2014-09-23 Steering Committee Meeting Notes

  Attendees 

Ajay Asthana

Janet Campbell

 Epic

John Couk

 Y

Oscar Diaz

 Harris

Julio Cesar Farcelli

 University of Utah

 Y

Rick Freeman

 iSalus Consulting

Mike Garcia

 Louisiana State University

Robert Greenes

 Arizona State University

 E

Stan Huff

 Intermountain

David Kreda

Skip Mc Gaugney

 Open Health Tools

 Y

Tom Oniki

 Intermountain

Marc Overhage

 Siemans

Craig Parker

 Intermountain

 Vassil Peytchev

 Epic

Jeff Rogers

 IBM

Surj Ramlogan

 Allscripts

Scot Post van der Burg

 Y

Paul White

 Muir Equity

 Y

Herb White

 Infocare Health

 Y

Wayne Wilbright

 Louisiana State University

 Virginia Riehl (support)

 Independent Consultant

    Agenda

Review Agenda

 Virginia Riehl

Identify agenda changes

Incorporation Status

Stan Huff

Confirm that notice has gone to members

 Board of Directors Meeting

Oscar Diaz 

Operations Work Group

Craig Parker

Review proposal on the Work Groups and how they will work

Business Arm Work Group

Oscar Diaz

Update

Project Plan

Rick Freeman

Update

Review JIRA example

Sandbox

Rick Freeman

Update

Communications and Marketing

·        Member survey re. communication methods -- Eileen

·        Prepare blog post on DC meeting – Stan

·        Prepare thoughts on DC meeting, attendees, and links to education – Chuck, Eileen, Rick

·        Update marketing materials

·        Prepare executive overview of HSPC

·        Develop newsletter

·        Define announcement distribution channels

·        Develop marketing campaign

·        Develop press releases

  Define consistent process for committees to document their discussions and actions 

Decision rights and processes

Oscar Diaz

Update

Engagement of someone with knowledge of standards approval processes

HIMSS Meeting

Rick Freeman

 Update  

Status of VA representation

Value proposition from Ajay

Identification of participants

 Themes

AMIA Meeting

Stan Huff

Confirm plans and determine next steps

HSPC Meeting Plans

Confirm plans and determine next steps

Review Action Items

Confirm accuracy and update status

   Notes

Review Agenda

Incorporation Status

 Ask at next meeting

Stan will send out notice to the email list 

 Board of Directors

 First Board meeting was held.  An interim Board was elected.  The inerim Board can sit for 90 days with a possible extension

Stan is chair and CEO and CFO

Oscar Diaz – Secretary

Wayne, Agarwahl – members at large

Will create the By Laws, membership agreement and overall structure of HSPC

Action Items

Retention of documents

Whistleblower policy

Set up account with Bank

Financial protection submitted re. tax exemption

Membership Dues Fees – If dues revenues are not sufficient will need to accelerate grant writing.  Membership is expected to provide the majority or revenues.  Looking at grant submission to State of Arizona and the Greater Phoenix Economic Council

Getting Board insurance

Awaiting response from Mike Garcia re. joining. 

Minutes have been distributed and will be published.

 Wayne will reach out to Mike Garcia

 VA

The VA will be the first benefactor member.  Funds should be received in the next week.  Intermountain will be joining.  Will be consolidating benefactor members.

VA is looking for a collaborative endeavor that would be funded and platform as a service endeavor

VA wants to have a project with LSU to implement a demonstration project.

Great support from the VA.  

Operations Work Group

 Have not yet met.

Oscar will coordinate with Craig.  Will set a meeting this week.

Develop proposal for how the groups will operate.   

Craig and Oscar will set up meeting

Business Arm Work Group

 Oscar has started to work on the operating plan and P&L for IRS submission.  Would like to follow the HL7 fee structure.

Craig will set up meeting with Oscar

Virginia will send HL7 membership fee structure to Oscar.

