	Name
Attendees
Y	Ajay Asthana
	Janet Campbell
	John Couk
Y	Oscar Diaz
	Julio Cesar Farcelli
Y	Rick Freeman
	Mike Garcia
N	Robert Greenes
Y	Stan Huff
	Skip Mc Gaugney
	Tom Oniki
	Marc Overhage
Y	Craig Parker
	Vassil Peytchev
	Jeff Rogers
	Paul White
Y	Herb White
Y	Wayne Wilbright
Y	Virginia Riehl (support)

Item	Time	Lead
Agenda
Review Agenda and Meeting Schedule Question re. sharing email addresses		Virginia Riehl
Priority Item – Committee Organization – Implementation of Process		Craig Parker
Priority Item – Tier 2 Messaging		Craig Parker
Priority Item – HIMSS Meeting		Rick Freeman
Priority Item – VA		Oscar Diaz
Priority Item – Incorporation and Organization		Stan Huff/Oscar Diaz
Priority Item – Press Releases		Oscar Diaz
Priority Item – Get technical content on website or other accessible location		Stan Huff/Rick Freeman
Priority Item –		Oscar Diaz
HL7 Argonaut Project		Stan Huff
Operations Work Group		Craig Parker
Project Plan		Rick Freeman
Hosted Vendor Implementations		Ajay Asthana
Communications and Marketing		Rick Freeman
Decision rights and processes		Craig Parker, Tom Oniki, & Rick Freeman
Review Action Items		Virginia Riehl

