2015-02-24 Steering Committee Meeting Notes

     

 

  Attendees 

 

Name

 YAjay Asthana
 Janet Campbell
 John Couk
 YOscar Diaz
 Julio Cesar Farcelli
 YRick Freeman
 Mike Garcia
 NRobert Greenes
 YStan Huff
 Skip Mc Gaugney
 Tom Oniki
 Marc Overhage
 YCraig Parker
  Vassil Peytchev
 Jeff Rogers
 Paul White
 YHerb White
 YWayne Wilbright
 YVirginia Riehl (support)

 

 

    Agenda

Item

Time

Lead

Review Agenda and  Meeting Schedule

Question re. sharing email addresses

  Virginia Riehl
Priority Item – Committee Organization – Implementation of Process  Craig Parker
Priority Item –  Tier 2 Messaging  Craig Parker
Priority Item –  HIMSS Meeting Rick Freeman
Priority Item –  VA Oscar Diaz 
Priority Item – Incorporation and Organization  Stan Huff/Oscar Diaz
Priority Item – Press Releases Oscar Diaz 
Priority Item –   Get technical content on website or other accessible location  Stan Huff/Rick Freeman
 Priority Item – Oscar Diaz 
HL7 Argonaut Project   Stan Huff
Operations Work Group Craig Parker
Project Plan Rick Freeman
Hosted Vendor Implementations Ajay Asthana
Communications and Marketing Rick Freeman
Decision rights and processes Craig Parker, Tom Oniki, & Rick Freeman
Review Action Items  Virginia Riehl

   Notes

Item

Discussion 

Decision/Action

Review Agenda and Meeting Schedule

Question re. sharing email addresses

 

February Meeting Schedule

Priority Item – Formation of the committees

Craig – Setting up Google groups.  Should be complete this week.

Oscar – Instead of voting at large on Committee Chairs, committees will select their Co-Chairs.  Individuals reporting to Oscar cannot be a Co-Chair (part of HSPC operations)

Craig – Groups will allow people to identify the committees they wish to participate in.

Oscar – Committees are Clinical use cases, architecture, sandbox, architecture, venture, marketing, finance.  Venture, marketing and finance committees will be appointed by the Board

Priority Item –  Tier 2 Messaging

 Oscar – Tier 1 is data virtualization.  Tier 2 is the services level.  We need clear messaging and examples of deployment.  Mayo may be able to provide a demonstration.

 

 

Priority Item –HIMSS Meeting

 Stan – Willing to speak about HSPC at times when he is not already scheduled. 

Oscar – We should publish a calendar of events at HIMSS. 

Stan – Should we respond to ONC call for participation in the Interoperability Showcase.

Oscar –  will follow-up with ONC re. inter operability showcase with support from Craig and Rick. 

Craig – We need to have a compelling demo.  This is coming along well.  We need to hand-outs and consistent messaging.

Craig will set up a meeting with Rick, Eileen, Oscar re. messaging. 

Rick – On last HIMSS coordination meeting,  Cerner has committed to get there services in place.  Epic has narrowed their commitment.  Epic was not sure if they would have booth space to demonstrate.  Rick has assured them that they would be visible in the demos at other locations.

Oscar – We are doing SMART today, but HSPC is open to others, e.g., Regenstreif, VA.  HSPC should make sure it is clear that multiple UI models will be accommodated. 

Rick – Epic will continue to develop their apps in preparation for HIMSS. 

Rick – We have a great suite of applications that can be demonstrated.  Messaging is the top priority for planning. 

Rick Freeman

Identification of participants

Themes and stories definitions

Demo application definitions

Rick and Oscar will develop a budget for HIMSS

Process for signing up members at HIMSS

Stan will send info on his presentation schedule to Rick

HSPC HIMSS 2015 Planning Notes

HIMSS 2015 Roadmap

Need to determine if there will be an HSPC booth or be sponsored by other booths. 

Oscar will reach out to Eileen to find out about the options for getting speaking slots at HIMSS

Rick will work with Eileen on what is required for marketing.

 Priority Item – VA

 Covered under Intermountain meeting below.

Oscar Diaz 

Pilot funding proposal status

Obtain use case documentation from LSU – Oscar Diaz

Coordination with other groups within VA

Priority Item –     Incorporation and Organization and Funding

 Stan – The Intermountain check has been mailed. 

Oscar – Final steps completed to process payment.  Oscar is resending the invoice per VA instructions. 

