Attendees | ||
Name | Organization | |
|---|---|---|
| Ajay Asthana | ||
| Janet Campbell | ||
| John Couk | ||
| Y | Oscar Diaz | |
| E | Julio Cesar Farcelli | |
| Y | Rick Freeman | |
| Mike Garcia | ||
| E | Robert Greenes | |
| Y | Stan Huff | |
| David Kreda | ||
| Skip Mc Gaugney | ||
| Y | Tom Oniki | |
| E | Marc Overhage | |
| Y | Craig Parker | |
| Y | Vassil Peytchev | Epic |
| Jeff Rogers | ||
| Surj Ramlogan | ||
| Scot Post van der Burg | ||
| Y | Paul White | |
| Herb White | ||
| Y | Wayne Wilbright | |
| Y | Virginia Riehl (support) | |
Agenda | |||
Item | Time | Lead | Action |
|---|---|---|---|
| Review Agenda | Identify agenda changes | ||
| Incorporation Status | Stan Huff | Confirm that notice has gone to members | |
| Temporary Board Appointment | Stan Huff | Appoint temporary board Update from Stan | |
| Operations Work Group | Craig Parker | Review proposal on the Work Groups and how they will work | |
| Business Arm Work Group | Oscar Diaz | Update | |
| Project Plan | Rick Freeman | Update Review JIRA example | |
| Sandbox | Rick Freeman | Update | |
| Steering Committee Membership | Wayne Wilbright | Update re. Michael Garcia | |
| Communications and Marketing | · Member survey re. communication methods -- Eileen · Prepare blog post on DC meeting – Stan · Prepare thoughts on DC meeting, attendees, and links to education – Chuck, Eileen, Rick · Update marketing materials · Prepare executive overview of HSPC · Develop newsletter · Define announcement distribution channels · Develop marketing campaign · Develop press releases Define consistent process for committees to document their discussions and actions | ||
| Decision rights and processes | Oscar Diaz | Update Engagement of someone with knowledge of standards approval processes | |
| HIMSS Meeting | Rick Freeman | Pend till next call Update Status of VA representation Value proposition from Ajay Identification of participants Themes | |
| AMIA Meeting | Stan Huff | Confirm plans and determine next steps Draft description and participants from Stan | |
| HSPC Meeting Plans | Confirm plans and determine next steps | ||
| OSHERA | Oscar Diaz | Update | |
| AAMC | Stan Huff | Speaking plans for November 10th | |
| Engagement | Stan Huff | Assess engagement and determine follow-up | |
| Review Action Items | Confirm accuracy and update status | ||
Notes | |||
Item | Discussion | Decision/Action | |
|---|---|---|---|
| Review Agenda | |||
| Incorporation Status | Stan will send out notice to the email list | ||
| Temporary Board Appointment | Will be talking on Wednesday. Had some input from Arthur Lyon (attorney). As the incorporator, Stan has the right to appoint the temporary Board who will create the By Laws. Once the By Laws are created members can join. The members will vote on a permanent board. Intermountain, Jackson, Harris, and LSU will comprise the temporary Board. They will approve the By Laws on Wednesday. The founding members are anticipated to join as benefactor members. The VA will be a benefactor member. The temporary Board is expected to be in place for 90 days to allow time for members to join. Is there a minimum number of members needed to vote on the full Board? The By Laws do not speak to this. The By Laws require that 8 of the 9 Board members be benefactors. A Board could be formed with fewer benefactor members. There is discretion in the temporary Board appointments. Could appoint representatives who may or may not be committed to becoming benefactors. This could be an opportunity to recruit support.
| ||
| Operations Work Group | Have had initial discussions. Do not yet have a proposal. Focused on how the working committees will operate. | Develop proposal for how the groups will operate. | |
| Business Arm Work Group | |||
| Project Plan | |||
| Sandbox | This is about the business plan and the venture group and the next steps on building out the organization. Oscar will support Craig on this | Craig will set up meeting with Oscar. | |
| Project Plan | Rick Freeman demonstrated a flow style tool for managing activities. It would allow work to be assigned and tracked through various stages. This can be used by committees to review the status of work. Rick also demonstrated a software development management tool. They will continue to work on this to determine what will meet the requirements. The flow tool can be filtered to show all tasks or a subset of tasks by committee.
