	Name
Attendees
	Ajay Asthana
	Janet Campbell
	John Couk
Y	Oscar Diaz
	Julio Cesar Farcelli
Y	Rick Freeman
	Mike Garcia
Y	Robert Greenes
Y	Laura Heermann
Y	Stan Huff
	Skip Mc Gaugney
	Tom Oniki
	Marc Overhage
Y	Craig Parker
	Vassil Peytchev
	Eileen Rivera
	Jeff Rogers
Y	Paul White
Y	Herb White
Y	Wayne Wilbright
Y	Virginia Riehl (support)

Item	Time	Lead
Agenda
Review Agenda and Meeting Schedule		Virginia Riehl
Priority Item – Plans for Upcoming Meetings		Oscar Diaz
Priority Item – Partner Development – VA, Mayo		Oscar Diaz
Priority Item – Incorporation and Organization		Stan Huff/Oscar Diaz
Priority Item – Website		Craig Parker
Priority Item – Get technical content on website or other accessible location		Stan Huff/Rick Freeman
Priority Item – Committee Organization – Implementation of Process		Craig Parker
Priority Item – Press Releases		Oscar Diaz
Priority Item – Tier 2 Messaging		Craig Parker
Priority Item – Value Proposition		Ajay Asthana
2016 HIMSS Meeting		Rick Freeman
HL7 Argonaut Project		Stan Huff
Operations Work Group		Craig Parker
Project Plan		Rick Freeman
Hosted Vendor Implementations		Ajay Asthana
Communications and Marketing		Rick Freeman
Decision rights and processes		Craig Parker, Tom Oniki, & Rick Freeman
Review Action Items		Virginia Riehl