Stan – No word from Regenstreif.  Waiting for Intermountain check to share with others.

Oscar – Oracle wants to be an associate member.  They have concerns about the arbitration clauses in the member agreement. 

Stan – If the member agreement is changed it will cause another round of legal review. 

Oscar – HSPC should stand on its own and there should not be additional liability for Intermountain.  This should be discussed by the HSPC Board. 

Stan – Will confer with Intermountain attorney on this issue.

Oscar – Did research on the 501c3 organization membership.  There is nothing specific on this. 

 

Stan Huff/Oscar Diaz

Follow-up with VA, Intermountain, Regenstreif, and Harris on payments – Stan, Oscar

Develop Draft Organization Structure – Oscar/Craig

Obtain Board Member Signatures on Board Document – Oscar

Develop membership marketing materials to solicit new members – Membership Committee

Solicit Additional Benefactor Members – Oscar

Send preliminary budget to Stan – Oscar

Reach out to dbMotion re. membership – Oscar 

Provide Stan with contact information for participants in call to finalize membership agreement – Oscar

Provide a copy of the membership agreement to Rick – Stan

Stan will follow-up to see if the membership agreement can incorporate the click-thru license.

Post membership agreement when it is final – Rick Freeman

 Priority Item — Press Releases

 Oscar – We need funding to move this forward.  There are costs to generate and push out press releases.  The Board would like to have critical mass before having press release.

 Oscar Diaz

Develop a press releases on HSPC and the Argonauts and the HSPC organization an mission – Oscar Diaz

Develop press release on VA project

Develop press release on Argonaut project

Get an article in Health Data Management to promote membership.  Rick will reach out to Eileen. 

Priority Item –   Get technical content on website or other accessible location
  • FHIR profiles that can be viewed and browsed
  • Sample programs that show how the FHIR profiles can be used 

 Rick – Have gotten feedback from application developers.  Off of the main site there are links to content for developers.  This includes instructions and specifications.   Still need to publish profiles in a more accessible way.

Stan Huff/Rick Freeman

Develop specification proposal with links to reference implementations – Rick Freeman

Resolve the issue of granularity

Approve the enhanced model content presentation tool

Recruitment of contributors – LSU, Intermountain, Cerner, LSU

Plan for sandbox deployment

Develop requirements

Support for orchestration

Reference architecture definition

There are three elements

  • EHR
  • Set of middleware services – level 1 capability – pt id, authorization, data access
  • Test data

Work is being done on the business processes and service definitions for tier 2. 

 Need to determine with Stan what should be added that is not already there. 

Priority Item –  Intermountain Meeting on 02/20/15

 Oscar – A meeting was held last Friday at Intermountain.  The meeting was initiated by Jonathan Nebeker. Attendees included:  Jonathan Nebeker, Dr. Drew, Paul Nichol, Stan Huff, Peter Haug, Oscar Diaz, Craig Parker.  The Shreveport region has agreed to be the first site.  Paul is setting up a meeting with their CMIO and others.  Dr. Paka has reached out to LSU and sent an email to Dr. Clancy to provide an update.  Paul Nichol is identifying additional sites.  These include: Phoenix, Salt Lake, Seattle, Chicago, Baltimore, and possibly Indianapolis.  Discussion centered around deployment of clinical pathways.  Mayo and LSU clinical pathways can be used.  Will be using BPMN to model clinical decision making process.               

Craig – Need to put together a project management team.  This will blend the two groups.

Oscar – Need to define the KPIs as part of the VA contract.

 
HL7 Argonaut Project 

 Oscar – There will be a meeting with ONC to discuss coordination.

 Stan Huff

 

Outreach

 

 Reach out to Allscripts – Jeff Franks  – Rick

Kaiser/Mayo outreach – Stan Huff/Oscar Diaz

Operations Work Group

 

Craig Parker

Launch in January

Project Plan 

Rick Freeman

 

 Hosted Vendor Implementations

 

Ajay Asthana

Outcome of Ajay and Paul meeting

Documentation of process for posting to the repository

Communications and Marketing

 

Rick Freeman

Survey Responses

HIMSS promotion discussions with Alex Lippitt

Meeting with ONC

Meeting with CMS

Update marketing materials

Develop white paper

Develop budget for website

Prepare executive overview of HSPC

Define announcement distribution channels

Develop marketing campaign

Develop press releases

Decision rights and processes Oscar Diaz
Review Action Items  Virginia Riehl

 

