	Name
Attendees
Y	Ajay Asthana
	Matt Burton
	Janet Campbell Sean Moore
Y	Oscar Diaz
	Julio Cesar Farcelli
Y	Rick Freeman
Y	Robert Greenes
Y	Laura Heermann
Y	Stan Huff
Y	Tom Oniki
	Marc Overhage
Y	Craig Parker
Y	Chris Sadvary
Y	Davide Sottara
	Paul White
	Herb White
Y	Wayne Wilbright
Y	Virginia Riehl (support)

Item	Time	Lead
Agenda
Priority Item – Review Agenda and Meeting Schedule		Virginia Riehl
Priority Item – Follow Up from Scottsdale Meeting		Stan Huff/Oscar Diaz
Priority Item –Roadmap/Operational Plan		Oscar Diaz
Priority Item –VA Project		Oscar Diaz
Priority Item – Plans for Next Meeting		Stan Huff/Oscar Diaz
Priority Item –Mission Statement		Davide Sottara
Priority Item – Member Recruitment		Oscar Diaz/Stan Huff
Priority Item – Other Funding/Organization Relationship Activities		Oscar Diaz
Priority Item – Committee Development		Craig Parker/Oscar Diaz
Priority Item – Website		Craig Parker
Priority Item — Reference Implementation		Rick Freeman
Priority Item — Technical Roadmap		Davide Sottara
Priority Item – Press Releases and Communications		Oscar Diaz
Priority Item – Incorporation and Organization		Stan Huff/Oscar Diaz
Priority Item – Value Proposition		Ajay Asthana
2016 HIMSS Meeting		Rick Freeman
Communications and Marketing		Rick Freeman
Review Action Items		Virginia Riehl