Item	Discussion	Decision/Action
Notes
Review Agenda and Meeting Schedule
Priority Item – HSPC Meeting Plans	Oscar – Facility logistics are set. Will resolve room availability today. Oscar has a call with VA to coordinate registration logistics. Oscar will be sending our reminder emails today Stan - Rick can provide backup on registration logistics. Herb – Daniel Stegman has registered. Oscar – Agenda is still under development. Wayne will make a presentation on care coordination and clinical pathway Craig – Draft agenda and reminder went out last week. Oscar – Will be talking to Jeff Rogers about a social event. VA may be able to provide logistic support. Oscar will set up a conference call with Bob, Stan, and Wayne this week to discuss organizational issues.	Meeting – June 17 - 19 Craig – Develop Agenda to schedule a meeting to build the agenda. Technical Sessions FHIR Profiles Development Current state of sandbox & next features DSTU2 Eventing & Notifications Use Cases Session Formulate a plan and create a workgroup Prep for next meetings Marketing & Membership Need to add a Venture Group break-out to the agenda. Need to plan a dinner or happy hour for meeting.
Priority Item – Partner Development – VA, Mayo	Oscar – Have a proposal from CMI to create a joint charter to work jointly. The West Foundation would provide funding. This is very positive. Geisinger has become actively involved. Stan – Sent a note to Chris Ross at Mayo to follow-up on discussions about their formal involvement. Oscar – Tim Misch from Mayo is interested in Tier 2 and will be participating. Oscar – Will be talking with Aaron Drew about bringing the open source framework to HSPC. Stan – Spoke with Marc Overhage. Marc will be at the meeting next week. Marc recommends that a technical stack be defined and incorporated into a sand box. Includes inference engine, work flow engine, data dictionary, security services, data store. These should first be defined and one or more physical instances should be set up. Marc will be presenting at the meeting. Bob – Will the Siemens platform be made open source? Stan – Do not know. Oscar – Want to have a vendor neutral open source platform. Oscar – Continue to work with the VA. Resolved the last issue around identity management and access controls. Will be using HealtheWay. This was the last hurdle from a contracting point of view. VA has asked that LSU take the lead on the proposal. Need to confirm participation of LSU hospital. Could also use Willis Knight. The VA wants to develop a standard model for deployment nationally. Want to have all the stakeholders involved in developing the use cases.	Oscar Diaz Membership drive – Oscare/Chris Follow-up with Jonathan Nebeker – Stan VA security issue resolution Report of Center for Medical Interoperability – offer of support for service based interoperability as a third campaign, HSPC website, model registry, creation of tools, certification, etc. Follow-up with Marc Overhage – Stan Follow-up with Chris Ross – Stan – note sent week of 06/01 Outcome of meeting with CMI – Stan Pilot funding proposal status Register a HSPC price list on the GSA schedule – Oscar Obtain use case documentation from LSU – Oscar Diaz Coordination with other groups within VA OMG Engagement Develop HSPC Value Description for Mayo
Priority Item – Incorporation and Organization and Funding	Stan — The revised by laws have been sent for signature. Wayne – Has sent for legal review. Oscar – Finalizing contract with ASU for Davide's time. New marketing person will be attending the meeting in DC. Ontario Ministry, UPMC, ACOG, Athena, Geisinger, Regenstrief, ONC, VA, DoD, are attending. Mayo and Kaiser are not attending. Allscripts is not interested at this time. Epic and Cerner will attend. Stan will reach out to Doug Fridsma. May want to engage Chuck Freidman.	Stan Huff/Oscar Diaz Resigning of Bylaws Board Evolution Partner Candidates ACOG ACS UPMC CHIME Cognitive Medical Oakwood Vanderbilt Cerner Regenstrief Athena Health Mayo TELUS Ontario Ministry of Health dbMotion Orion Geisinger Kaiser Allscripts Staff recruitment Administrative support Follow-up with VA, Regenstreif, and Harris on payments – Stan, Oscar Develop membership marketing materials to solicit new members – Membership Committee Solicit Additional Benefactor Members – Oscar Send preliminary budget to Stan – Oscar Provide Stan with contact information for participants in call to finalize membership agreement – Oscar Provide a copy of the membership agreement to Rick – Stan Stan will follow-up to see if the membership agreement can incorporate the click-thru license. Post membership agreement when it is final – Rick Freeman Schedule a board meeting – Oscar
Priority Item – Website	Craig – the website has been updated with the meeting information.	Craig Parker Work with Marketing person on website Post minutes from work group Determine consistent tooling for minutes and other content
Priority Item – Get technical content on website or other accessible location FHIR profiles that can be viewed and browsed Sample programs that show how the FHIR profiles can be used		Stan Huff/Rick Freeman Review of technical content Stan, Craig, Tom, Alan, Paul White, Davide Sotterra, Herb White to develop a strategy for moving forward Update for FHIR DSTU 2 Develop specification proposal with links to reference implementations – Rick Freeman Resolve the issue of granularity Approve the enhanced model content presentation tool Recruitment of contributors – LSU, Intermountain, Cerner, LSU Support for orchestration Reference architecture definition Work is being done on the business processes and service definitions for tier 2. Need to determine with Stan what should be added that is not already there.
Priority Item – Committee Organization – Implementation of Process	Oscar – Have discussed the committee structure. Would like to have Craig participate.	Craig/Oscar – Finalize committees Craig Parker, MD to send out HSPC wide message soliciting members to join committee – by 02/27 Craig – Setting up Google groups. Should be complete this week. Craig – Will post committee processes to Confluence
Priority Item — Press Releases Pend till there is fuller membership		Oscar Diaz Develop a press release on HSPC and the Argonauts and the HSPC organization and mission – Oscar Diaz Develop press release on VA project Get an article in Health Data Management to promote membership. Rick will reach out to Eileen.
Priority Item – Tier 2 Messaging		Craig Parker, MD to setup a meeting to discuss the Tier 2 messaging. Will set up a meeting with Davide to build out roadmap.
Priority Item – Value Proposition		Ajay Asthana Conduct interview with Oscar
2016 HIMSS Meeting		Rick Freeman Document HIMSS 2015 lessons learned Talk with Grahame re. HSPC description Reserve booth for HIMSS 2016
HL7 Argonaut Project		Stan Huff Develop combined messaging with Argonaut
Operations Work Group		Oscar Diaz Determine how volunteer work will be transitioned to staff
Project Plan		Rick Freeman
Communications and Marketing		Rick Freeman Survey Responses Meeting with ONC Meeting with CMS Update marketing materials Develop white paper Develop budget for website Prepare executive overview of HSPC Define announcement distribution channels Develop marketing campaign
Review Action Items		Virginia Riehl

