2015-02-02 Steering Committee Meeting Notes
- Virginia Riehl
Attendees | |
Name | |
|---|---|
| Ajay Asthana | |
| Janet Campbell | |
| John Couk | |
| Y | Oscar Diaz |
| Julio Cesar Farcelli | |
| Y | Rick Freeman |
| Mike Garcia | |
| Y | Robert Greenes |
| Stan Huff | |
| David Kreda | |
| Skip Mc Gaugney | |
| Tom Oniki | |
| Marc Overhage | |
| Y | Craig Parker |
| Vassil Peytchev | |
| Jeff Rogers | |
| Surj Ramlogan | |
| Scot Post van der Burg | |
| Paul White | |
| Y | Herb White |
| Y | Wayne Wilbright |
| Y | Virginia Riehl (support) |
Agenda | ||
Item | Time | Lead |
|---|---|---|
| Review Agenda and Meeting Schedule | Virginia Riehl | |
| Priority Item – HSPC Meeting Plans | Stan Huff | |
| Priority Item – HIMSS Meeting | Rick Freeman | |
| Priority Item – Get technical content on website or other accessible location | Stan Huff | |
| Priority Item – VA | Oscar Diaz | |
| Priority Item – Incorporation and Organization | Stan Huff | |
| Priority Item – Press Releases | Oscar Diaz | |
| HL7 Argonaut Project | Stan Huff | |
| Operations Work Group | Craig Parker | |
| Project Plan | Rick Freeman | |
| Hosted Vendor Implementations | Ajay Asthana | |
| Communications and Marketing | Rick Freeman | |
| Decision rights and processes | Craig Parker, Tom Oniki, & Rick Freeman | |
| Review Action Items | Virginia Riehl | |
Notes | |||
Item | Discussion | Decision/Action | |
|---|---|---|---|
| Review Agenda and Meeting Schedule | February Meeting Schedule | ||
Priority Item – HSPC Meeting Plans | Go To Meeting and Dial In Information will be set up by Rick. The Go To Meeting is limited to 25 callers. Breakouts will need to arrange their own web conferencing capability. Oscar will check with Harris to see if they can provide a web meeting with unlimited attendees.
| Stan Huff Go To Meeting and Dial-In Information Set up membership committee calls – Craig Stan/Rick will review the process for establishing committees during the meeting. Oscar will contact Allscripts and cc Rick Freeman Stan will contact Chris Ross at Mayo Oscar will reach out to Orion Stan will contact Alastair at Gesinger Rick will schedule a time to review the agenda and membership agreement and benefits. | |
| Priority Item –HIMSS Meeting |
| Rick Freeman Identification of participants Themes and stories definitions Demo application definitions Rick and Oscar will develop a budget for HIMSS Process for signing up members at HIMSS Stan will send info on his presentation schedule to Rick HSPC HIMSS 2015 Planning Notes Need to determine if there will be an HSPC booth or be sponsored by other booths. Oscar will reach out to Eileen to find out about the options for getting speaking slots at HIMSS Rick will work with Eileen on what is required for marketing. | |
Priority Item – Get technical content on website or other accessible location
|
| Stan Huff Develop specification proposal with links to reference implementations – Rick Freeman Resolve the issue of granularity Approve the enhanced model content presentation tool Recruitment of contributors – LSU, Intermountain, Cerner, LSU Plan for sandbox deployment Develop requirements Support for orchestration Reference architecture definition There are three elements
Work is being done on the business processes and service definitions for tier 2. Need to determine with Stan what should be added that is not already there. | |
| Priority Item – VA |
| Oscar Diaz Pilot funding proposal status Obtain use case documentation from LSU – Oscar Diaz Coordination with other groups within VA | |
| Priority Item – Incorporation and Organization |
| Stan Huff Follow-up with VA, Intermountain, Regenstreif, and Harris on payments – Stan, Oscar Develop Draft Organization Structure – Oscar/Craig Obtain Board Member Signatures on Board Document – Oscar Develop membership marketing materials to solicit new members – Membership Committee Solicit Additional Benefactor Members – Oscar Send preliminary budget to Stan – Oscar Reach out to dbMotion re. membership – Oscar Provide Stan with contact information for participants in call to finalize membership agreement – Oscar Provide a copy of the membership agreement to Rick – Stan Stan will follow-up to see if the membership agreement can incorporate the click-thru license. Post membership agreement when it is final – Rick Freeman | |
