2015-01-13 Steering Committee Meeting Notes
Attendees | ||
Name | Organization | |
|---|---|---|
| Y | Ajay Asthana | |
| Janet Campbell | Epic | |
| John Couk | LSU | |
| N | Oscar Diaz | HSPC |
| Julio Cesar Farcelli | University of Utah | |
| Y | Rick Freeman | iSalus Consulting |
| Mike Garcia | Louisiana State University | |
| N | Robert Greenes | Arizona State University |
| Y | Stan Huff | Intermountain |
| David Kreda | ||
| Skip Mc Gaugney | Open Health Tools | |
| Y | Tom Oniki | Intermountain |
| Marc Overhage | Siemens | |
| Y | Craig Parker | Intermountain |
| Vassil Peytchev | Epic | |
| Jeff Rogers | IBM | |
| Surj Ramlogan | Allscripts | |
| Scot Post van der Burg | iSalus Consulting | |
| Paul White | Muir Equity | |
| Herb White | Infocare Health | |
| Y | Wayne Wilbright | Louisiana State University |
| Y | Virginia Riehl (support) | Independent Consultant |
Agenda | |||
Item | Time | Lead | Action |
|---|---|---|---|
| Review Agenda and January Meeting Schedule | Virginia Riehl | Identify agenda changes Reminder re. Doodle Poll for next week's call | |
| Priority Item – HSPC Meeting Plans | Stan Huff | Get an article in Health Data Management to promote membership. Rick will reach out to Eileen. Set up membership committee calls – Craig Identify meeting location options in New Orleans – Wayne/Oscar Agenda
Schedule call to finalize agenda and length of meeting – Craig Wayne will get logistics package from the Health Sciences Center. This will be sent out to HSPC mail list. Wayne will arrange catering and coordinate through Oscar. Virginia will draft an invitation and sent to Oscar, Rick, Stan, and Craig to review. Rick will send to the HSPC mail list. Rick/Oscar/Stan will review the draft agenda. Rick will provide Virginia with the link to the agenda. Wayne will provide Virginia with the contact information for Heidi and the logistics information. Stan/Rick will review the process for establishing committees during the meeting. Will need to finalize the organization structure and ask people to indicate the committees they want to participate in. | |
| Priority Item – HIMSS Meeting | Rick Freeman | Rick Freeman Status of VA representation Identification of participants Themes and stories definitions Demo application definitions Rick and Oscar will develop a budget for HIMSS Process for signing up members at HIMSS Stan will send info on his presentation schedule to Rick HSPC HIMSS 2015 Planning Notes Need to determine if there will be an HSPC booth or be sponsored by other booths. Oscar will reach out to Eileen to find out about the options for getting speaking slots at HIMSS | |
Priority Item – Get technical content on website or other accessible location
| Stan Huff | Stan Huff Develop specification proposal with links to reference implementations – Rick Freeman Resolve the issue of granularity Approve the enhanced model content presentation tool Recruitment of contributors – LSU, Intermountain, Cerner, LSU Plan for sandbox deployment Develop requirements Support for orchestration Reference architecture definition There are three elements
Progress is being made on the sandbox. It should be ready by 12/31. Work is being done on the business processes and service definitions for tier 2. Need to determine with Stan what should be added that is not already there. | |
| Priority Item – VA | Oscar Diaz | Oscar Diaz Pilot funding proposal status Obtain use case documentation from LSU – Oscar Diaz Coordination with other groups within VA | |
| Priority Item – HL7 Argonaut Project | Stan Huff | Stan Huff Determine points of coordination including the development of leaf level models – Stan Huff | |
| Priority Item – Press Releases | Oscar Diaz | Oscar Diaz Develop a press releases on HSPC and the Argonauts and the HSPC organization an mission – Oscar Diaz Develop press release on VA project Develop press release on Argonaut project | |
| Priority Item – Incorporation and Organization | Stan Huff | Stan Huff
