2015-01-06 Steering Committee Meeting Notes
Attendees | ||
Name | Organization | |
---|---|---|
Y | Ajay Asthana | |
Janet Campbell | Epic | |
John Couk | LSU | |
Y | Oscar Diaz | HSPC |
Julio Cesar Farcelli | University of Utah | |
Y | Rick Freeman | iSalus Consulting |
Mike Garcia | Louisiana State University | |
Robert Greenes | Arizona State University | |
Y | Stan Huff | Intermountain |
David Kreda | ||
Skip Mc Gaugney | Open Health Tools | |
Y | Tom Oniki | Intermountain |
Marc Overhage | Siemens | |
Y | Craig Parker | Intermountain |
Vassil Peytchev | Epic | |
Jeff Rogers | IBM | |
Surj Ramlogan | Allscripts | |
Scot Post van der Burg | iSalus Consulting | |
Y | Paul White | Muir Equity |
Y | Herb White | Infocare Health |
Y | Wayne Wilbright | Louisiana State University |
Y | Virginia Riehl (support) | Independent Consultant |
Agenda | |||
Item | Time | Lead | Action |
---|---|---|---|
Review Agenda and January Meeting Schedule | Virginia Riehl | Identify agenda changes Confirm or adjust meeting dates in January | |
Priority Item – HSPC Meeting Plans | Stan Huff | Draft an email re. the meeting and send to Stan and Oscar to Review – Virginia Send out email re. meeting – Rick and Craig Get an article in Health Data Management to promote membership. Rick will reach out to Eileen. Set up membership committee calls – Craig Identify meeting location options in New Orleans – Wayne/Oscar Agenda
Schedule call to finalize agenda and length of meeting – Craig | |
Priority Item – HIMSS Meeting | Rick Freeman | Rick Freeman Status of VA representation Identification of participants Themes and stories definitions Demo application definitions Rick and Oscar will develop a budget for HIMSS Process for signing up members at HIMSS Stan will send info on his presentation schedule to Rick HSPC HIMSS 2015 Planning Notes Schedule a call with Janet and Josh to discuss tier 1-- Rick Freeman Need to determine if there will be an HSPC booth or be sponsored by other booths. Oscar will reach out to Eileen to find out about the options for getting space at HIMSS | |
Priority Item – Get technical content on website or other accessible location
| Stan Huff | Stan Huff Develop specification proposal with links to reference implementations – Rick Freeman Resolve the issue of granularity Approve the enhanced model content presentation tool Recruitment of contributors – LSU, Intermountain, Cerner, LSU Plan for sandbox deployment Develop requirements Support for orchestration Reference architecture definition There are three elements
Progress is being made on the sandbox. It should be ready by 12/31. Work is being done on the business processes and service definitions for tier 2. Need to determine with Stan what should be added that is not already there. | |
Priority Item – VA | Oscar Diaz | Oscar Diaz Pilot funding proposal status Obtain use case documentation from LSU – Oscar Diaz Coordination with other groups within VA | |
Priority Item – HL7 Argonaut Project | Stan Huff | Stan Huff Determine points of coordination including the development of leaf level models – Stan Huff | |
Priority Item – Press Releases | Oscar Diaz | Oscar Diaz Develop a press releases on HSPC and the Argonauts and the HSPC organization an mission – Oscar Diaz Develop press release on VA project Develop press release on Argonaut project | |
Priority Item – Incorporation and Organization | Stan Huff | Stan Huff Follow-up with VA, Intermountain, Regenstreif, and Harris on payments – Stan, Oscar Develop Draft Organization Structure – Oscar/Craig Obtain Board Member Signatures on Board Document – Oscar Develop membership marketing materials to solicit new members – Membership Committee Solicit Additional Benefactor Members – Oscar Send preliminary budget to Stan – Oscar Reach out to dbMotion re. membership – Oscar Schedule a call to finalize membership agreement – Stan Provide Stan with contact information for participants in call to finalize membership agreement – Oscar Provide a copy of the membership agreement to Rick – Stan Post membership agreement when it is final – Rick Freeman | |
Priority Item – MedInfo | Bob Greenes | Bob and Stan will begin planning for MedInfo Identify who will be attending MedInfo and could be part of a panel. Due date 01/15 – Bob Greenes | |
Outreach | Stan Huff | Reach out to Allscripts – Jeff Franks Kaiser/Mayo outreach – Stan Huff/Oscar Diaz | |
Operations Work Group | Craig Parker | Craig Parker Launch in January | |
Project Plan | Rick Freeman | Rick Freeman – Update | |
Hosted Vendor Implementations | Ajay Asthana | Ajay Asthana Outcome of Ajay and Paul meeting Documentation of process for posting to the repository | |
Communications and Marketing | Rick Freeman | Rick Freeman Survey Responses HIMSS promotion discussions with Alex Lippitt Meeting with ONC Meeting with CMS Update marketing materials Develop white paper Develop budget for website Prepare executive overview of HSPC Define announcement distribution channels Develop marketing campaign Develop press releases | |
Decision rights and processes | Oscar Diaz | Update Engagement of someone with knowledge of standards approval processes | |
Review Action Items | Virginia Riehl | Confirm accuracy and update status |
Notes | |||
Item | Discussion | Decision/Action | |
---|---|---|---|
Review Agenda and Meeting Schedule |
| Confirm January Meeting Schedule Stan will email options on his schedule and Virginia will poll the SC members | |