| Priority Item — Press Releases |
| Oscar Diaz Develop a press releases on HSPC and the Argonauts and the HSPC organization an mission – Oscar Diaz Develop press release on VA project Develop press release on Argonaut project Get an article in Health Data Management to promote membership. Rick will reach out to Eileen. |
|
| HL7 Argonaut Project |
| Stan Huff
|
|
| Google Drive | Determine permissions | ||
| Outreach |
| Reach out to Allscripts – Jeff Franks Kaiser/Mayo outreach – Stan Huff/Oscar Diaz | |
| Operations Work Group |
| Craig Parker Launch in January | |
| Project Plan | Rick Freeman
| ||
| Hosted Vendor Implementations |
| Ajay Asthana Outcome of Ajay and Paul meeting Documentation of process for posting to the repository | |
| Communications and Marketing |
| Rick Freeman Survey Responses HIMSS promotion discussions with Alex Lippitt Meeting with ONC Meeting with CMS Update marketing materials Develop white paper Develop budget for website Prepare executive overview of HSPC Define announcement distribution channels Develop marketing campaign Develop press releases | |
| Decision rights and processes | Oscar Diaz | ||
| Review Action Items | Virginia Riehl | ||
Action Items | |||||
Item | Start Date | End Date | Lead | Status | |
|---|---|---|---|---|---|
| Reach out to Orion | 01/27/15 | Oscar Diaz | |||
| Work with Eileen on what is required for marketing at HIMSS | 01/20/15 | ||||
| Contact Chris Ross at Mayo | 01/20/15 | Stan Huff | |||
| Determine Google Drive permissions | 01/20/15 | ||||
| Contact Allscripts | 01/20/15 | Oscar Diaz | |||
| Contact Alastair at Gesinger | 01/20/15 | Stan Huff | |||
| Develop a press releases on HSPC and the Argonauts and the HSPC organization an mission | 12/09/14 | Oscar Diaz | |||
| Determine points of coordination including the development of leaf level models | 12/09/14 | Stan Huff | |||
| Send information on HIMSS presentation schedule to Rick Freeman | 11/25/14 | Stan Huff | |||
| Obtain use case documentation from LSU | 11/25/14 | Oscar Diaz | |||
| Schedule a call to finalize membership agreement | 11/25/14 | Stan Huff | |||
| Provide Stan with contact information for participants in call to finalize membership agreement | 11/25/14 | Oscar Diaz | |||
| Provide a copy of the membership agreement to Rick | 11/25/14 | Stan Huff | |||
| Post membership agreement when it is final | 11/25/14 | Rick Freeman | |||
| Get an article in Health Data Management to promote membership. Rick will reach out to Eileen | 11/11/14 | Rick Freeman | |||
| Set up membership committee calls | 11/11/14 | Craig Parker | |||
| Develop membership marketing materials to solicit new members | 11/11/14 | Membership Committee | |||
| Solicit Additional Benefactor Members | 11/11/14 | Oscar Diaz | |||
| Send preliminary budget to Stan | 11/11/14 | Oscar Diaz | |||
| Reach out to dbMotion re. membership | 11/11/14 | Oscar Diaz | |||
| Follow-up with VA, Intermountain, and Harris on payments | 10/28/14 | Oscar Diaz Stan Huff | |||
| Develop Draft Organization Structure | 10/28/14 | Oscar Diaz Craig Parker | |||
| Resolve issue of FHIR profile granularity | 10/28/14 | Stan Huff | |||
| Develop specification proposal with links to reference implementations | 10/28/14 | Rick Freeman | |||
| Approve the enhanced model content presentation tool | 10/28/14 | ||||
| Contact Allscripts re. identifying a new representative | 10/07/14 | Oscar Diaz | |||
| Set up sand box meeting | 10/07/14 | Rick Freeman | |||
| Set up HIMSS coordination meeting | 10/07/14 | Rick Freeman | |||
| Develop value proposition | 10/07/14 | Paul White | Ajay is working on a value proposition statement for review by Steering Committee Craig Parker is developing a presentation for Intermountain that could be used with other groups | ||
| Outreach to Kaiser | 10/01/14 | Stan Huff | |||
| Event Policies – Develop process and policies for attending events on behalf of HSPC | 10/01/14 | ||||
| Define Plans for VA Project With LSU | 09/23/14 | ||||
| Process for Signing Up Members at HIMSS | 09/23/14 | ||||
| HIMSS Budget Development | 09/23/14 | ||||
| Develop Orchestration Demonstration | 09/23/14 | ||||
| Policy on Member Recruitment Bonus | 09/23/14 | Oscar Diaz | |||
| Evaluate JIRA for Managing the Project Plan | 09/09/14 | Rick Freeman | |||