Item	Start Date	End Date	Lead	Status
Action Items
Update technical content for FHIR DSTU 2	05/05/15		Rick Freeman	When server is available
Reserve Booth Space for HIMSS 2016	04/28/15
Document HIMSS 2015 Lessons Learned	04/28/15		Rick Freeman
Develop HSPC value description for Mayo	04/28/15		Stan Huff
Develop agenda for June meeting	04/28/15		Craig Parker	In process
Register an HSPC price list on the GSA schedule	03/03/15		Oscar Diaz
Discuss with Cerner the "write" pathway for the APIs	03/03/15		Stan Huff Craig Parker
Send out HSPC wide message soliciting members to join committees	02/17/15		Craig Parker
Setup a meeting to discuss the Tier 2 messaging.	02/17/15		Craig Parker
Reach out to Orion	01/27/15		Oscar Diaz
Contact Chris Ross at Mayo	01/20/15		Stan Huff
Contact Allscripts	01/20/15		Oscar Diaz
Contact Alastair at Gesinger	01/20/15		Stan Huff
Develop a press releases on HSPC and the Argonauts and the HSPC organization an mission	12/09/14		Oscar Diaz	Pend till there is fuller membershipt
Determine points of coordination including the development of leaf level models	12/09/14		Stan Huff
Obtain use case documentation from LSU	11/25/14		Oscar Diaz
Schedule a call to finalize membership agreement	11/25/14		Stan Huff
Provide Stan with contact information for participants in call to finalize membership agreement	11/25/14		Oscar Diaz
Provide a copy of the membership agreement to Rick	11/25/14		Stan Huff
Post membership agreement when it is final	11/25/14		Rick Freeman
Get an article in Health Data Management to promote membership.	11/11/14		Rick Freeman
Set up membership committee calls	11/11/14		Craig Parker
Develop membership marketing materials to solicit new members	11/11/14		Membership Committee
Solicit Additional Benefactor Members	11/11/14		Oscar Diaz
Reach out to dbMotion re. membership	11/11/14		Oscar Diaz
Follow-up with VA, Intermountain, and Harris on payments	10/28/14		Oscar Diaz Stan Huff
Resolve issue of FHIR profile granularity	10/28/14		Stan Huff
Develop specification proposal with links to reference implementations	10/28/14		Rick Freeman
Approve the enhanced model content presentation tool	10/28/14
Contact Allscripts re. identifying a new representative	10/07/14		Oscar Diaz
Develop value proposition	10/07/14		Paul White	Ajay is working on a value proposition statement for review by Steering Committee Craig Parker is developing a presentation for Intermountain that could be used with other groups
Outreach to Kaiser	10/01/14		Stan Huff
Event Policies – Develop process and policies for attending events on behalf of HSPC	10/01/14
Define Plans for VA Project With LSU	09/23/14
Develop Orchestration Demonstration	09/23/14
Policy on Member Recruitment Bonus	09/23/14		Oscar Diaz
Evaluate JIRA for Managing the Project Plan	09/09/14		Rick Freeman
Enroll Members	10/14/14
Define Operating Processes	08/26/14		Craig Parker	Need to appoint Work Group and proposals on how they will work
Define Decision Rights and Processes	08/26/14		Oscar Diaz Mike Hederson Sue Jimenez Rick Freeman Tom Oniki
Business Arm Work Group	08/26/14		Oscar Diaz
External Communications Work Group	08/26/14		Eileen Rivera
Conduct survey on communications	08/26/14		Eileen Rivera	Survey fielded
Update Marketing Materials	08/26/14
Develop Budget for Website	09/23/14		Rick Freeman
Prepare Executive Overview of HSPC	08/26/14
Define Announcement Distribution Channels	08/26/14
Develop Marketing Campaign	08/26/14
Develop Press Releases	08/26/14			Draft developed by PR staff from Harris
Define Consistent Processes for Committees to Document Their Discussion and Actions	08/26/14			Need to recruit someone with experience with standards approval processes
Create a Project Plan and Road Map (release schedule) for the Technical Specification Development	08/26/14		Rick Freeman	Testing JIRA to maintain the plan
COMPLETED ITEMS
Send out "save the date" for next HSPC meeting	03/17/15	05/08/15	Craig Parker
Coordinate HSPC demo in Harris booth	03/31/15	04/13/15	Oscar/Eileen
HSPC cards with demo time and locations	03/31/15	04/13/15
Develop write-ups on each of the apps	03/31/15	04/13/15	Rick/Oscar
Post the HSPC schedule on an accessible location	03/17/15	04/13/15
Develop a one-pager on HSPC	03/17/15	04/13/15
Arrange HSPC dinner or reception	03/17/15	04/13/15
Develop a master list of demo locations and the demos that will be done at HIMSS	03/03/15	04/13/15	Craig Parker
Determine the signage that will be allowed in each booth	03/03/15	04/13/15	Craig Parker
Set up a call between Stan and Janet	03/03/15	04/13/15	Rick Freeman
Create a calendar of events at HIMSS	03/03/15	04/13/15	Craig Parker
Set up a meeting with Rick, Eileen, Oscar re. messaging.	03/03/15	04/13/15	Craig Parker
Reach out to Regenstrief to see if they can participate	03/03/15	04/13/15	Stan Huff
Work with Eileen on what is required for marketing at HIMSS	01/20/15	04/13/15	Rick Freeman
Send information on HIMSS presentation schedule to Rick Freeman	11/25/14	04/13/15	Stan Huff
Send preliminary budget to Stan	11/11/14	04/13/15	Oscar Diaz
Develop Draft Organization Structure	10/28/14	04/13/15	Oscar Diaz Craig Parker
Process for Signing Up Members at HIMSS	09/23/14	04/13/15
HIMSS Budget Development	09/23/14	04/13/15
HIMSS Have some applications in production use EASE from Mayo Meducation by Polyglot VisualDX Intermountain Bilirubin Multiple vendors Apps from multiple developers	08/26/14	04/13/15	Rick Freeman	Need to develop a theme Need to recruit participants
Notify HSPC group of incorporation	09/02/14	Complete	Stan Huff
Follow-up with Reggie re. getting access to the VA booth.	03/03/15	03/31/15	Rick Freeman
Follow-up with ONC re. Interoperabilty showcase	03/03/15	03/31/15
Contact the VA re. meeting facilities for HSPC May Meeting	03/24/15	03/31/15	Stan Huff
Finalize the list of initial committees	02/17/15	02/24/15	Oscar Diaz Craig Parker
Create google groups for each committee	02/17/15	02/24/15	Craig Parker
Determine Google Drive permissions	01/20/15	02/24/15
Set up sand box meeting	10/07/14	02/24/15	Rick Freeman
Set up HIMSS coordination meeting	10/07/14	02/24/15	Rick Freeman
Establish Sandbox Where & How? Set standards ASU Mayo, LSU What is in the sandbox? Identify the essential minimum set of capabilities Core services - patient identification, security, data access services Expansive dataset Access to profiles Sample apps Reference implementation Target EHRs? Certification level sandbox One or more app dev SDKs. Encourage hosted vendor implementations	08/26/14	02/24/15	Rick Freeman Robert Greenes Herb White Aziz Boxwala Scott Whyte Oscar Diaz Julio Facelli Ajay Asthana	Bob Greenes suggested that someone from the VA should participate in this group Rick Freeman will reach out to Darren Drew to identify a VA representatives