Notes
Item	Discussion	Follow-Up Notes
Review Agenda and Meeting Schedule
Priority Item – Follow Up from Scottsdale Meeting Lessons learned Meeting summary		Oscar will be providing notes to Laura Laura will be preparing a meeting summary by 10/22
Priority Item – Roadmap/Operational Plan	Oscar – There was a discussion of the organizational plan at the Scottsdale meeting. There will be a follow-up meeting on this next week. This will be presented at the November Board meeting. Oscar – There will be a Steering Committee, but it will have a different structure. There will be an Advisory Committee reporting to the Board. This group will transition to the Advisory Committee that will meet monthly. Craig will be scheduling the Advisory Committee calls.	Oscar Diaz Organization and Governance VA Challenge grant VA Care Coordination Use Case Scope and Requirements Perioperative Use Case Scope and Requirements Reference Architecture VA SOA Suite Open Source Implementation and Support Reconcile to Use Cases Platform as a Service Implementation HSPCs Role in Managing the platform Support of Appstore
Priority Item – Committee Development Technical Steering Committee Terminology and Modeling Platform/Architecture Testing and Certifications Cross Use Case Peri-Operative Use Case Peri-Natal Decision Support Use Cae Care Coordination Use Case	See Roadmap topic.	Outreach on peri-operative use case Set up a meeting with Oscar, Laura, Davide, and Craig to discuss use cases Revamp Committee structure – Oscar ACOG use case – Oscar Collaboration Platform Board Appointment of TSC
Priority Item – Plans for Next Meeting Dates Location Goals	Oscar – Chris will be reporting to Laura. Chris – Dates 20, 21, 22. At Louisiana Health Center. No hotel block. This date is close to Mardi Gras, so should schedule hotel space early. Oscar – Hotels in the warehouse district are reasonable.	Chris Sadvary Chris will send out a "save the date" Laura – Will work on a meeting schedule for the entire year along with the goals over the meetings.
Priority Item – VA Project	Oscar – Need to develop a business case. Rick and Oscar are developing and submitting to the VA. Oscar – A call is being scheduled on the challenge grant. Oscar – LSU will provide some resources to elaborate the care plan plans. Peter Haug has a staff person to assist. Rick can also assist. The submission date is in November. Ajay – Can provide input to the business plan from the work he has done.	Develop Business Case – Oscar Develop grant proposal for care coordination – Oscar VA Challenge Grant Status – Bob Greenes Schedule a call with Laura and Jonathan – Oscar Discussion with Aaron Drew re. bringing open source framework to HSPC – Oscar VA security issue resolution – Oscar Obtain use case documentation from LSU – Oscar Diaz VA stakeholder involvement in developing use cases Oscar Coordination with other groups within VA – Oscar Register a HSPC price list on the GSA schedule – Oscar
Priority Item – Member Recruitment	Chris - Anticipate check this week. Veratics will be joining at a level between individual and organizational. Fees will increase in 2016. Oscar – Will be proposing a new membership fee structure to the Board. Earlier members will be grandfathered in.	Membership drive – Oscar/Chris Outcomes of Oscar/Chris meeting Consider membership category for university deparments Partner Candidates MedRad ACS – meeting requested Care Data Systems – associate membership HepFund UPMC – follow-up to meeting CHIME Cognitive Medical Oakwood Vanderbilt Cerner Regenstrief – Payment status Athena Health Mayo – status of scheduling a meeting Follow-up with Chris Ross – Stan – note sent week of 06/01 Develop HSPC Value Description for Mayo Follow-up with Mayo contact – Craig Parker TELUS Ontario Ministry of Health dbMotion Orion Geisinger Kaiser Allscripts VA – Payment anticipated in September Harris – Payment status Develop membership marketing materials to solicit new members – Membership Committee Group membership for departments within universities – suggested by Bob Greenes Solicit Additional Benefactor Members – Oscar
Priority Item – Other Funding/Organization Relationship Activities ACOG ACS C4MI SMART Arizona Grants Argonauts HL7 Sequoia (Healtheway/Carequality) Commonwell OMG CHIME	Oscar – Met with Todd Cooper to develop proposal to C4MI. There is good alignment with C4MI. This will facilitate work on shared initiatives. Stan – Has a call with Jitin Asnaani who is the Director of CommonWell. Their work is complementary to HSPC. Oscar – Will be working on a White Paper with Keith to review with Mayo management. Bob – Have had calls about VA engagement with Mayo. Oscar – Would like to formalize relationship with HL7	C4MI Proposal/Assistance Status Meet with Mayo – Oscar Set up call on Challenge Grant – Davide ASU staffing to support HSPC – Bob Schedule meeting with ACS – Oscar Reach out to get ACOG use case – Laura Determine ACOG funding. Meet with David Hoite – Oscar Develop agreement and project plan with SMART – Craig Develop grant proposal for Arizona – Oscar Joint demos with HSPC and Argonauts at HIMSS - Stan Follow-up with Marc Overhage – Stan Sequoia/Healtheway – support for DURSAs ACS – Meeting sponsorship
Priority Item – Website	Chris – Interviews with Craig, Stan, and Laura are completed. Amendola is developing content. Stan - Having a second interview today. Chris – All interviews are complete. Will be working with Craig on branding and logo.	Chris/Oscar Contract with Amendola – Chris Sadvary Status of interviews Develop website requirements New presence by mid-September Determine consistent tooling for minutes and other content
Priority Item — Reference Implementation	Rick – Working on finalizing features to align with SMART on FHIR – patient specific context and application context. Have updated subscription capabilities. Continue to work with SMART on FHIR. Oscar – Have an ER app that has been implemented at Intermountain.	Rick Freeman Weekly update – Rick/Davide CBSS meeting and coordination HL7 CDS Work Group coordination
Priority Item — Technical Roadmap	Davide – Had a follow-up with Craig, Rick , and Scott. Also had follow-ups at HL7. Will be developing plan for Billirubin CDS. Reviewing the VA architecture. Will be talking with Marc Overhage re. Siemens stack. Oscar – We will need the reference architecture for the VA work. Would be good to understand the Siemens plan. Stan – Mark Overhage will be in Salt Lake for meetings late in October. Oscar – Will be leasing the software for the cloud deployment. This will simplify transitions to other platforms.	Davide Sottara
Priority Item — Press Releases and Communications	Chris – Waiting on final approval of press release. It will announce new members, provide highlights of September meeting, and announce Janauary meeting.	Chris Sadvary Intermountain press release – Oscar Prepare notes summarizing the meeting in August – Rick Freeman Prepare press release summarizing meeting – Chris Sadvary Send out bi-weekly newsletter – Chris Sadvary Develop press release with Scottsdale Institute – Chris Find resources to support press release Intermountain – Stan Develop a press release on HSPC and the Argonauts and the HSPC organization and mission – Oscar Diaz Develop press release on VA project Get an article in Health Data Management to promote membership.
Priority Item – Incorporation and Organization	Oscar – Will be preparing a financial statement for the 501C3 submission. Stan – HSPC's original attorney changed firms so IRS application has to transition to new firm. IRS has streamlined their processes and approvals are made in 2 - 3 months.	Stan Huff/Oscar Diaz Resigning of Bylaws Board Evolution Administrative support Send preliminary budget to Stan – Oscar Provide Stan with contact information for participants in call to finalize membership agreement – Oscar Provide a copy of the membership agreement to Rick – Stan Stan will follow-up to see if the membership agreement can incorporate the click-thru license. Post membership agreement when it is final – Rick Freeman Schedule a board meeting – Oscar
Priority Item – Value Proposition	Ajay – No update.	Ajay Asthana Conduct interview with Oscar Call to discuss value proposition – Ajay/Marc
2016 HIMSS Meeting	Rick – Technical work is progressing. Have three apps on top of Bilirubin. Do not have commitments on subscription demos. Cerner is tentatively committed to "write". Laura and Chris will be working on branding.	Rick Freeman Document HIMSS 2015 lessons learned Talk with Grahame re. HSPC description Discuss FHIR alignment – Rick/Marc
Communications and Marketing		Chris Sadvary Meeting with ONC Meeting with CMS Update marketing materials Develop white paper Prepare executive overview of HSPC Define announcement distribution channels Develop marketing campaign
Review Action Items		Virginia Riehl