Priority Item – General HSPC Meeting Plans | Rick and Craig have prepared a draft agenda. Day 1 would be focused sessions in the morning with a connectathon in the afternoon. Will have a call to finalize. Meeting location – Oscar contacted the Sheraton and the costs increased due to the dates. Looking into other hotels. LSU facilities may be an option. They have a main room that accommodates 70 people with breakout rooms for 20 people. These rooms have been reserved. The LSU campus is not near downtown and would require a taxi ride. LSU is 1 mile from the Marriott and Sheraton. Decision – Hold the meeting at LSU. Wayne will get logistics package from the Health Sciences Center. This will be sent out to HSPC mail list. Wayne will arrange catering and coordinate through Oscar. Heidi will be the point of contact for registration responses. Virginia will draft an invitation and sent to Oscar, Rick, Stan, and Craig to review. Rick will send to the HSPC mail list. Rick/Oscar/Stan will review the draft agenda. Rick will provide Virginia with the link to the agenda. Wayne will provide Virginia with the contact information for Heidi and the logistics information. Stan/Rick will review the process for establishing committees during the meeting. Will need to finalize the organization structure and ask people to indicate the committees they want to participate in.
| Stan Huff
Get an article in Health Data Management to promote membership. Rick will reach out to Eileen. Set up membership committee calls – Craig
Agenda
Schedule call to finalize agenda and length of meeting – Craig Wayne will get logistics package from the Health Sciences Center. This will be sent out to HSPC mail list. Wayne will arrange catering and coordinate through Oscar. Virginia will draft an invitation and sent to Oscar, Rick, Stan, and Craig to review. Rick will send to the HSPC mail list. Rick/Oscar/Stan will review the draft agenda. Rick will provide Virginia with the link to the agenda. Wayne will provide Virginia with the contact information for Heidi and the logistics information. Stan/Rick will review the process for establishing committees during the meeting.
Will need to finalize the organization structure and ask people to indicate the committees they want to participate in.
| |
Priority Item –HIMSS Meeting | Met with Janet and Josh to discuss the tier 1 demo. Expect to have this fully defined by February meeting. HIMSS Coordination Items
Participant communication and planning
| Rick Freeman Status of VA representation Identification of participants Themes and stories definitions Demo application definitions Rick and Oscar will develop a budget for HIMSS Process for signing up members at HIMSS Stan will send info on his presentation schedule to Rick HSPC HIMSS 2015 Planning Notes
Need to determine if there will be an HSPC booth or be sponsored by other booths. Oscar will reach out to Eileen to find out about the options for getting speaking slots at HIMSS | |
Priority Item – Get technical content on website or other accessible location
| Work continued on the sandbox during the holidays. Close to releasing a new version. The sand box is "up" and being used. Will be meeting with Intermountain today. | Stan Huff Develop specification proposal with links to reference implementations – Rick Freeman Resolve the issue of granularity Approve the enhanced model content presentation tool Recruitment of contributors – LSU, Intermountain, Cerner, LSU Plan for sandbox deployment Develop requirements Support for orchestration Reference architecture definition There are three elements
Progress is being made on the sandbox. It should be ready by 12/31. Work is being done on the business processes and service definitions for tier 2. Need to determine with Stan what should be added that is not already there. | |
Priority Item – VA | Over the past four weeks the proposal was submitted to Carolyn Clancy. She asked for clarification of the budget. The budget was presented to Paul Tibbits and he approved the budget. A request was sent to contracting. A white paper on the benefits of the project was prepared. This was submitted to Paul Tibbits. The paper described a pre and post analysis of benefits to document effectiveness of the deployment. The VA needs to prepare a business case. Doug Rosendale is assisting in preparing the business case. This will include a more detailed budget. The business case will be submitted to contracting. Contracting will be providing feedback on the draft business case. Expect to have a contract through LSU in 7 - 10 days. Budget is anticipated to be $9 million. The project will have a steering committee – LSU, Mayo, Intermountain, VA, and the care coordination partner. Will have a demo in time for HIMSS. By June/July will have a production capability. Additional funding will be determined based on the benefits demonstrated in the project. | Oscar Diaz Pilot funding proposal status Obtain use case documentation from LSU – Oscar Diaz Coordination with other groups within VA | |
Priority Item – HL7 Argonaut Project |
| Stan Huff Determine points of coordination including the development of leaf level models – Stan Huff |
|
Priority Item — Press Releases |
| Oscar Diaz Develop a press releases on HSPC and the Argonauts and the HSPC organization an mission – Oscar Diaz Develop press release on VA project Develop press release on Argonaut project |
|
Priority Item – Incorporation and Organization | Stan will follow-up to see if the membership agreement can incorporate the click-thru license. There are no unresolved issues. Stan will provide a copy of the signed incorporation papers to Oscar. Once membership agreement is available, Intermountain and LSU will be able to make their payments.
