	Name
Attendees
Y	Ajay Asthana
	Janet Campbell
N	Oscar Diaz off 07/13 - 27
	Julio Cesar Farcelli
Y	Rick Freeman
Y	Robert Greenes
Y	Laura Heermann
Y	Stan Huff – not 07/28
Y	Tom Oniki
	Marc Overhage
	Craig Parker
Y	Chris Sadvary
	Paul White
Y	Herb White
Y	Wayne Wilbright
Y	Virginia Riehl (support)

Item	Time	Lead
Agenda
Review Agenda and Meeting Schedule		Virginia Riehl
Priority Item – Member Recruitment		Oscar Diaz/Stan Huff
Priority Item – Other Funding/Organization Relationship Activities		Oscar Diaz
Priority Item –VA Project		Oscar Diaz
Priority Item – Follow-Up From Washington DC Meeting
Priority Item – Plans for Next Meeting
Priority Item – Committee Development		Craig Parker/Oscar Diaz
Priority Item – Incorporation and Organization		Stan Huff/Oscar Diaz
Priority Item – Website		Craig Parker
Priority Item – Get technical content on website or other accessible location		Stan Huff/Rick Freeman
Priority Item – Press Releases		Oscar Diaz
Priority Item – Tier 2 Messaging		Craig Parker
Priority Item – Value Proposition		Ajay Asthana
2016 HIMSS Meeting		Rick Freeman
Project Plan		Rick Freeman
Communications and Marketing		Rick Freeman
Review Action Items		Virginia Riehl