 

 Action Items    

Item

 

Start Date

End Date

Lead

Status

 

Finalize the list of initial committees

  02/17/15 02/24/15

Oscar Diaz

Craig Parker

 
Create google groups for each committee  02/17/15 02/24/15 Craig Parker 
Send out HSPC wide message soliciting members to join committee  02/17/15  Craig Parker 
 Setup a meeting to discuss the Tier 2 messaging.  02/17/15  Craig Parker 
Reach out to Orion  01/27/15  Oscar Diaz 
 

Work with Eileen on what is required for marketing at HIMSS

  01/20/15  Rick Freeman 
 Contact Chris Ross at Mayo   01/20/15  Stan Huff 
 Determine Google Drive permissions 01/20/15 02/24/15  
Contact Allscripts   01/20/15  Oscar Diaz 
Contact Alastair at Gesinger   01/20/15  Stan Huff 
 Develop a press releases on HSPC and the Argonauts and the HSPC organization an mission  12/09/14  Oscar Diaz 
 Determine points of coordination including the development of leaf level models  12/09/14  Stan Huff 
 Send information on HIMSS presentation schedule to Rick Freeman 11/25/14  Stan Huff  
 Obtain use case documentation from LSU 11/25/14  Oscar Diaz  
Schedule a call to finalize membership agreement  11/25/14  Stan Huff 
 Provide Stan with contact information for participants in call to finalize membership agreement   11/25/14  Oscar Diaz 
 Provide a copy of the membership agreement to Rick  11/25/14  Stan Huff 
 Post membership agreement when it is final  11/25/14  Rick Freeman 
Get an article in Health Data Management to promote membership.  Rick will reach out to Eileen  11/11/14  Rick Freeman 
 Set up membership committee calls  11/11/14  Craig Parker 
Develop membership marketing materials to solicit new members   11/11/14 Membership Committee 
Solicit Additional Benefactor Members  11/11/14  Oscar Diaz 
Send preliminary budget to Stan  11/11/14  Oscar Diaz 
Reach out to dbMotion re. membership  11/11/14  Oscar Diaz 
Follow-up with VA, Intermountain, and Harris on payments 10/28/14 

 Oscar Diaz

Stan Huff

 
Develop Draft Organization Structure 10/28/14 

Oscar Diaz

Craig Parker

 
 Resolve issue of FHIR profile granularity 10/28/14 Stan Huff 
 Develop specification proposal with links to reference implementations 10/28/14 Rick Freeman 
 Approve the enhanced model content presentation tool  10/28/14   
 Contact Allscripts re. identifying a new representative 10/07/14  Oscar Diaz  
 Set up sand box meeting 10/07/14  02/24/15Rick Freeman  
 Set up HIMSS coordination meeting 10/07/14 02/24/15 Rick Freeman  
 Develop value proposition 10/07/14  Paul White  Ajay is working on a value proposition statement for review by Steering Committee

Craig Parker is developing a presentation for Intermountain that could be used with other groups

 Outreach to Kaiser 10/01/14 Stan Huff 
 Event Policies – Develop process and policies for attending events on behalf of HSPC  10/01/14   
 Define Plans for VA Project With LSU 09/23/14    
 Process for Signing Up Members at HIMSS 09/23/14   
 HIMSS Budget Development 09/23/14    
 Develop Orchestration Demonstration 09/23/14    
 Policy on Member Recruitment Bonus 09/23/14  Oscar Diaz  
 Evaluate JIRA for Managing the Project Plan 09/09/14  Rick Freeman  
 Notify HSPC group of incorporation 09/02/14  Stan Huff  
Enroll Members  10/14/14   
Define Operating Processes 08/26/14 Craig ParkerNeed to appoint Work Group and proposals on how they will work
Define Decision Rights and Processes 08/26/14 

Oscar Diaz

Mike Hederson

Sue Jimenez

Rick Freeman

Tom Oniki

 
Business Arm Work Group 08/26/14 Oscar Diaz 
External Communications Work Group 08/26/14 Eileen Rivera 
Conduct survey on communications 08/26/14 Eileen RiveraSurvey fielded
Update Marketing Materials 08/26/14   
 Develop Budget for Website 09/23/14   Rick Freeman 
Prepare Executive Overview of HSPC 08/26/14  

 