Outreach to Regenstrief	10/01/14	01/27/15	Stan Huff
Schedule a time to review the agenda and membership agreement and benefits.	01/20/15	01/27/15	Rick Freeman
Identify a set of committees that will be formed at the meeting.	01/20/15	01/27/15	Craig Parker Rick Freeman
Follow up with Oscar to get information on the organization structure.	01/20/15	01/27/15	Rick Freeman
Contact Oscar re. getting the committee structure approved.	01/20/15	01/27/15	Rick Freeman
Schedule call to finalize agenda and length of meeting	12/09/14	01/27/15	Craig Parker
Develop plan for MedInfo	12/09/14	01/20/15	Bob Greenes Stan Huff
Contact Cerner and Marc Overhage.	01/20/15	01/27/15	Stan Huff
Reach out to Bo Dagnall at HP	01/20/15	01/27/15	Craig Parker
Contact Oracle.	01/20/15	01/27/15	Stan Huff
Contact IBM	01/20/15	01/27/15	Oscar Diaz
Contact Kevin and Jamie at Kaiser	01/20/15	01/27/15	Stan Huff
Identify who will be attending MedInfo and could be part of a panel – Bob Greenes	12/09/14	01/20/15	Bob Greenes
Obtain Board Member signatures on Board Document	10/28/14	01/20/15	Oscar Diaz
HSPC Meeting When Where Host	08/26/14	01/06/15
Identify meeting location options in New Orleans	11/11/14	01/06/15	Wayne Wilbright Oscar Diaz
Finalize By Laws and Membership Agreement	09/12/14	12/31/14	Temporary Board
Draft an email re. the meeting and send to Stan and Oscar Rick and Craig for review. Rick or Craig will send	12/16/14	12/19/14	Virginia Riehl
Send out meeting announcement	12/09/14	12/19/14
Coordinate AMIA speakers	10/14/14	11/11/14	Bob Greenes
Determine if a meeting on the sandbox can be held at AMIA	10/14/14	11/11/14	Bob Greenes
Set up call to plan for next HSPC general meeting	10/07/14	11/11/14	Oscar Diaz
Finalize Membership Agreement	10/28/14	11/11/14	Oscar Diaz
Follow-up with Mike Garcia re. Board participation	10/28/14	11/11/14	Oscar Diaz
Prepare blog post on DC meeting	09/02/14	09/30/14	Stan Huff
Create Mailing List	09/02/14	09/30/14	Eileen Rivera	Email group created Will distribute email to request people to register for the list
Appoint Temporary Board	08/28/14	09/12/14	Stan Huff
Prepare Thoughts on DC Meeting	08/26/14	09/22/14	Eileen Rivera
Develop Newsletter	08/26/14	09/22/14	Eileen Rivera

Attendees

Name

Agenda

Item

Time

Lead

Notes

Item

Discussion

Decision/Action

Action Items

Item

Start Date

End Date

Lead

Status

COMPLETED ITEMS

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