Item	Discussion	Follow-Up Notes
Notes
Review Agenda and Meeting Schedule
Priority Item – Member Recruitment		Membership drive – Oscar/Chris Outcomes of Oscar/Chris meeting Partner Candidates HepFund UPMC CHIME Cognitive Medical Oakwood Vanderbilt Cerner Regenstrief Athena Health Mayo TELUS Ontario Ministry of Health dbMotion Orion Geisinger Kaiser Allscripts Mayo Follow-up with Chris Ross – Stan – note sent week of 06/01 Develop HSPC Value Description for Mayo Follow-up with VA, Regenstreif, and Harris on payments – Stan, Oscar Develop membership marketing materials to solicit new members – Membership Committee Solicit Additional Benefactor Members – Oscar Craig – Will follow-up with Mayo contact.
Priority Item – Other Funding/Organization Relationship Activities ACOG ACS C4MI SMART Arizona Grants Argonauts HL7 Sequoia (Healtheway/Carequality) Commonwell OMG CHIME	Bob – Submitted application to VA Challenge a proposal for funding related to care coordination.	Schedule meeting with ACS – Oscar Reach out to get ACOG use case – Laura Determine ACOG funding. Meet with David Hoite – Oscar Develop agreement and project plan with SMART – Craig Develop grant proposal for C4MI – Oscar Develop grant proposal for Arizona – Oscar Joint demos with HSPC and Argonauts at HIMSS - Stan Follow-up with Marc Overhage – Stan Sequoia/Healtheway – support for DURSAs C4MI-- Develop combined charter
Priority Item – VA Project		Schedule a call with Laura and Jonathann – Oscar Develop grant proposal for care coordination – Oscar Follow-up with Jonathan Nebeker – Stan Discussion with Aaron Drew re. bringing open source framework to HSPC VA Pilot funding proposal status VA security issue resolution Obtain use case documentation from LSU – Oscar Diaz VA stakeholder involvement in developing use cases Coordination with other groups within VA Register a HSPC price list on the GSA schedule – Oscar
Priority Item – Follow-Up From Washington DC Meeting		Chris will check on the mailing list to confirm that the message was sent
Priority Item – Plans for Next Meeting August 10 - 13 September week of 21st - 25th	Stan – We have a draft agenda for August 10 - 11 for CIMI. Davide, Oscar, and Rick have developed a draft agenda for the 12 - 13. Rick – Will take a FHIR profile and use it on the platform as a proof of concept for use with an application. Stan – Would like to include Matt, Keith, Bob, Doug, Marc, Emory, Scott on the agenda. May want them to comment on the agenda. Would like to have drafts of the committee charters prior to the meeting. Stan – Reviewed the draft agenda for the CIMI sessions on August 10 - 11. Stan – Rick will take the lead on developing the agenda. Chris will assist. Virginia will develop a message for CIMI and share with Rick	August meeting agenda – Stan Meet to plan September meeting – Oscar/Stan Possible Venues OMG Boston – $120 per day per person LSU San Diego DC – ACS, McDermott Kaiser – SF Registration Site developed by Patrick Langford
Priority Item – Committee Development Technical Steering Committee Terminology and Modeling Platform/Architecture Testing and Certifications Cross Use Case Peri-Operative Use Case Peri-Natal Decision Support Use Cae Care Coordination Use Case	Stan – There has been a meeting to discuss the role of a the platform/architecture committee. This might be like an architectural review board in HL7 and OMG. There is also the role of the Technical Steering Committee to oversee the work of other committees. Is the role of the architecture committee the same as the Technical Steering Committee? Should the architectural governance be separate from the operational governance? Stan – At the moment there is not funding for committees in HSPC. It is more like HL7. Bob – The committees might apply for funding under the auspices of HSPC Stan – In that case the funding would belong to the committee that obtained the funding Bob – The platform committee would need to be balanced so that it is not dominated by a vested interest. Stan – The charters need to be written so that they can be presented to the Board for approval	Committee Charters – Oscar ACOG use case – Oscar Collaboration Platform Joint meeting with CIMI/FHIR Board Appointment of TSC Craig/Oscar – Finalize committees Craig Parker, MD to send out HSPC wide message soliciting members to join committee – by 02/27 Craig – Setting up Google groups. Should be complete this week. Craig – Will post committee processes to Confluence
Priority Item – Incorporation and Organization		Stan Huff/Oscar Diaz Resigning of Bylaws Board Evolution Staff recruitment Administrative support Send preliminary budget to Stan – Oscar Provide Stan with contact information for participants in call to finalize membership agreement – Oscar Provide a copy of the membership agreement to Rick – Stan Stan will follow-up to see if the membership agreement can incorporate the click-thru license. Post membership agreement when it is final – Rick Freeman Schedule a board meeting – Oscar
Priority Item – Website		Chris/Oscar Develop website requirements Post minutes from work groups Determine consistent tooling for minutes and other content
Priority Item – Get technical content on website or other accessible location FHIR profiles that can be viewed and browsed Sample programs that show how the FHIR profiles can be used		Stan Huff/Rick Freeman Move DSTU server to point to HSPC – Craig Determine how to consolidate services – Craig Java integration framework for FHIR Review of technical content Stan, Craig, Tom, Alan, Paul White, Davide Sotterra, Herb White to develop a strategy for moving forward Update for FHIR DSTU 2 Develop specification proposal with links to reference implementations – Rick Freeman Resolve the issue of granularity Approve the enhanced model content presentation tool Recruitment of contributors – LSU, Intermountain, Cerner, LSU Support for orchestration Reference architecture definition Work is being done on the business processes and service definitions for tier 2. Need to determine with Stan what should be added that is not already there.
Priority Item — Press Releases		Oscar Diaz Develop press release with Scottsdale Institute – Chris Find resources to support press release Intermountain – Stan Develop a press release on HSPC and the Argonauts and the HSPC organization and mission – Oscar Diaz Develop press release on VA project Get an article in Health Data Management to promote membership. Rick will reach out to Eileen.
Priority Item – Tier 2 Messaging		Address Tier 2 messaging at August meeting – Craig Craig Parker, MD to setup a meeting to discuss the Tier 2 messaging. Will set up a meeting with Davide to build out roadmap. Determine how to integrate the knowledge platform that Bob Greenes is developing into HSPC.
Priority Item – Value Proposition		Ajay Asthana Conduct interview with Oscar
2016 HIMSS Meeting		Rick Freeman Document HIMSS 2015 lessons learned Talk with Grahame re. HSPC description
Project Plan		Rick Freeman
Communications and Marketing		Rick Freeman Survey Responses Meeting with ONC Meeting with CMS Update marketing materials Develop white paper Develop budget for website Prepare executive overview of HSPC Define announcement distribution channels Develop marketing campaign
Review Action Items		Virginia Riehl

