  10/01/14   
 Define Plans for VA Project With LSU 09/23/14    
 Develop Orchestration Demonstration 09/23/14    
 Policy on Member Recruitment Bonus 09/23/14  Oscar Diaz  
 Evaluate JIRA for Managing the Project Plan 09/09/14  Rick Freeman  
Enroll Members  10/14/14   
Define Operating Processes 08/26/14 Craig ParkerNeed to appoint Work Group and proposals on how they will work
Define Decision Rights and Processes 08/26/14 

Oscar Diaz

Mike Hederson

Sue Jimenez

Rick Freeman

Tom Oniki

 
Business Arm Work Group 08/26/14 Oscar Diaz 
External Communications Work Group 08/26/14 Eileen Rivera 
Conduct survey on communications 08/26/14 Eileen RiveraSurvey fielded
Update Marketing Materials 08/26/14   
 Develop Budget for Website 09/23/14   Rick Freeman 
Prepare Executive Overview of HSPC 08/26/14  

 

Define Announcement Distribution Channels 08/26/14   
Develop Marketing Campaign 08/26/14   
Develop Press Releases 08/26/14  Draft developed by PR staff from Harris
Define Consistent Processes for Committees to Document Their Discussion and Actions 08/26/14  Need to recruit someone with experience with standards approval processes
Create a Project Plan and Road Map (release schedule) for the Technical Specification Development 08/26/14 Rick FreemanTesting JIRA to maintain the plan

COMPLETED ITEMS     

 Reserve Booth Space for HIMSS 2016  04/28/15 07/14/15  Will not have a booth
 Develop agenda for June meeting 04/28/15  06/01/15 Craig Parker In process
 Send out "save the date" for next HSPC meeting 03/17/15  05/08/15Craig Parker  
Coordinate HSPC demo in Harris booth  03/31/15 04/13/15 Oscar/Eileen 
HSPC cards with demo time and locations  03/31/15 04/13/15  
Develop write-ups on each of the apps   03/31/15 04/13/15 Rick/Oscar 
Post the HSPC schedule on an accessible location  03/17/15  04/13/15  
 Develop a one-pager on HSPC  03/17/15  04/13/15  
 Arrange HSPC dinner or reception  03/17/15 04/13/15   
Develop a master list of demo locations and the demos that will be done at HIMSS  03/03/15 04/13/15 Craig Parker 
 Determine the signage that will be allowed in each booth   03/03/15 04/13/15 Craig Parker 
 Set up a call between Stan and Janet  03/03/15 04/13/15 Rick Freeman 
 Create a calendar of events at HIMSS   03/03/15 04/13/15 Craig Parker 
Set up a meeting with Rick, Eileen, Oscar re. messaging.   03/03/15 04/13/15 Craig Parker 
Reach out to Regenstrief to see if they can participate  03/03/15 04/13/15 Stan Huff 
 Work with Eileen on what is required for marketing at HIMSS  01/20/15 04/13/15 Rick Freeman 
 Send information on HIMSS presentation schedule to Rick Freeman 11/25/14  04/13/15Stan Huff  
Send preliminary budget to Stan  11/11/14 04/13/15 Oscar Diaz 
Develop Draft Organization Structure 10/28/14 04/13/15

Oscar Diaz

Craig Parker

 
 Process for Signing Up Members at HIMSS 09/23/14 04/13/15  
 HIMSS Budget Development 09/23/14  04/13/15  

 HIMSS

  • Have some applications in production use
  • EASE from Mayo
  • Meducation by Polyglot
  • VisualDX
  • Intermountain Bilirubin
  • Multiple vendors

Apps from multiple developers

  08/26/14 04/13/15Rick Freeman 

Need to develop a theme

Need to recruit participants 

 Notify HSPC group of incorporation 09/02/14  CompleteStan Huff  
 Follow-up with Reggie re. getting access to the VA booth.   03/03/15 03/31/15 Rick Freeman 
 Follow-up with ONC re. Interoperabilty showcase   03/03/15 03/31/15  
 Contact the VA re. meeting facilities for HSPC May Meeting 03/24/15  03/31/15 Stan Huff 
 