Item	Discussion	Decision/Action
Notes
Review Agenda and Meeting Schedule Question re. sharing email addresses		February Meeting Schedule
Priority Item – Formation of the committees	Craig – Setting up Google groups. Should be complete this week. Oscar – Instead of voting at large on Committee Chairs, committees will select their Co-Chairs. Individuals reporting to Oscar cannot be a Co-Chair (part of HSPC operations) Craig – Groups will allow people to identify the committees they wish to participate in. Oscar – Committees are Clinical use cases, architecture, sandbox, architecture, venture, marketing, finance. Venture, marketing and finance committees will be appointed by the Board	~~Oscar Diaz & Craig Parker, MD to finalize the list of initial committees – Complete~~ ~~Craig Parker, MD to create google groups for each committee – Complete~~ Craig Parker, MD to send out HSPC wide message soliciting members to join committee – by 02/27
Priority Item – Tier 2 Messaging	Oscar – Tier 1 is data virtualization. Tier 2 is the services level. We need clear messaging and examples of deployment. Mayo may be able to provide a demonstration.	Craig Parker, MD to setup a meeting to discuss the Tier 2 messaging.
Priority Item –HIMSS Meeting	Stan – Willing to speak about HSPC at times when he is not already scheduled. Oscar – We should publish a calendar of events at HIMSS. Stan – Should we respond to ONC call for participation in the Interoperability Showcase. Oscar – will follow-up with ONC re. inter operability showcase with support from Craig and Rick. Craig – We need to have a compelling demo. This is coming along well. We need to hand-outs and consistent messaging. Craig will set up a meeting with Rick, Eileen, Oscar re. messaging. Rick – On last HIMSS coordination meeting, Cerner has committed to get there services in place. Epic has narrowed their commitment. Epic was not sure if they would have booth space to demonstrate. Rick has assured them that they would be visible in the demos at other locations. Oscar – We are doing SMART today, but HSPC is open to others, e.g., Regenstreif, VA. HSPC should make sure it is clear that multiple UI models will be accommodated. Rick – Epic will continue to develop their apps in preparation for HIMSS. Rick – We have a great suite of applications that can be demonstrated. Messaging is the top priority for planning.	Rick Freeman Identification of participants Themes and stories definitions Demo application definitions Rick and Oscar will develop a budget for HIMSS Process for signing up members at HIMSS Stan will send info on his presentation schedule to Rick HSPC HIMSS 2015 Planning Notes HIMSS 2015 Roadmap Need to determine if there will be an HSPC booth or be sponsored by other booths. Oscar will reach out to Eileen to find out about the options for getting speaking slots at HIMSS Rick will work with Eileen on what is required for marketing.
Priority Item – VA	Covered under Intermountain meeting below.	Oscar Diaz Pilot funding proposal status Obtain use case documentation from LSU – Oscar Diaz Coordination with other groups within VA
Priority Item – Incorporation and Organization and Funding	Stan – The Intermountain check has been mailed. Oscar – Final steps completed to process payment. Oscar is resending the invoice per VA instructions. Stan – No word from Regenstreif. Waiting for Intermountain check to share with others. Oscar – Oracle wants to be an associate member. They have concerns about the arbitration clauses in the member agreement. Stan – If the member agreement is changed it will cause another round of legal review. Oscar – HSPC should stand on its own and there should not be additional liability for Intermountain. This should be discussed by the HSPC Board. Stan – Will confer with Intermountain attorney on this issue. Oscar – Did research on the 501c3 organization membership. There is nothing specific on this.	Stan Huff/Oscar Diaz Follow-up with VA, Intermountain, Regenstreif, and Harris on payments – Stan, Oscar Develop Draft Organization Structure – Oscar/Craig Obtain Board Member Signatures on Board Document – Oscar Develop membership marketing materials to solicit new members – Membership Committee Solicit Additional Benefactor Members – Oscar Send preliminary budget to Stan – Oscar Reach out to dbMotion re. membership – Oscar Provide Stan with contact information for participants in call to finalize membership agreement – Oscar Provide a copy of the membership agreement to Rick – Stan Stan will follow-up to see if the membership agreement can incorporate the click-thru license. Post membership agreement when it is final – Rick Freeman
Priority Item — Press Releases	Oscar – We need funding to move this forward. There are costs to generate and push out press releases. The Board would like to have critical mass before having press release.	Oscar Diaz Develop a press releases on HSPC and the Argonauts and the HSPC organization an mission – Oscar Diaz Develop press release on VA project Develop press release on Argonaut project Get an article in Health Data Management to promote membership. Rick will reach out to Eileen.
Priority Item – Get technical content on website or other accessible location FHIR profiles that can be viewed and browsed Sample programs that show how the FHIR profiles can be used	Rick – Have gotten feedback from application developers. Off of the main site there are links to content for developers. This includes instructions and specifications. Still need to publish profiles in a more accessible way.	Stan Huff/Rick Freeman Develop specification proposal with links to reference implementations – Rick Freeman Resolve the issue of granularity Approve the enhanced model content presentation tool Recruitment of contributors – LSU, Intermountain, Cerner, LSU Plan for sandbox deployment Develop requirements Support for orchestration Reference architecture definition There are three elements EHR Set of middleware services – level 1 capability – pt id, authorization, data access Test data Work is being done on the business processes and service definitions for tier 2. Need to determine with Stan what should be added that is not already there.
Priority Item – Intermountain Meeting on 02/20/15	Oscar – A meeting was held last Friday at Intermountain. The meeting was initiated by Jonathan Nebeker. Attendees included: Jonathan Nebeker, Dr. Drew, Paul Nichol, Stan Huff, Peter Haug, Oscar Diaz, Craig Parker. The Shreveport region has agreed to be the first site. Paul is setting up a meeting with their CMIO and others. Dr. Paka has reached out to LSU and sent an email to Dr. Clancy to provide an update. Paul Nichol is identifying additional sites. These include: Phoenix, Salt Lake, Seattle, Chicago, Baltimore, and possibly Indianapolis. Discussion centered around deployment of clinical pathways. Mayo and LSU clinical pathways can be used. Will be using BPMN to model clinical decision making process. Craig – Need to put together a project management team. This will blend the two groups. Oscar – Need to define the KPIs as part of the VA contract.
HL7 Argonaut Project	Oscar – There will be a meeting with ONC to discuss coordination.	Stan Huff
Outreach		Reach out to Allscripts – Jeff Franks – Rick Kaiser/Mayo outreach – Stan Huff/Oscar Diaz
Operations Work Group		Craig Parker Launch in January
Project Plan		Rick Freeman
Hosted Vendor Implementations		Ajay Asthana Outcome of Ajay and Paul meeting Documentation of process for posting to the repository
Communications and Marketing		Rick Freeman Survey Responses HIMSS promotion discussions with Alex Lippitt Meeting with ONC Meeting with CMS Update marketing materials Develop white paper Develop budget for website Prepare executive overview of HSPC Define announcement distribution channels Develop marketing campaign Develop press releases
Decision rights and processes		Oscar Diaz
Review Action Items		Virginia Riehl