Area	Milestones
Technical SC	Technical Roadmap Reference model – 1st pass Integrate existing pieces
Terminology and Modeling	Advance the number of HSPC approved FHIR profiles on HL7 FHIR Website Meeting in August with FHIR Workplan for collaboration with VA and FHIM Define what HSPC approved profile means Roadmap for modeling and terminology – connected to use cases Tooling to detect differences between profiles Prioritized pre-coordination reshaping rules Plan for developing the capability to translate ADL models to AML models and possibly examples Revisit the strategy of HSPC profiles with SMART applications (in conjunction with HIMSS demo) Translation library/repository that is exchangeable and sharable – instances across models and from ADL to AML
Platform/Architecture	Platform architecture – harmonize to needs and business use case Strawman (concrete) view of the platform and architecture. With use cases as a starting point. Draft reference architecture. Proposed standards Proposals for use of existing architectures Framework for deciding how far up the stack the platform goes
Testing and Certification	Define the TDD approach (include negative tests) Implement in use cases Define certification approach
Cross Use Case	Identify common requirements to inform architecture
Perioperative Use Case	Develop roadmap Create a brief or business plan to ACS and obtain their approval Obtain funding Identify pilot
Peri-Natal Decision Support	Develop Roadmap Obtain funding Gain commitment of ACOG Develop specification
Care Coordination	Refine existing use case Get all the documents together and review Look at FHIR and determine gaps Secure funding Create project governance structure Develop a project plan Document workflow Develop glossary Leverage FHIM and other VA data models