Follow-up with VA, Intermountain, Regenstreif, and Harris on payments – Stan, Oscar Develop Draft Organization Structure – Oscar/Craig Obtain Board Member Signatures on Board Document – Oscar Develop membership marketing materials to solicit new members – Membership Committee Solicit Additional Benefactor Members – Oscar Send preliminary budget to Stan – Oscar Reach out to dbMotion re. membership – Oscar Schedule a call to finalize membership agreement – Stan Provide Stan with contact information for participants in call to finalize membership agreement – Oscar Provide a copy of the membership agreement to Rick – Stan Stan will follow-up to see if the membership agreement can incorporate the click-thru license. Stan will provide a copy of the signed incorporation papers to Oscar. Post membership agreement when it is final – Rick Freeman
| |
| Priority Item – MedInfo | Bob Greenes | Bob and Stan will begin planning for MedInfo Identify who will be attending MedInfo and could be part of a panel. Due date 01/15 – Bob Greenes Stan will reach out to Mark Overhage and David McCallie | |
| Outreach | Stan Huff | Reach out to Allscripts – Jeff Franks Kaiser/Mayo outreach – Stan Huff/Oscar Diaz | |
| Operations Work Group | Craig Parker | Craig Parker Launch in January | |
| Project Plan | Rick Freeman | Rick Freeman – Update | |
| Hosted Vendor Implementations | Ajay Asthana | Ajay Asthana Outcome of Ajay and Paul meeting Documentation of process for posting to the repository | |
| Communications and Marketing | Rick Freeman | Rick Freeman Survey Responses HIMSS promotion discussions with Alex Lippitt Meeting with ONC Meeting with CMS Update marketing materials Develop white paper Develop budget for website Prepare executive overview of HSPC Define announcement distribution channels Develop marketing campaign Develop press releases | |
| Decision rights and processes | Craig Parker, Tom Oniki, & Rick Freeman | Update Engagement of someone with knowledge of standards approval processes Review with Oscar | |
| Review Action Items | Virginia Riehl | Confirm accuracy and update status | |
Notes | |||
Item | Discussion | Decision/Action | |
|---|---|---|---|
| Review Agenda and Meeting Schedule | January Meeting Schedule Respond to Doodle Poll | ||
Priority Item – General HSPC Meeting Plans | Registration Vendor registrations are low. We need to call and remind and encourage people. Stan will contact Cerner and Marc Overhage. Janet Campbell is registered. Oscar will contact Allscripts Craig Parker will reach out to Bo Dagnall at HP Stan will contact Oracle. They plan to join. Oscar will contact IBM There will likely be more VA registrations Stan has reached out to Regenstrief Stan will contact Chris Ross at Mayo Stan will contact Kevin and Jamie at Kaiser Stan will contact Alastair at Geisinger Agenda Rick is adjusting based on availability of attendees Some agenda items assume that some things will be ready in time for the meeting, e.g., the membership agreement. There is a final membership agreement. It is valid and people can execute this. Need to have a version that could be used on line for membership. Rick will schedule a time to review the agenda and membership agreement and benefits. Committee Structure There is an agenda item on Friday for organizing the committees. Craig and Rick will work together to identify a set of committees that will be formed at the meeting. Organization Structure Discussed at the last Board meeting and reached agreement. Rick will follow up with Oscar to get information on the organization structure. The Board still needs to determine its committee structure. Rick will contact Oscar re. getting the committee structure approved. Website Rick has been working on the website. It will be a challenge to have the website live by the time of the meeting. Will shoot to have the home page with the mission and contact information.
| Stan Huff Get an article in Health Data Management to promote membership. Rick will reach out to Eileen. Set up membership committee calls – Craig Agenda
Schedule call to finalize agenda and length of meeting – Craig
Rick/Oscar/Stan will review the draft agenda.