Item	Start Date	End Date	Lead	Status
Action Items
Finalize the list of initial committees	02/17/15	02/24/15	Oscar Diaz Craig Parker
Create google groups for each committee	02/17/15	02/24/15	Craig Parker
Send out HSPC wide message soliciting members to join committee	02/17/15		Craig Parker
Setup a meeting to discuss the Tier 2 messaging.	02/17/15		Craig Parker
Reach out to Orion	01/27/15		Oscar Diaz
Work with Eileen on what is required for marketing at HIMSS	01/20/15		Rick Freeman
Contact Chris Ross at Mayo	01/20/15		Stan Huff
Determine Google Drive permissions	01/20/15	02/24/15
Contact Allscripts	01/20/15		Oscar Diaz
Contact Alastair at Gesinger	01/20/15		Stan Huff
Develop a press releases on HSPC and the Argonauts and the HSPC organization an mission	12/09/14		Oscar Diaz
Determine points of coordination including the development of leaf level models	12/09/14		Stan Huff
Send information on HIMSS presentation schedule to Rick Freeman	11/25/14		Stan Huff
Obtain use case documentation from LSU	11/25/14		Oscar Diaz
Schedule a call to finalize membership agreement	11/25/14		Stan Huff
Provide Stan with contact information for participants in call to finalize membership agreement	11/25/14		Oscar Diaz
Provide a copy of the membership agreement to Rick	11/25/14		Stan Huff
Post membership agreement when it is final	11/25/14		Rick Freeman
Get an article in Health Data Management to promote membership. Rick will reach out to Eileen	11/11/14		Rick Freeman
Set up membership committee calls	11/11/14		Craig Parker
Develop membership marketing materials to solicit new members	11/11/14		Membership Committee
Solicit Additional Benefactor Members	11/11/14		Oscar Diaz
Send preliminary budget to Stan	11/11/14		Oscar Diaz
Reach out to dbMotion re. membership	11/11/14		Oscar Diaz
Follow-up with VA, Intermountain, and Harris on payments	10/28/14		Oscar Diaz Stan Huff
Develop Draft Organization Structure	10/28/14		Oscar Diaz Craig Parker
Resolve issue of FHIR profile granularity	10/28/14		Stan Huff
Develop specification proposal with links to reference implementations	10/28/14		Rick Freeman
Approve the enhanced model content presentation tool	10/28/14
Contact Allscripts re. identifying a new representative	10/07/14		Oscar Diaz
Set up sand box meeting	10/07/14	02/24/15	Rick Freeman
Set up HIMSS coordination meeting	10/07/14	02/24/15	Rick Freeman
Develop value proposition	10/07/14		Paul White	Ajay is working on a value proposition statement for review by Steering Committee Craig Parker is developing a presentation for Intermountain that could be used with other groups
Outreach to Kaiser	10/01/14		Stan Huff
Event Policies – Develop process and policies for attending events on behalf of HSPC	10/01/14
Define Plans for VA Project With LSU	09/23/14
Process for Signing Up Members at HIMSS	09/23/14
HIMSS Budget Development	09/23/14
Develop Orchestration Demonstration	09/23/14
Policy on Member Recruitment Bonus	09/23/14		Oscar Diaz
Evaluate JIRA for Managing the Project Plan	09/09/14		Rick Freeman
Notify HSPC group of incorporation	09/02/14		Stan Huff
Enroll Members	10/14/14
Define Operating Processes	08/26/14		Craig Parker	Need to appoint Work Group and proposals on how they will work
Define Decision Rights and Processes	08/26/14		Oscar Diaz Mike Hederson Sue Jimenez Rick Freeman Tom Oniki
Business Arm Work Group	08/26/14		Oscar Diaz
External Communications Work Group	08/26/14		Eileen Rivera
Conduct survey on communications	08/26/14		Eileen Rivera	Survey fielded
Update Marketing Materials	08/26/14
Develop Budget for Website	09/23/14		Rick Freeman
Prepare Executive Overview of HSPC	08/26/14
Define Announcement Distribution Channels	08/26/14
Develop Marketing Campaign	08/26/14