| Stan Huff Follow-up with VA, Intermountain, Regenstreif, and Harris on payments – Stan, Oscar Develop Draft Organization Structure – Oscar/Craig Obtain Board Member Signatures on Board Document – Oscar Develop membership marketing materials to solicit new members – Membership Committee Solicit Additional Benefactor Members – Oscar Send preliminary budget to Stan – Oscar Reach out to dbMotion re. membership – Oscar Schedule a call to finalize membership agreement – Stan Provide Stan with contact information for participants in call to finalize membership agreement – Oscar Provide a copy of the membership agreement to Rick – Stan Stan will follow-up to see if the membership agreement can incorporate the click-thru license. Stan will provide a copy of the signed incorporation papers to Oscar. Post membership agreement when it is final – Rick Freeman | |
Priority Item – MedInfo | Bob Greenes is working on getting panelists. One additional panelist is needed. Stan will reach out to Mark Overhage and David McCallie | Bob and Stan will begin planning for MedInfo Identify who will be attending MedInfo and could be part of a panel. Due date 01/15 – Bob Greenes Stan will reach out to Mark Overhage and David McCallie | |
Outreach |
| Reach out to Allscripts – Jeff Franks Kaiser/Mayo outreach – Stan Huff/Oscar Diaz | |
Operations Work Group |
| Craig Parker Launch in January | |
Project Plan | Rick Freeman
| ||
Hosted Vendor Implementations |
| Ajay Asthana Outcome of Ajay and Paul meeting Documentation of process for posting to the repository | |
Communications and Marketing |
| Rick Freeman Survey Responses HIMSS promotion discussions with Alex Lippitt Meeting with ONC Meeting with CMS Update marketing materials Develop white paper Develop budget for website Prepare executive overview of HSPC Define announcement distribution channels Develop marketing campaign Develop press releases | |
Decision rights and processes | Oscar Diaz | ||
Review Action Items | Virginia Riehl |
Action Items | |||||
Item | Start Date | End Date | Lead | Status | |
---|---|---|---|---|---|
Draft an email re. the meeting and send to Stan and Oscar Rick and Craig for review. Rick or Craig will send | 12/16/14 | 12/19/14 | Virginia Riehl | ||
Develop plan for MedInfo | 12/09/14 | Bob Greenes Stan Huff | |||
Identify who will be attending MedInfo and could be part of a panel – Bob Greenes | 12/09/14 | Bob Greenes | |||
Schedule call to finalize agenda and length of meeting | 12/09/14 | Craig Parker | |||
Send out meeting announcement | 12/09/14 | 12/19/14 | |||
Develop a press releases on HSPC and the Argonauts and the HSPC organization an mission | 12/09/14 | Oscar Diaz | |||
Determine points of coordination including the development of leaf level models | 12/09/14 | Stan Huff | |||
Send information on HIMSS presentation schedule to Rick Freeman | 11/25/14 | Stan Huff | |||
Obtain use case documentation from LSU | 11/25/14 | Oscar Diaz | |||
Schedule a call to finalize membership agreement | 11/25/14 | Stan Huff | |||
Provide Stan with contact information for participants in call to finalize membership agreement | 11/25/14 | Oscar Diaz | |||
Provide a copy of the membership agreement to Rick | 11/25/14 | Stan Huff | |||
Post membership agreement when it is final | 11/25/14 | Rick Freeman | |||
Get an article in Health Data Management to promote membership. Rick will reach out to Eileen | 11/11/14 | Rick Freeman | |||
Set up membership committee calls | 11/11/14 | Craig Parker | |||
Identify meeting location options in New Orleans | 11/11/14 | Wayne Wilbright Oscar Diaz | |||
Develop membership marketing materials to solicit new members | 11/11/14 | Membership Committee | |||
Solicit Additional Benefactor Members | 11/11/14 | Oscar Diaz | |||
Send preliminary budget to Stan | 11/11/14 | Oscar Diaz | |||
Reach out to dbMotion re. membership | 11/11/14 | Oscar Diaz | |||
Follow-up with VA, Intermountain, and Harris on payments | 10/28/14 | Oscar Diaz Stan Huff | |||