Stan/Rick will review the process for establishing committees during the meeting. Will need to finalize the organization structure and ask people to indicate the committees they want to participate in. Stan will contact Cerner and Marc Overhage. Oscar will contact Allscripts Craig Parker will reach out to Bo Dagnall at HP Stan will contact Oracle. They plan to join. Oscar will contact IBM Stan will contact Chris Ross at Mayo Stan will contact Kevin and Jamie at Kaiser Stan will contact Alastair at Gesinger Rick will schedule a time to review the agenda and membership agreement and benefits. Craig and Rick will work together to identify a set of committees that will be formed at the meeting. Rick will follow up with Oscar to get information on the organization structure. Rick will contact Oscar re. getting the committee structure approved. | |
| Priority Item –HIMSS Meeting | Looking at tier one and tier two. Based on discussions at the VA, it will not be possible for them to have a demo in time for HIMSS. Wanted to be able to show the diabetes care pathway. Wanted to be able to show referral process between the VA and LSU Health. It will take two months to get the project ramped up. Tier 1 aligns with SMART on FHIR. Have established a recurring meeting with the key stakeholders. Have created a document describing the applications that they would like to demonstrate and the participants in each one. This will be the basis for determining what can be demonstrated at HIMSS. Will be bringing in developers. Need to spend more time on the marketing aspects of HIMSS. Need to develop talking points about HSPC and how it is different than other initiatives. Rick will work with Eileen on what is required for marketing. This may require some funding. Need to draft a specific mission and vision and have it approved by the Board. Plan is to have demos in member booths, e.g., Intermountain.
| Rick Freeman
Identification of participants Themes and stories definitions Demo application definitions Rick and Oscar will develop a budget for HIMSS Process for signing up members at HIMSS Stan will send info on his presentation schedule to Rick HSPC HIMSS 2015 Planning Notes Need to determine if there will be an HSPC booth or be sponsored by other booths. Oscar will reach out to Eileen to find out about the options for getting speaking slots at HIMSS Rick will work with Eileen on what is required for marketing. | |
Priority Item – Get technical content on website or other accessible location
| Good an consistent progress has been made on the sand box. ASU and Advisory Board have been creating applications against the sand box. New features are being added on a weekly basis. There will be a full day session on the sand box at the New Orleans meeting. | Stan Huff Develop specification proposal with links to reference implementations – Rick Freeman Resolve the issue of granularity Approve the enhanced model content presentation tool Recruitment of contributors – LSU, Intermountain, Cerner, LSU Plan for sandbox deployment Develop requirements Support for orchestration Reference architecture definition There are three elements
Work is being done on the business processes and service definitions for tier 2. Need to determine with Stan what should be added that is not already there. | |
| Priority Item – VA | Rick and Oscar have been working with the VA to get the payment mechanisms in place. Will be a 60 day turnaround time. | Oscar Diaz Pilot funding proposal status Obtain use case documentation from LSU – Oscar Diaz Coordination with other groups within VA | |
| Priority Item – HL7 Argonaut Project | No new information. The Argonaut project is not developing leaf level models. | Stan Huff
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|
| Priority Item — Press Releases |
| Oscar Diaz Develop a press releases on HSPC and the Argonauts and the HSPC organization an mission – Oscar Diaz Develop press release on VA project Develop press release on Argonaut project |
|
| Priority Item – Incorporation and Organization | Intermountain has signed the membership agreement. Will be sending a payment. LSU has completed their review. Will be getting final approval for signature and payment. Signatures are still pending on Board documents.
| Stan Huff Follow-up with VA, Intermountain, Regenstreif, and Harris on payments – Stan, Oscar Develop Draft Organization Structure – Oscar/Craig Obtain Board Member Signatures on Board Document – Oscar Develop membership marketing materials to solicit new members – Membership Committee Solicit Additional Benefactor Members – Oscar Send preliminary budget to Stan – Oscar Reach out to dbMotion re. membership – Oscar
Provide Stan with contact information for participants in call to finalize membership agreement – Oscar Provide a copy of the membership agreement to Rick – Stan Stan will follow-up to see if the membership agreement can incorporate the click-thru license.