Finalize the list of initial committees

  02/17/15 02/24/15

Oscar Diaz

Craig Parker

 
Create google groups for each committee  02/17/15 02/24/15 Craig Parker 
 Determine Google Drive permissions 01/20/15 02/24/15  
 Set up sand box meeting 10/07/14  02/24/15Rick Freeman  
 Set up HIMSS coordination meeting 10/07/14 02/24/15 Rick Freeman  

Establish Sandbox

  • Where & How?
  • Set standards
  • ASU Mayo, LSU
  • What is in the sandbox?
  • Identify the essential minimum set of capabilities
  • Core services - patient identification, security, data access services
  • Expansive dataset
  • Access to profiles
  • Sample apps
  • Reference implementation
  • Target EHRs?
  • Certification level sandbox
  • One or more app dev SDKs.

Encourage hosted vendor implementations

  08/26/14 02/24/15

Rick Freeman

Robert Greenes 

Herb White

Aziz Boxwala

Scott Whyte

Oscar Diaz

Julio Facelli

Ajay Asthana

 

Bob Greenes suggested that someone from the VA should participate in this group

Rick Freeman will reach out to Darren Drew to identify a VA representatives

      
 Outreach to Regenstrief 10/01/14 01/27/15Stan Huff 
Schedule a time to review the agenda and membership agreement and benefits.    01/20/15 01/27/15 Rick Freeman 
Identify a set of committees that will be formed at the meeting.    01/20/15 01/27/15

 Craig Parker

Rick Freeman

 
Follow up with Oscar to get information on the organization structure.   01/20/15 01/27/15 Rick Freeman 
 

Contact Oscar re. getting the committee structure approved.

  01/20/15 01/27/15 Rick Freeman 
 Schedule call to finalize agenda and length of meeting  12/09/14 01/27/15 Craig Parker 
Develop plan for MedInfo  12/09/14 01/20/15

 Bob Greenes

Stan Huff

 
Contact Cerner and Marc Overhage.   01/20/15 01/27/15 Stan Huff 
 Reach out to Bo Dagnall at HP   01/20/15 01/27/15 Craig Parker 
Contact Oracle.     01/20/15 01/27/15 Stan Huff 
 Contact IBM   01/20/15 01/27/15 Oscar Diaz 
 Contact Kevin and Jamie at Kaiser   01/20/15 01/27/15 Stan Huff 
 Identify who will be attending MedInfo and could be part of a panel – Bob Greenes  12/09/14 01/20/15 Bob Greenes 
Obtain Board Member signatures on Board Document 10/28/14 01/20/15Oscar Diaz 

 HSPC Meeting

  • When
  • Where
  • Host 
  08/26/14 01/06/15  

Identify meeting location options in New Orleans

  11/11/14 01/06/15

 Wayne Wilbright

Oscar Diaz

 
Finalize By Laws and Membership Agreement 09/12/14 12/31/14Temporary Board 
Draft an email re. the meeting and send to Stan and Oscar Rick and Craig for review.  Rick or Craig will send  12/16/14 12/19/14 Virginia Riehl 
 Send out meeting announcement  12/09/14 12/19/14  
 Coordinate AMIA speakers 10/14/14 11/11/14Bob Greenes 
 Determine if a meeting on the sandbox can be held at AMIA 10/14/14 11/11/14Bob Greenes 
 Set up call to plan for next HSPC general meeting 10/07/14  11/11/14Oscar Diaz  
 Finalize Membership Agreement 10/28/14 11/11/14 Oscar Diaz 
 Follow-up with Mike Garcia re. Board participation 10/28/14 11/11/14Oscar Diaz 
Prepare blog post on DC meeting 09/02/14 09/30/14Stan Huff 
Create Mailing List 09/02/14 09/30/14Eileen Rivera

Email group created

Will distribute email to request people to register for the list

 Appoint Temporary Board 08/28/14 09/12/14 Stan Huff  
 Prepare Thoughts on DC Meeting 08/26/14 09/22/14 Eileen Rivera  
 Develop Newsletter 08/26/14 09/22/14  Eileen Rivera 

...