Develop Draft Organization Structure | 10/28/14 | Oscar Diaz Craig Parker | |||
Obtain Board Member signatures on Board Document | 10/28/14 | Oscar Diaz | |||
Resolve issue of FHIR profile granularity | 10/28/14 | Stan Huff | |||
Develop specification proposal with links to reference implementations | 10/28/14 | Rick Freeman | |||
Approve the enhanced model content presentation tool | 10/28/14 | ||||
Contact Allscripts re. identifying a new representative | 10/07/14 | Oscar Diaz | |||
Set up sand box meeting | 10/07/14 | Rick Freeman | |||
Set up HIMSS coordination meeting | 10/07/14 | Rick Freeman | |||
Develop value proposition | 10/07/14 | Paul White | Ajay is working on a value proposition statement for review by Steering Committee Craig Parker is developing a presentation for Intermountain that could be used with other groups | ||
Outreach to Regenstrief | 10/01/14 | Bob Greenes | |||
Outreach to Kaiser | 10/01/14 | Stan Huff | |||
Event Policies – Develop process and policies for attending events on behalf of HSPC | 10/01/14 | ||||
Define Plans for VA Project With LSU | 09/23/14 | ||||
Process for Signing Up Members at HIMSS | 09/23/14 | ||||
HIMSS Budget Development | 09/23/14 | ||||
Develop Orchestration Demonstration | 09/23/14 | ||||
Policy on Member Recruitment Bonus | 09/23/14 | Oscar Diaz | |||
Evaluate JIRA for Managing the Project Plan | 09/09/14 | Rick Freeman | |||
Notify HSPC group of incorporation | 09/02/14 | Stan Huff | |||
Finalize By Laws and Membership Agreement | 09/12/14 | Temporary Board | |||
Enroll Members | 10/14/14 | ||||
Define Operating Processes | 08/26/14 | Craig Parker | Need to appoint Work Group and proposals on how they will work | ||
Define Decision Rights and Processes | 08/26/14 | Oscar Diaz Mike Hederson Sue Jimenez Rick Freeman Tom Oniki | |||
Business Arm Work Group | 08/26/14 | Oscar Diaz | |||
External Communications Work Group | 08/26/14 | Eileen Rivera | |||
Prepare blog post on DC meeting | 09/02/14 | Stan Huff | |||
Conduct survey on communications | 08/26/14 | Eileen Rivera | Survey fielded | ||
Create Mailing List | 09/02/14 | Eileen Rivera | Email group created Will distribute email to request people to register for the list | ||
Update Marketing Materials | 08/26/14 | ||||
Develop Budget for Website | 09/23/14 | Rick Freeman | |||
Prepare Executive Overview of HSPC | 08/26/14 |
| |||
Define Announcement Distribution Channels | 08/26/14 | ||||
Develop Marketing Campaign | 08/26/14 | ||||
Develop Press Releases | 08/26/14 | Draft developed by PR staff from Harris | |||
Define Consistent Processes for Committees to Document Their Discussion and Actions | 08/26/14 | Need to recruit someone with experience with standards approval processes | |||
Create a Project Plan and Road Map (release schedule) for the Technical Specification Development | 08/26/14 | Rick Freeman | Testing JIRA to maintain the plan | ||
Establish Sandbox
Encourage hosted vendor implementations | 08/26/14 | Rick Freeman Robert Greenes Herb White Aziz Boxwala Scott Whyte Oscar Diaz Julio Facelli Ajay Asthana |
Bob Greenes suggested that someone from the VA should participate in this group Rick Freeman will reach out to Darren Drew to identify a VA representatives | ||
HIMSS
Apps from multiple developers | 08/26/14 | Rick Freeman | Need to develop a theme Need to recruit participants | ||
HSPC Meeting
| 08/26/14 | ||||
COMPLETED ITEMS | |||||
Coordinate AMIA speakers | 10/14/14 | 11/11/14 | Bob Greenes | ||
Determine if a meeting on the sandbox can be held at AMIA | 10/14/14 | 11/11/14 | Bob Greenes | ||
Set up call to plan for next HSPC general meeting | 10/07/14 | 11/11/14 | Oscar Diaz | ||
Finalize Membership Agreement | 10/28/14 | 11/11/14 | Oscar Diaz | ||
Follow-up with Mike Garcia re. Board participation | 10/28/14 | 11/11/14 | Oscar Diaz | ||
Appoint Temporary Board | 08/28/14 | 09/12/14 | Stan Huff | ||
Prepare Thoughts on DC Meeting | 08/26/14 | 09/22/14 | Eileen Rivera | ||
Develop Newsletter | 08/26/14 | 09/22/14 | Eileen Rivera |