Develop Press Releases	08/26/14			Draft developed by PR staff from Harris
Define Consistent Processes for Committees to Document Their Discussion and Actions	08/26/14			Need to recruit someone with experience with standards approval processes
Create a Project Plan and Road Map (release schedule) for the Technical Specification Development	08/26/14		Rick Freeman	Testing JIRA to maintain the plan
Establish Sandbox Where & How? Set standards ASU Mayo, LSU What is in the sandbox? Identify the essential minimum set of capabilities Core services - patient identification, security, data access services Expansive dataset Access to profiles Sample apps Reference implementation Target EHRs? Certification level sandbox One or more app dev SDKs. Encourage hosted vendor implementations	08/26/14	02/24/15	Rick Freeman Robert Greenes Herb White Aziz Boxwala Scott Whyte Oscar Diaz Julio Facelli Ajay Asthana	Bob Greenes suggested that someone from the VA should participate in this group Rick Freeman will reach out to Darren Drew to identify a VA representatives
HIMSS Have some applications in production use EASE from Mayo Meducation by Polyglot VisualDX Intermountain Bilirubin Multiple vendors Apps from multiple developers	08/26/14		Rick Freeman	Need to develop a theme Need to recruit participants
COMPLETED ITEMS
Outreach to Regenstrief	10/01/14	01/27/15	Stan Huff
Schedule a time to review the agenda and membership agreement and benefits.	01/20/15	01/27/15	Rick Freeman
Identify a set of committees that will be formed at the meeting.	01/20/15	01/27/15	Craig Parker Rick Freeman
Follow up with Oscar to get information on the organization structure.	01/20/15	01/27/15	Rick Freeman
Contact Oscar re. getting the committee structure approved.	01/20/15	01/27/15	Rick Freeman
Schedule call to finalize agenda and length of meeting	12/09/14	01/27/15	Craig Parker
Develop plan for MedInfo	12/09/14	01/20/15	Bob Greenes Stan Huff
Contact Cerner and Marc Overhage.	01/20/15	01/27/15	Stan Huff
Reach out to Bo Dagnall at HP	01/20/15	01/27/15	Craig Parker
Contact Oracle.	01/20/15	01/27/15	Stan Huff
Contact IBM	01/20/15	01/27/15	Oscar Diaz
Contact Kevin and Jamie at Kaiser	01/20/15	01/27/15	Stan Huff
Identify who will be attending MedInfo and could be part of a panel – Bob Greenes	12/09/14	01/20/15	Bob Greenes
Obtain Board Member signatures on Board Document	10/28/14	01/20/15	Oscar Diaz
HSPC Meeting When Where Host	08/26/14	01/06/15
Identify meeting location options in New Orleans	11/11/14	01/06/15	Wayne Wilbright Oscar Diaz
Finalize By Laws and Membership Agreement	09/12/14	12/31/14	Temporary Board
Draft an email re. the meeting and send to Stan and Oscar Rick and Craig for review. Rick or Craig will send	12/16/14	12/19/14	Virginia Riehl
Send out meeting announcement	12/09/14	12/19/14
Coordinate AMIA speakers	10/14/14	11/11/14	Bob Greenes
Determine if a meeting on the sandbox can be held at AMIA	10/14/14	11/11/14	Bob Greenes
Set up call to plan for next HSPC general meeting	10/07/14	11/11/14	Oscar Diaz
Finalize Membership Agreement	10/28/14	11/11/14	Oscar Diaz
Follow-up with Mike Garcia re. Board participation	10/28/14	11/11/14	Oscar Diaz
Prepare blog post on DC meeting	09/02/14	09/30/14	Stan Huff
Create Mailing List	09/02/14	09/30/14	Eileen Rivera	Email group created Will distribute email to request people to register for the list
Appoint Temporary Board	08/28/14	09/12/14	Stan Huff
Prepare Thoughts on DC Meeting	08/26/14	09/22/14	Eileen Rivera
Develop Newsletter	08/26/14	09/22/14	Eileen Rivera

Attendees

Name

Agenda

Item

Time

Lead

Notes

Item

Discussion

Decision/Action

Action Items

Item

Start Date

End Date

Lead

Status

COMPLETED ITEMS

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