JIRA is hosting the tool. There is a per user license. Currently have 10 licenses for $10 per month. HSPC can get a free license as a charitable organization. JIRA does not host for free under this license. Would need to find a hosting site. Scott White might be able to host. | ||
| Sandbox | Have a meeting scheduled for 2:00 p.m. on Thursday. | ||
| Steering Committee Membership | Michael Garcia has agreed to join. | ||
| Communications and Marketing | |||
| Decisions Rights and Processes | |||
| HIMSS Meeting | Have a weekly meeting. Made progress on single page description of HSPC. Have a draft of the survey that should be finalized tomorrow and distributed on Friday. Have a draft for the Washington post meeting message tomorrow. Next steps will be to build out a website, develop executive level view of HSPC, and determine the pace of communications. Want to tailor the executive document to the type of organization being recruited. | ||
| HIMSS Meeting | Pend till next call. | ||
| AMIA Meeting | Have identified a panel. Bob Greenes has drafted a description and Stan is reviewing today. It will be submitted as a late breaking session. | ||
| HSPC Meeting Plans | Should continue to track this. May have more information after the temporary Board meeting. | Target decision by October 1 | |
| OSHERA and Other Meetings | Oscar met with the VA – Theresa Cullen, Jonathan Nebeker, Paul Tibbits, John Drew, ...... There was agreement to join HSPC as a benefactor. An invoice has been submitted to the VA. There is pressure from Congress to move the VA to a Community Healthcare model. Would like to set up a platform as a service that would help to manage care across communities of care, e.g., medication reconciliation. Interested in doing the first collaborative in New Orleans. There will be a new hospital and there are strong relationships with hospitals. Oscar also met with OSHERA. Jonathan Nebeker, Paul Nichols, Michael Neal. There is strong interest in allying with HSPC. It is not clear if they can become a member. HSPC would benefit from support from organizations like OSHERA. Oscar made a presentation at the OSHERA conference. Oscar met with Scottsdale Institute and Advocate about creating a group in Chicago. Mike Scott agreed to reach out to seek support from CIOs in Chicago. With New Orleans this could provide real world experience. Stan will be speaking at the Scottsdale institute next year. Scottsdale Institute meetings are attended by CEOs of hospitals. They can drive investment around projects that have business value. Will use the Scottsdale institute to identify the business cases that have value. | Upcoming call with the Center for Medical Interoperablity | |
| AAMC | Stan will be talking in November about HSPC. Stan will be on a panel that will be discussing the need at universities for interoperability. | Pend till after Stan speaks in November | |
| Engagement | Stan will reach out to Surj regarding participation | ||
| Review Action Items | |||
Action Items | ||||
Item | Start Date | End Date | Lead | Status |
|---|---|---|---|---|
| Notify HSPC group of incorporation | 09/02/14 | Stan Huff | ||
| Appoint Temporary Board | 08/26/14 | 09/12/14 | Stan Huff | |
| Finalize By Laws and Membership Agreement | 09/12/14 | Temporary Board | ||
| Enroll Members | ||||
| Define Operating Processes | 08/26/14 | Craig Parker | Need to appoint Work Group and proposals on how they will work | |
| Define Decision Rights and Processes | 08/26/14 | Oscar Diaz Mike Hederson Sue Jimenez Rick Freeman Tom Oniki | ||
| Business Arm Work Group | 08/26/14 | Oscar Diaz | ||
| External Communications Work Group | 08/26/14 | Eileen Rivera | ||
| Prepare blog post on DC meeting | 09/02/14 | Stan Huff | ||
| Prepare thought on DC meeting, attendees, and links to education | 08/26/14 | Chuck Eileen Rivera Rick Freeman | ||
| Conduct survey on communications | 08/26/14 | Eileen Rivera | Draft survey has been developed | |
| Create Mailing List | 09/02/14 | Eileen Rivera | Email group created Will distribute email to request people to register for the list | |
| Update Marketing Materials | 08/26/14 | |||
| Prepare Executive Overview of HSPC | 08/26/14 | |||
| Develop Newsletter | 08/26/14 | |||
| Define Announcement Distribution Channels | 08/26/14 | |||
| Develop Marketing Campaign | 08/26/14 | |||
| Develop Press Releases | 08/26/14 | Draft developed | ||
| Define Consistent Processes for Committees to Document Their Discussion and Actions | 08/26/14 | Need to recruit someone with experience with standards approval processes | ||
| Create a Project Plan and Road Map (release schedule) for the Technical Specification Development | 08/26/14 | Rick Freeman | Testing JIRA to maintain the plan | |
Establish Sandbox
Encourage hosted vendor implementations | 08/26/14 | Rick Freeman Robert Greenes Herb White Aziz Boxwala Scott Whyte Oscar Diaz Julio Facelli Ajay Asthana | Rick will schedule a meeting on this during the week of 09/02 Bob Greenes suggested that someone from the VA should participate in this group Rick Freeman will reach out to Darren Drew to identify a VA representatives | |
HIMSS
Apps from multiple developers | 08/26/14 | Rick Freeman | Need to develop a theme Need to recruit participants | |
HSPC Meeting
| 08/26/14 | Need to set a date | ||
...