 Health IT Week

Did a demo of HSPC to several members of Congress.  Showed the Bilirubin and growth chart.  The demo was well received.  HSPC already had some visibility with the attendees.

Will need to continue to rely on support from member organizations to send representatives to meeting until HSPC has additional funding. 

Karen de Salvo came by and looked at demo and was favorably impressed.

Take away – Want to continue to do these types of events to promote HSPC. 

Develop a process and policies around attending events for HSPC and for member recruitment "bonus"

Project Plan

Have set up on JIRA.   

Sandbox

Had a meeting on the sandbox and made some key decisions.

Meeting about requirements of existing sandbox

Meeting on Friday for planning

Communications and Marketing

 Sent out the newsletter.  Recapped meeting in DC and included links to Confluence,  Also provided instructions on how to join confluence.

Sent out a survey.  Have not had a large response.

Added people to distribution list from Health IT week.  Interest in building applications on top of HSPC.  MedRed expressed interest in building applications. 

Talked to Alexander Lippitt, Director of Standards and Interoperability group from HIMSS.  Will be talking about how to align efforts and how HIMSS can promote HSPC.

Having meetings with ONC and CMS. 

Meeting with David McCallie and Marc Overhage

 Had follow-on discussion from meeting in DC.  Wanted to address concerns that Marc and David expressed.  They want HSPC to be a standards effort for developing profiles on FHIR.  This will definitely be a major focus.  Discussed that there were members that were interested in the orchestration framework and the data virtualization layer.  The objective is to build applications that could be plug and play.  Marc was concerned that HSPC had changed direction.  Need to continue discussions and assure vendors that not everyone will need to adopt all standards.

We decided at the sand box WG meeting that both models will be followed – application only, orchestrated application with an ESB. 

There is a lot of excitement and traction around the FHIR-based profiling and SMART.  Have been able to show tangible results.  This has been easy to do because HSPC has been adopting FHIR.  If we are going to also address the orchestration approach, we need to have demos of this approach to validate the feasibility and value.  Need to make it clear and straightforward.  Need to have a planned effort to develop an orchestration demo. 

As we work through the sand box deployment should be able to demonstrate the orchestration approach.  Need to define the reference architecture.  This should not diminish the work and value of the FHIR-based profiles

HIMSS Meeting

Datuit is interested in doing a demonstration.

Need to develop a budget for HIMSS

Perhaps could demonstrate in multiple booths.  This shows that this works across implementations. 

Would like to be able to sign up members at HIMSS. 

Virginia will pass Datuit contact information to Rick Freeman

Rick and Oscar will develop a budget for HIMSS

AMIA Meeting

HSPC Meeting Plans

 No news. Board should weigh in on the plans for the next meeting.  Could do in conjunction with other meetings.  Could add on to HL7 WG meeting in San Antonio.

May want to have a meeting in time to prepare for HIMSS. 

 Target decision by October 1

Review Action Items

 Action Items    

 Evaluate JIRA for Managing the Project Plan

09/09/14 

Rick Freeman 

 Notify HSPC group of incorporation

09/02/14 

Stan Huff 

 Appoint Temporary Board

08/26/14 

09/12/14 

Stan Huff 

Finalize By Laws and Membership Agreement

09/12/14

Temporary Board

Enroll Members

Define Operating Processes

08/26/14

Craig Parker

Need to appoint Work Group and proposals on how they will work

Define Decision Rights and Processes

08/26/14

Oscar Diaz

Mike Hederson

Sue Jimenez

Rick Freeman

Tom Oniki

Business Arm Work Group

08/26/14

Oscar Diaz

External Communications Work Group

08/26/14

Eileen Rivera

Prepare blog post on DC meeting

09/02/14

Stan Huff

Prepare thought on DC meeting, attendees, and links to education

08/26/14

 09/22/14

Chuck

Eileen Rivera

Rick Freeman

Conduct survey on communications

08/26/14

Eileen Rivera

Survey fielded

Create Mailing List

09/02/14

Eileen Rivera

Email group created