Notes

Item

Discussion

Follow-Up Notes

Review Agenda and Meeting Schedule

Priority Item – Follow Up from Scottsdale Meeting

Lessons learned

Meeting summary

Oscar will be providing notes to Laura

Laura will be preparing a meeting summary by 10/22

Priority Item – Roadmap/Operational Plan

Oscar – There was a discussion of the organizational plan at the Scottsdale meeting. There will be a follow-up meeting on this next week. This will be presented at the November Board meeting.

Oscar – There will be a Steering Committee, but it will have a different structure. There will be an Advisory Committee reporting to the Board. This group will transition to the Advisory Committee that will meet monthly. Craig will be scheduling the Advisory Committee calls.

Oscar Diaz

Organization and Governance

VA Challenge grant

VA Care Coordination Use Case Scope and Requirements

Perioperative Use Case Scope and Requirements

Reference Architecture

VA SOA Suite

Open Source Implementation and Support

Reconcile to Use Cases

Platform as a Service Implementation

HSPCs Role in

Managing the platform
Support of Appstore

Priority Item – Committee Development

Technical Steering Committee
Terminology and Modeling
Platform/Architecture
Testing and Certifications
Cross Use Case
Peri-Operative Use Case
Peri-Natal Decision Support Use Cae
Care Coordination Use Case

See Roadmap topic.

Outreach on peri-operative use case

Set up a meeting with Oscar, Laura, Davide, and Craig to discuss use cases

Revamp Committee structure – Oscar

ACOG use case – Oscar

Collaboration Platform

Board Appointment of TSC

Priority Item – Plans for Next Meeting

Dates

Location

Goals

Oscar – Chris will be reporting to Laura.

Chris – Dates 20, 21, 22. At Louisiana Health Center. No hotel block. This date is close to Mardi Gras, so should schedule hotel space early.

Oscar – Hotels in the warehouse district are reasonable.

Chris Sadvary

Chris will send out a "save the date"

Laura – Will work on a meeting schedule for the entire year along with the goals over the meetings.

Priority Item – VA Project

Oscar – Need to develop a business case. Rick and Oscar are developing and submitting to the VA.

Oscar – A call is being scheduled on the challenge grant.