Define Announcement Distribution Channels 08/26/14   
Develop Marketing Campaign 08/26/14   
Develop Press Releases 08/26/14  Draft developed by PR staff from Harris
Define Consistent Processes for Committees to Document Their Discussion and Actions 08/26/14  Need to recruit someone with experience with standards approval processes
Create a Project Plan and Road Map (release schedule) for the Technical Specification Development 08/26/14 Rick FreemanTesting JIRA to maintain the plan

Establish Sandbox

  • Where & How?
  • Set standards
  • ASU Mayo, LSU
  • What is in the sandbox?
  • Identify the essential minimum set of capabilities
  • Core services - patient identification, security, data access services
  • Expansive dataset
  • Access to profiles
  • Sample apps
  • Reference implementation
  • Target EHRs?
  • Certification level sandbox
  • One or more app dev SDKs.

Encourage hosted vendor implementations

  08/26/14 02/24/15

Rick Freeman

Robert Greenes 

Herb White

Aziz Boxwala

Scott Whyte

Oscar Diaz

Julio Facelli

Ajay Asthana

 

Bob Greenes suggested that someone from the VA should participate in this group

Rick Freeman will reach out to Darren Drew to identify a VA representatives

 HIMSS

  • Have some applications in production use
  • EASE from Mayo
  • Meducation by Polyglot
  • VisualDX
  • Intermountain Bilirubin
  • Multiple vendors

Apps from multiple developers

  08/26/14 Rick Freeman 

Need to develop a theme

Need to recruit participants 

COMPLETED ITEMS     

 Outreach to Regenstrief 10/01/14 01/27/15Stan Huff 
Schedule a time to review the agenda and membership agreement and benefits.    01/20/15 01/27/15 Rick Freeman 
Identify a set of committees that will be formed at the meeting.    01/20/15 01/27/15

 Craig Parker

Rick Freeman

 
Follow up with Oscar to get information on the organization structure.   01/20/15 01/27/15 Rick Freeman 
 

Contact Oscar re. getting the committee structure approved.

  01/20/15 01/27/15 Rick Freeman 
 Schedule call to finalize agenda and length of meeting  12/09/14 01/27/15 Craig Parker 
Develop plan for MedInfo  12/09/14 01/20/15

 Bob Greenes

Stan Huff

 
Contact Cerner and Marc Overhage.   01/20/15 01/27/15 Stan Huff 
 Reach out to Bo Dagnall at HP   01/20/15 01/27/15 Craig Parker 
Contact Oracle.     01/20/15 01/27/15 Stan Huff 
 Contact IBM   01/20/15 01/27/15 Oscar Diaz 
 Contact Kevin and Jamie at Kaiser   01/20/15 01/27/15 Stan Huff 
 Identify who will be attending MedInfo and could be part of a panel – Bob Greenes  12/09/14 01/20/15 Bob Greenes 
Obtain Board Member signatures on Board Document 10/28/14 01/20/15Oscar Diaz 

 HSPC Meeting

  • When
  • Where
  • Host 
  08/26/14 01/06/15  

Identify meeting location options in New Orleans

  11/11/14 01/06/15

 Wayne Wilbright

Oscar Diaz

 
Finalize By Laws and Membership Agreement 09/12/14 12/31/14Temporary Board 
Draft an email re. the meeting and send to Stan and Oscar Rick and Craig for review.  Rick or Craig will send  12/16/14 12/19/14 Virginia Riehl 
 Send out meeting announcement  12/09/14 12/19/14  
 Coordinate AMIA speakers 10/14/14 11/11/14Bob Greenes 
 Determine if a meeting on the sandbox can be held at AMIA 10/14/14 11/11/14Bob Greenes 
 Set up call to plan for next HSPC general meeting 10/07/14  11/11/14Oscar Diaz  
 Finalize Membership Agreement 10/28/14 11/11/14 Oscar Diaz 
 Follow-up with Mike Garcia re. Board participation 10/28/14 11/11/14Oscar Diaz 
Prepare blog post on DC meeting 09/02/14 09/30/14Stan Huff 
Create Mailing List 09/02/14 09/30/14Eileen Rivera

Email group created

Will distribute email to request people to register for the list

 Appoint Temporary Board 08/28/14 09/12/14 Stan Huff  
 Prepare Thoughts on DC Meeting 08/26/14 09/22/14 Eileen Rivera  
 Develop Newsletter 08/26/14 09/22/14  Eileen Rivera