Post membership agreement when it is final – Rick Freeman | |
| Priority Item – MedInfo | Bob submitted a panel |
| |
| Google Drive | Rick is working on organizing all documents on the HSPC Google Drive. Need to assign permissions. | Determine permissions | |
| Outreach |
| Reach out to Allscripts – Jeff Franks Kaiser/Mayo outreach – Stan Huff/Oscar Diaz | |
| Operations Work Group |
| Craig Parker Launch in January | |
| Project Plan | Rick Freeman
| ||
| Hosted Vendor Implementations |
| Ajay Asthana Outcome of Ajay and Paul meeting Documentation of process for posting to the repository | |
| Communications and Marketing |
| Rick Freeman Survey Responses HIMSS promotion discussions with Alex Lippitt Meeting with ONC Meeting with CMS Update marketing materials Develop white paper Develop budget for website Prepare executive overview of HSPC Define announcement distribution channels Develop marketing campaign Develop press releases | |
| Decision rights and processes | Oscar Diaz | ||
| Review Action Items | Virginia Riehl | ||
Action Items | |||||
Item | Start Date | End Date | Lead | Status | |
|---|---|---|---|---|---|
| Draft an email re. the meeting and send to Stan and Oscar Rick and Craig for review. Rick or Craig will send | 12/16/14 | 12/19/14 | Virginia Riehl | ||
| Develop plan for MedInfo | 12/09/14 | Bob Greenes Stan Huff | |||
| Identify who will be attending MedInfo and could be part of a panel – Bob Greenes | 12/09/14 | Bob Greenes | |||
| Schedule call to finalize agenda and length of meeting | 12/09/14 | Craig Parker | |||
| Develop a press releases on HSPC and the Argonauts and the HSPC organization an mission | 12/09/14 | Oscar Diaz | |||
| Determine points of coordination including the development of leaf level models | 12/09/14 | Stan Huff | |||
| Send information on HIMSS presentation schedule to Rick Freeman | 11/25/14 | Stan Huff | |||
| Obtain use case documentation from LSU | 11/25/14 | Oscar Diaz | |||
| Schedule a call to finalize membership agreement | 11/25/14 | Stan Huff | |||
| Provide Stan with contact information for participants in call to finalize membership agreement | 11/25/14 | Oscar Diaz | |||
| Provide a copy of the membership agreement to Rick | 11/25/14 | Stan Huff | |||
| Post membership agreement when it is final | 11/25/14 | Rick Freeman | |||
| Get an article in Health Data Management to promote membership. Rick will reach out to Eileen | 11/11/14 | Rick Freeman | |||
| Set up membership committee calls | 11/11/14 | Craig Parker | |||
| Develop membership marketing materials to solicit new members | 11/11/14 | Membership Committee | |||
| Solicit Additional Benefactor Members | 11/11/14 | Oscar Diaz | |||
| Send preliminary budget to Stan | 11/11/14 | Oscar Diaz | |||
| Reach out to dbMotion re. membership | 11/11/14 | Oscar Diaz | |||
| Follow-up with VA, Intermountain, and Harris on payments | 10/28/14 | Oscar Diaz Stan Huff | |||
| Develop Draft Organization Structure | 10/28/14 | Oscar Diaz Craig Parker | |||
| Obtain Board Member signatures on Board Document | 10/28/14 | Oscar Diaz | |||
| Resolve issue of FHIR profile granularity | 10/28/14 | Stan Huff | |||
| Develop specification proposal with links to reference implementations | 10/28/14 | Rick Freeman | |||
| Approve the enhanced model content presentation tool | 10/28/14 | ||||
| Contact Allscripts re. identifying a new representative | 10/07/14 | Oscar Diaz | |||
| Set up sand box meeting | 10/07/14 | Rick Freeman | |||
| Set up HIMSS coordination meeting | 10/07/14 | Rick Freeman | |||