Oscar – LSU will provide some resources to elaborate the care plan plans. Peter Haug has a staff person to assist. Rick can also assist. The submission date is in November.

Ajay – Can provide input to the business plan from the work he has done.

Develop Business Case – Oscar

Develop grant proposal for care coordination – Oscar

VA Challenge Grant Status – Bob Greenes

Schedule a call with Laura and Jonathan – Oscar

Discussion with Aaron Drew re. bringing open source framework to HSPC – Oscar

VA security issue resolution – Oscar

Obtain use case documentation from LSU – Oscar Diaz

VA stakeholder involvement in developing use cases Oscar

Coordination with other groups within VA – Oscar

Priority Item – Member Recruitment

Chris - Anticipate check this week. Veratics will be joining at a level between individual and organizational. Fees will increase in 2016.

Oscar – Will be proposing a new membership fee structure to the Board. Earlier members will be grandfathered in.

Membership drive – Oscar/Chris

Outcomes of Oscar/Chris meeting

Consider membership category for university deparments

Partner Candidates

MedRad
ACS – meeting requested
Care Data Systems – associate membership
HepFund
UPMC – follow-up to meeting
CHIME
Cognitive Medical
Oakwood
Vanderbilt
Cerner
Regenstrief – Payment status
Athena Health
Mayo – status of scheduling a meeting
- Follow-up with Chris Ross – Stan – note sent week of 06/01
- Develop HSPC Value Description for Mayo
- Follow-up with Mayo contact – Craig Parker
TELUS
Ontario Ministry of Health
dbMotion
Orion
Geisinger
Kaiser
Allscripts
VA – Payment anticipated in September
Harris – Payment status

Develop membership marketing materials to solicit new members – Membership Committee

Group membership for departments within universities – suggested by Bob Greenes

Solicit Additional Benefactor Members – Oscar

Priority Item – Other Funding/Organization Relationship Activities

ACOG
ACS
C4MI
SMART
Arizona Grants
Argonauts
HL7
Sequoia (Healtheway/Carequality)
Commonwell
OMG
CHIME

Oscar – Met with Todd Cooper to develop proposal to C4MI. There is good alignment with C4MI. This will facilitate work on shared initiatives.

Stan – Has a call with Jitin Asnaani who is the Director of CommonWell. Their work is complementary to HSPC.

Oscar – Will be working on a White Paper with Keith to review with Mayo management.

Bob – Have had calls about VA engagement with Mayo.

Oscar – Would like to formalize relationship with HL7

C4MI Proposal/Assistance Status

Meet with Mayo – Oscar

Set up call on Challenge Grant – Davide

ASU staffing to support HSPC – Bob

Schedule meeting with ACS – Oscar

Reach out to get ACOG use case – Laura

Determine ACOG funding. Meet with David Hoite – Oscar

Develop agreement and project plan with SMART – Craig

Develop grant proposal for Arizona – Oscar

Joint demos with HSPC and Argonauts at HIMSS - Stan

Follow-up with Marc Overhage – Stan

Sequoia/Healtheway – support for DURSAs

ACS – Meeting sponsorship

Priority Item – Website

Chris – Interviews with Craig, Stan, and Laura are completed. Amendola is developing content.

Stan - Having a second interview today.

Chris – All interviews are complete. Will be working with Craig on branding and logo.

Chris/Oscar

Contract with Amendola – Chris Sadvary

Status of interviews
Develop website requirements
New presence by mid-September
Determine consistent tooling for minutes and other content

Priority Item — Reference Implementation

Rick – Working on finalizing features to align with SMART on FHIR – patient specific context and application context. Have updated subscription capabilities. Continue to work with SMART on FHIR.

Oscar – Have an ER app that has been implemented at Intermountain.

Rick Freeman

Weekly update – Rick/Davide
CBSS meeting and coordination
HL7 CDS Work Group coordination

Priority Item — Technical Roadmap

Davide – Had a follow-up with Craig, Rick , and Scott. Also had follow-ups at HL7. Will be developing plan for Billirubin CDS. Reviewing the VA architecture. Will be talking with Marc Overhage re. Siemens stack.