Item	Start Date	End Date	Lead	Status
Action Items
Update technical content for FHIR DSTU 2	05/05/15		Rick Freeman	When server is available
Reserve Booth Space for HIMSS 2016	04/28/15
Document HIMSS 2015 Lessons Learned	04/28/15		Rick Freeman
Develop HSPC value description for Mayo	04/28/15		Stan Huff
Develop agenda for June meeting	04/28/15		Craig Parker	In process
Register an HSPC price list on the GSA schedule	03/03/15		Oscar Diaz
Discuss with Cerner the "write" pathway for the APIs	03/03/15		Stan Huff Craig Parker
Send out HSPC wide message soliciting members to join committees	02/17/15		Craig Parker
Setup a meeting to discuss the Tier 2 messaging.	02/17/15		Craig Parker
Reach out to Orion	01/27/15		Oscar Diaz
Contact Chris Ross at Mayo	01/20/15		Stan Huff
Contact Allscripts	01/20/15		Oscar Diaz
Contact Alastair at Gesinger	01/20/15		Stan Huff
Develop a press releases on HSPC and the Argonauts and the HSPC organization an mission	12/09/14		Oscar Diaz	Pend till there is fuller membershipt
Determine points of coordination including the development of leaf level models	12/09/14		Stan Huff
Obtain use case documentation from LSU	11/25/14		Oscar Diaz
Schedule a call to finalize membership agreement	11/25/14		Stan Huff
Provide Stan with contact information for participants in call to finalize membership agreement	11/25/14		Oscar Diaz
Provide a copy of the membership agreement to Rick	11/25/14		Stan Huff
Post membership agreement when it is final	11/25/14		Rick Freeman
Get an article in Health Data Management to promote membership.	11/11/14		Rick Freeman
Set up membership committee calls	11/11/14		Craig Parker
Develop membership marketing materials to solicit new members	11/11/14		Membership Committee
Solicit Additional Benefactor Members	11/11/14		Oscar Diaz
Reach out to dbMotion re. membership	11/11/14		Oscar Diaz
Follow-up with VA, Intermountain, and Harris on payments	10/28/14		Oscar Diaz Stan Huff
Resolve issue of FHIR profile granularity	10/28/14		Stan Huff
Develop specification proposal with links to reference implementations	10/28/14		Rick Freeman
Approve the enhanced model content presentation tool	10/28/14
Contact Allscripts re. identifying a new representative	10/07/14		Oscar Diaz
Develop value proposition	10/07/14		Paul White	Ajay is working on a value proposition statement for review by Steering Committee Craig Parker is developing a presentation for Intermountain that could be used with other groups
Outreach to Kaiser	10/01/14		Stan Huff
Event Policies – Develop process and policies for attending events on behalf of HSPC	10/01/14
Define Plans for VA Project With LSU	09/23/14
Develop Orchestration Demonstration	09/23/14
Policy on Member Recruitment Bonus	09/23/14		Oscar Diaz
Evaluate JIRA for Managing the Project Plan	09/09/14		Rick Freeman
Enroll Members	10/14/14
Define Operating Processes	08/26/14		Craig Parker	Need to appoint Work Group and proposals on how they will work
Define Decision Rights and Processes	08/26/14		Oscar Diaz Mike Hederson Sue Jimenez Rick Freeman Tom Oniki
Business Arm Work Group	08/26/14		Oscar Diaz
External Communications Work Group	08/26/14		Eileen Rivera
Conduct survey on communications	08/26/14		Eileen Rivera	Survey fielded
Update Marketing Materials	08/26/14
Develop Budget for Website	09/23/14		Rick Freeman
Prepare Executive Overview of HSPC	08/26/14
Define Announcement Distribution Channels	08/26/14
Develop Marketing Campaign	08/26/14
Develop Press Releases	08/26/14			Draft developed by PR staff from Harris
Define Consistent Processes for Committees to Document Their Discussion and Actions	08/26/14			Need to recruit someone with experience with standards approval processes
Create a Project Plan and Road Map (release schedule) for the Technical Specification Development	08/26/14		Rick Freeman	Testing JIRA to maintain the plan
COMPLETED ITEMS
Send out "save the date" for next HSPC meeting	03/17/15	05/08/15	Craig Parker
Coordinate HSPC demo in Harris booth	03/31/15	04/13/15	Oscar/Eileen
HSPC cards with demo time and locations	03/31/15	04/13/15
Develop write-ups on each of the apps	03/31/15	04/13/15	Rick/Oscar
Post the HSPC schedule on an accessible location	03/17/15	04/13/15
Develop a one-pager on HSPC	03/17/15	04/13/15
Arrange HSPC dinner or reception	03/17/15	04/13/15
Develop a master list of demo locations and the demos that will be done at HIMSS	03/03/15	04/13/15	Craig Parker
Determine the signage that will be allowed in each booth	03/03/15	04/13/15	Craig Parker
Set up a call between Stan and Janet	03/03/15	04/13/15	Rick Freeman
Create a calendar of events at HIMSS	03/03/15	04/13/15	Craig Parker
Set up a meeting with Rick, Eileen, Oscar re. messaging.	03/03/15	04/13/15	Craig Parker
Reach out to Regenstrief to see if they can participate	03/03/15	04/13/15	Stan Huff
Work with Eileen on what is required for marketing at HIMSS	01/20/15	04/13/15	Rick Freeman
Send information on HIMSS presentation schedule to Rick Freeman	11/25/14	04/13/15	Stan Huff
Send preliminary budget to Stan	11/11/14	04/13/15	Oscar Diaz
Develop Draft Organization Structure	10/28/14	04/13/15	Oscar Diaz Craig Parker
Process for Signing Up Members at HIMSS	09/23/14	04/13/15
HIMSS Budget Development	09/23/14	04/13/15
HIMSS Have some applications in production use EASE from Mayo Meducation by Polyglot VisualDX Intermountain Bilirubin Multiple vendors Apps from multiple developers	08/26/14	04/13/15	Rick Freeman	Need to develop a theme Need to recruit participants
Notify HSPC group of incorporation	09/02/14	Complete	Stan Huff
Follow-up with Reggie re. getting access to the VA booth.	03/03/15	03/31/15	Rick Freeman
Follow-up with ONC re. Interoperabilty showcase	03/03/15	03/31/15
Contact the VA re. meeting facilities for HSPC May Meeting	03/24/15	03/31/15	Stan Huff
Finalize the list of initial committees	02/17/15	02/24/15	Oscar Diaz Craig Parker
Create google groups for each committee	02/17/15	02/24/15	Craig Parker
Determine Google Drive permissions	01/20/15	02/24/15
Set up sand box meeting	10/07/14	02/24/15	Rick Freeman
Set up HIMSS coordination meeting	10/07/14	02/24/15	Rick Freeman
Establish Sandbox Where & How? Set standards ASU Mayo, LSU What is in the sandbox? Identify the essential minimum set of capabilities Core services - patient identification, security, data access services Expansive dataset Access to profiles Sample apps Reference implementation Target EHRs? Certification level sandbox One or more app dev SDKs. Encourage hosted vendor implementations	08/26/14	02/24/15	Rick Freeman Robert Greenes Herb White Aziz Boxwala Scott Whyte Oscar Diaz Julio Facelli Ajay Asthana	Bob Greenes suggested that someone from the VA should participate in this group Rick Freeman will reach out to Darren Drew to identify a VA representatives