| Develop value proposition | 10/07/14 | Paul White | Ajay is working on a value proposition statement for review by Steering Committee Craig Parker is developing a presentation for Intermountain that could be used with other groups | ||
| Outreach to Regenstrief | 10/01/14 | Bob Greenes | |||
| Outreach to Kaiser | 10/01/14 | Stan Huff | |||
| Event Policies – Develop process and policies for attending events on behalf of HSPC | 10/01/14 | ||||
| Define Plans for VA Project With LSU | 09/23/14 | ||||
| Process for Signing Up Members at HIMSS | 09/23/14 | ||||
| HIMSS Budget Development | 09/23/14 | ||||
| Develop Orchestration Demonstration | 09/23/14 | ||||
| Policy on Member Recruitment Bonus | 09/23/14 | Oscar Diaz | |||
| Evaluate JIRA for Managing the Project Plan | 09/09/14 | Rick Freeman | |||
| Notify HSPC group of incorporation | 09/02/14 | Stan Huff | |||
| Finalize By Laws and Membership Agreement | 09/12/14 | Temporary Board | |||
| Enroll Members | 10/14/14 | ||||
| Define Operating Processes | 08/26/14 | Craig Parker | Need to appoint Work Group and proposals on how they will work | ||
| Define Decision Rights and Processes | 08/26/14 | Oscar Diaz Mike Hederson Sue Jimenez Rick Freeman Tom Oniki | |||
| Business Arm Work Group | 08/26/14 | Oscar Diaz | |||
| External Communications Work Group | 08/26/14 | Eileen Rivera | |||
| Prepare blog post on DC meeting | 09/02/14 | Stan Huff | |||
| Conduct survey on communications | 08/26/14 | Eileen Rivera | Survey fielded | ||
| Create Mailing List | 09/02/14 | Eileen Rivera | Email group created Will distribute email to request people to register for the list | ||
| Update Marketing Materials | 08/26/14 | ||||
| Develop Budget for Website | 09/23/14 | Rick Freeman | |||
| Prepare Executive Overview of HSPC | 08/26/14 |
| |||
| Define Announcement Distribution Channels | 08/26/14 | ||||
| Develop Marketing Campaign | 08/26/14 | ||||
| Develop Press Releases | 08/26/14 | Draft developed by PR staff from Harris | |||
| Define Consistent Processes for Committees to Document Their Discussion and Actions | 08/26/14 | Need to recruit someone with experience with standards approval processes | |||
| Create a Project Plan and Road Map (release schedule) for the Technical Specification Development | 08/26/14 | Rick Freeman | Testing JIRA to maintain the plan | ||
Establish Sandbox
Encourage hosted vendor implementations | 08/26/14 | Rick Freeman Robert Greenes Herb White Aziz Boxwala Scott Whyte Oscar Diaz Julio Facelli Ajay Asthana |
Bob Greenes suggested that someone from the VA should participate in this group Rick Freeman will reach out to Darren Drew to identify a VA representatives | ||
HIMSS
Apps from multiple developers | 08/26/14 | Rick Freeman | Need to develop a theme Need to recruit participants | ||
HSPC Meeting
| 08/26/14 | ||||
COMPLETED ITEMS | |||||
Identify meeting location options in New Orleans | 11/11/14 | 01/06/15 | Wayne Wilbright Oscar Diaz | ||
| Send out meeting announcement | 12/09/14 | 12/19/14 | |||
| Coordinate AMIA speakers | 10/14/14 | 11/11/14 | Bob Greenes | ||
| Determine if a meeting on the sandbox can be held at AMIA | 10/14/14 | 11/11/14 | Bob Greenes | ||
| Set up call to plan for next HSPC general meeting | 10/07/14 | 11/11/14 | Oscar Diaz | ||
| Finalize Membership Agreement | 10/28/14 | 11/11/14 | Oscar Diaz | ||
| Follow-up with Mike Garcia re. Board participation | 10/28/14 | 11/11/14 | Oscar Diaz | ||
| Appoint Temporary Board | 08/28/14 | 09/12/14 | Stan Huff | ||
| Prepare Thoughts on DC Meeting | 08/26/14 | 09/22/14 | Eileen Rivera | ||
| Develop Newsletter | 08/26/14 | 09/22/14 | Eileen Rivera | ||