Oscar – We will need the reference architecture for the VA work. Would be good to understand the Siemens plan.

Stan – Mark Overhage will be in Salt Lake for meetings late in October.

Oscar – Will be leasing the software for the cloud deployment. This will simplify transitions to other platforms.

Davide Sottara

Priority Item — Press Releases and Communications

Chris – Waiting on final approval of press release. It will announce new members, provide highlights of September meeting, and announce Janauary meeting.

Chris Sadvary

Intermountain press release – Oscar

Prepare notes summarizing the meeting in August – Rick Freeman

Prepare press release summarizing meeting – Chris Sadvary

Send out bi-weekly newsletter – Chris Sadvary

Develop press release with Scottsdale Institute – Chris

Find resources to support press release

Intermountain – Stan

Develop a press release on HSPC and the Argonauts and the HSPC organization and mission – Oscar Diaz

Develop press release on VA project

Get an article in Health Data Management to promote membership.

Priority Item – Incorporation and Organization

Oscar – Will be preparing a financial statement for the 501C3 submission.

Stan – HSPC's original attorney changed firms so IRS application has to transition to new firm. IRS has streamlined their processes and approvals are made in 2 - 3 months.

Stan Huff/Oscar Diaz

Resigning of Bylaws

Board Evolution

Administrative support

Send preliminary budget to Stan – Oscar

Provide Stan with contact information for participants in call to finalize membership agreement – Oscar

Provide a copy of the membership agreement to Rick – Stan

Stan will follow-up to see if the membership agreement can incorporate the click-thru license.

Post membership agreement when it is final – Rick Freeman

Schedule a board meeting – Oscar

Priority Item – Value Proposition

Ajay – No update.

Ajay Asthana

Conduct interview with Oscar

Call to discuss value proposition – Ajay/Marc

2016 HIMSS Meeting

Rick – Technical work is progressing. Have three apps on top of Bilirubin. Do not have commitments on subscription demos. Cerner is tentatively committed to "write".

Laura and Chris will be working on branding.

Rick Freeman

Document HIMSS 2015 lessons learned

Talk with Grahame re. HSPC description

Discuss FHIR alignment – Rick/Marc

Communications and Marketing

Chris Sadvary

Meeting with ONC

Meeting with CMS

Update marketing materials

Develop white paper

Prepare executive overview of HSPC

Define announcement distribution channels

Develop marketing campaign

Review Action Items

Virginia Riehl

Area	Milestones
Technical SC	Technical Roadmap Reference model – 1st pass Integrate existing pieces
Terminology and Modeling	Advance the number of HSPC approved FHIR profiles on HL7 FHIR Website Meeting in August with FHIR Workplan for collaboration with VA and FHIM Define what HSPC approved profile means Roadmap for modeling and terminology – connected to use cases Tooling to detect differences between profiles Prioritized pre-coordination reshaping rules Plan for developing the capability to translate ADL models to AML models and possibly examples Revisit the strategy of HSPC profiles with SMART applications (in conjunction with HIMSS demo) Translation library/repository that is exchangeable and sharable – instances across models and from ADL to AML
Platform/Architecture	Platform architecture – harmonize to needs and business use case Strawman (concrete) view of the platform and architecture. With use cases as a starting point. Draft reference architecture. Proposed standards Proposals for use of existing architectures Framework for deciding how far up the stack the platform goes
Testing and Certification	Define the TDD approach (include negative tests) Implement in use cases Define certification approach
Cross Use Case	Identify common requirements to inform architecture
Perioperative Use Case	Develop roadmap Create a brief or business plan to ACS and obtain their approval Obtain funding Identify pilot
Peri-Natal Decision Support	Develop Roadmap Obtain funding Gain commitment of ACOG Develop specification
Care Coordination	Refine existing use case Get all the documents together and review Look at FHIR and determine gaps Secure funding Create project governance structure Develop a project plan Document workflow Develop glossary Leverage FHIM and other VA data models

Attendees

Name

Agenda

Item

Time

Lead

Notes

Item

Discussion

Follow-Up Notes

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