Outreach to Regenstrief	10/01/14	01/27/15	Stan Huff
Schedule a time to review the agenda and membership agreement and benefits.	01/20/15	01/27/15	Rick Freeman
Identify a set of committees that will be formed at the meeting.	01/20/15	01/27/15	Craig Parker Rick Freeman
Follow up with Oscar to get information on the organization structure.	01/20/15	01/27/15	Rick Freeman
Contact Oscar re. getting the committee structure approved.	01/20/15	01/27/15	Rick Freeman
Schedule call to finalize agenda and length of meeting	12/09/14	01/27/15	Craig Parker
Develop plan for MedInfo	12/09/14	01/20/15	Bob Greenes Stan Huff
Contact Cerner and Marc Overhage.	01/20/15	01/27/15	Stan Huff
Reach out to Bo Dagnall at HP	01/20/15	01/27/15	Craig Parker
Contact Oracle.	01/20/15	01/27/15	Stan Huff
Contact IBM	01/20/15	01/27/15	Oscar Diaz
Contact Kevin and Jamie at Kaiser	01/20/15	01/27/15	Stan Huff
Identify who will be attending MedInfo and could be part of a panel – Bob Greenes	12/09/14	01/20/15	Bob Greenes
Obtain Board Member signatures on Board Document	10/28/14	01/20/15	Oscar Diaz
HSPC Meeting When Where Host	08/26/14	01/06/15
Identify meeting location options in New Orleans	11/11/14	01/06/15	Wayne Wilbright Oscar Diaz
Finalize By Laws and Membership Agreement	09/12/14	12/31/14	Temporary Board
Draft an email re. the meeting and send to Stan and Oscar Rick and Craig for review. Rick or Craig will send	12/16/14	12/19/14	Virginia Riehl
Send out meeting announcement	12/09/14	12/19/14
Coordinate AMIA speakers	10/14/14	11/11/14	Bob Greenes
Determine if a meeting on the sandbox can be held at AMIA	10/14/14	11/11/14	Bob Greenes
Set up call to plan for next HSPC general meeting	10/07/14	11/11/14	Oscar Diaz
Finalize Membership Agreement	10/28/14	11/11/14	Oscar Diaz
Follow-up with Mike Garcia re. Board participation	10/28/14	11/11/14	Oscar Diaz
Prepare blog post on DC meeting	09/02/14	09/30/14	Stan Huff
Create Mailing List	09/02/14	09/30/14	Eileen Rivera	Email group created Will distribute email to request people to register for the list
Appoint Temporary Board	08/28/14	09/12/14	Stan Huff
Prepare Thoughts on DC Meeting	08/26/14	09/22/14	Eileen Rivera
Develop Newsletter	08/26/14	09/22/14	Eileen Rivera

Attendees

Name

Agenda

Item

Time

Lead

Notes

Item

Discussion

Follow-Up Notes

Action Items

Item

Start Date

End Date

Lead

Status

COMPLETED ITEMS

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