| Notify HSPC group of incorporation | 09/02/14 | Stan Huff | |||
| Enroll Members | 10/14/14 | ||||
| Define Operating Processes | 08/26/14 | Craig Parker | Need to appoint Work Group and proposals on how they will work | ||
| Define Decision Rights and Processes | 08/26/14 | Oscar Diaz Mike Hederson Sue Jimenez Rick Freeman Tom Oniki | |||
| Business Arm Work Group | 08/26/14 | Oscar Diaz | |||
| External Communications Work Group | 08/26/14 | Eileen Rivera | |||
| Conduct survey on communications | 08/26/14 | Eileen Rivera | Survey fielded | ||
| Update Marketing Materials | 08/26/14 | ||||
| Develop Budget for Website | 09/23/14 | Rick Freeman | |||
| Prepare Executive Overview of HSPC | 08/26/14 |
| |||
| Define Announcement Distribution Channels | 08/26/14 | ||||
| Develop Marketing Campaign | 08/26/14 | ||||
| Develop Press Releases | 08/26/14 | Draft developed by PR staff from Harris | |||
| Define Consistent Processes for Committees to Document Their Discussion and Actions | 08/26/14 | Need to recruit someone with experience with standards approval processes | |||
| Create a Project Plan and Road Map (release schedule) for the Technical Specification Development | 08/26/14 | Rick Freeman | Testing JIRA to maintain the plan | ||
Establish Sandbox
Encourage hosted vendor implementations | 08/26/14 | Rick Freeman Robert Greenes Herb White Aziz Boxwala Scott Whyte Oscar Diaz Julio Facelli Ajay Asthana |
Bob Greenes suggested that someone from the VA should participate in this group Rick Freeman will reach out to Darren Drew to identify a VA representatives | ||
HIMSS
Apps from multiple developers | 08/26/14 | Rick Freeman | Need to develop a theme Need to recruit participants | ||
COMPLETED ITEMS | |||||
| Outreach to Regenstrief | 10/01/14 | 01/27/15 | Stan Huff | ||
| Schedule a time to review the agenda and membership agreement and benefits. | 01/20/15 | 01/27/15 | Rick Freeman | ||
| Identify a set of committees that will be formed at the meeting. | 01/20/15 | 01/27/15 | Craig Parker Rick Freeman | ||
| Follow up with Oscar to get information on the organization structure. | 01/20/15 | 01/27/15 | Rick Freeman | ||
| Contact Oscar re. getting the committee structure approved. | 01/20/15 | 01/27/15 | Rick Freeman | ||
| Schedule call to finalize agenda and length of meeting | 12/09/14 | 01/27/15 | Craig Parker | ||
| Develop plan for MedInfo | 12/09/14 | 01/20/15 | Bob Greenes Stan Huff | ||
| Contact Cerner and Marc Overhage. | 01/20/15 | 01/27/15 | Stan Huff | ||
| Reach out to Bo Dagnall at HP | 01/20/15 | 01/27/15 | Craig Parker | ||
| Contact Oracle. | 01/20/15 | 01/27/15 | Stan Huff | ||
| Contact IBM | 01/20/15 | 01/27/15 | Oscar Diaz | ||
| Contact Kevin and Jamie at Kaiser | 01/20/15 | 01/27/15 | Stan Huff | ||
| Identify who will be attending MedInfo and could be part of a panel – Bob Greenes | 12/09/14 | 01/20/15 | Bob Greenes | ||
| Obtain Board Member signatures on Board Document | 10/28/14 | 01/20/15 | Oscar Diaz | ||
HSPC Meeting
| 08/26/14 | 01/06/15 | |||
Identify meeting location options in New Orleans | 11/11/14 | 01/06/15 | Wayne Wilbright Oscar Diaz | ||
| Finalize By Laws and Membership Agreement | 09/12/14 | 12/31/14 | Temporary Board | ||
| Draft an email re. the meeting and send to Stan and Oscar Rick and Craig for review. Rick or Craig will send | 12/16/14 | 12/19/14 | Virginia Riehl | ||
| Send out meeting announcement | 12/09/14 | 12/19/14 | |||
| Coordinate AMIA speakers | 10/14/14 | 11/11/14 | Bob Greenes | ||
| Determine if a meeting on the sandbox can be held at AMIA | 10/14/14 | 11/11/14 | Bob Greenes | ||
| Set up call to plan for next HSPC general meeting | 10/07/14 | 11/11/14 | Oscar Diaz | ||
| Finalize Membership Agreement | 10/28/14 | 11/11/14 | Oscar Diaz | ||
| Follow-up with Mike Garcia re. Board participation | 10/28/14 | 11/11/14 | Oscar Diaz | ||
| Prepare blog post on DC meeting | 09/02/14 | 09/30/14 | Stan Huff | ||
| Create Mailing List | 09/02/14 | 09/30/14 | Eileen Rivera | Email group created Will distribute email to request people to register for the list | |
| Appoint Temporary Board | 08/28/14 | 09/12/14 | Stan Huff | ||
| Prepare Thoughts on DC Meeting | 08/26/14 | 09/22/14 | Eileen Rivera | ||
| Develop Newsletter | 08/26/14 | 09/22/14 | Eileen Rivera | ||