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Attendees | |||
Name | Organization | ||
|---|---|---|---|
| Ajay Asthana | |||
| Janet Campbell | Epic | ||
| John Couk | |||
| Y | Oscar Diaz | Harris | |
| E | Julio Cesar Farcelli | University of Utah | |
| Y | Rick Freeman | iSalus Consulting | |
| Mike Garcia | Louisiana State University | ||
| E E | Robert Greenes | Arizona State University | |
| Y E | Stan Huff | Intermountain | |
| David Kreda | |||
| Skip Mc Gaugney | Open Health Tools | ||
| Y | Tom Tom Oniki | Intermountain | |
| E | Marc Overhage | Siemans | |
| YY | Craig Parker | Intermountain | |
| Y | Vassil Peytchev | Epic | |
| Jeff Rogers | IBM | ||
| Surj Ramlogan | Allscripts | ||
| Scot Post van der Burg | |||
| Y | Paul White | Muir Equity | |
| Y | Herb White | Infocare Health | |
| Y | Wayne Wilbright | Louisiana State University | |
| YY | Virginia Riehl (support) | Independent Consultant | |
Agenda | |||||||
Item | Time | Lead | Action | ||||
|---|---|---|---|---|---|---|---|
| Review Agenda | Virginia Riehl | Identify agenda changes | |||||
| Incorporation Status | Stan Huff | Confirm that notice has gone to membersTemporary Board Appointment | |||||
| Board of Directors Meeting | Stan Huff | Appoint temporary board Update from Stan | Oscar Diaz | ||||
| Operations Work Group | Craig Parker | Review proposal on the Work Groups and how they will work | |||||
| Business Arm Work Group | Oscar Diaz | Update | |||||
| Project Plan | Rick Freeman | Update Review JIRA example | |||||
| Sandbox | Rick Freeman | Update | Steering Committee Membership | Wayne Wilbright | Update re. Michael Garcia | ||
| Communications and Marketing | · Member survey re. communication methods -- Eileen · Prepare blog post on DC meeting – Stan · Prepare thoughts on DC meeting, attendees, and links to education – Chuck, Eileen, Rick · Update marketing materials · Prepare executive overview of HSPC · Develop newsletter · Define announcement distribution channels · Develop marketing campaign · Develop press releases Define consistent process for committees to document their discussions and actions | ||||||
| Decision rights and processes | Oscar Diaz | Update Engagement of someone with knowledge of standards approval processes | |||||
| HIMSS Meeting | Rick Freeman | Pend till next call Update UpdateStatus of VA representation Value proposition from Ajay Identification of participants Themes | |||||
| AMIA Meeting | Stan Huff | Confirm plans and determine next stepsDraft description and participants from Stan | |||||
| HSPC Meeting Plans | Confirm plans and determine next steps | ||||||
| OSHERA | Oscar Diaz | Update | |||||
| AAMC | Stan Huff | Speaking plans for November 10th | |||||
| Engagement | Stan Huff | Assess engagement and determine follow-up | |||||
| Review Action Review Action Items | Confirm accuracy and update status | ||||||
Notes | ||||
Item | Discussion | Decision/Action | ||
|---|---|---|---|---|
| Review Agenda | ||||
| Incorporation Status | Ask at next meeting | Stan will send out notice to the email list | ||
| Temporary Board Appointment | Will be talking on Wednesday. Had some input from Arthur Lyon (attorney). As the incorporator, Stan has the right to appoint the temporary Board who will create the By Laws. Once the By Laws are created members can join. The members will vote on a permanent board. Intermountain, Jackson, Harris, and LSU will comprise the temporary Board. They will approve the By Laws on Wednesday. The founding members are anticipated to join as benefactor members. The VA will be a benefactor member. The temporary Board is expected to be in place for 90 days to allow time for members to join. Is there a minimum number of members needed to vote on the full Board? The By Laws do not speak to this. The By Laws require that 8 of the 9 Board members be benefactors. A Board could be formed with fewer benefactor members. There is discretion in the temporary Board appointments. Could appoint representatives who may or may not be committed to becoming benefactors. This could be an opportunity to recruit support.
| |||
| Operations Work Group | Board of Directors | First Board meeting was held. An interim Board was elected. The inerim Board can sit for 90 days with a possible extension Stan is chair and CEO and CFO Oscar Diaz – Secretary Wayne, Agarwahl – members at large Will create the By Laws, membership agreement and overall structure of HSPC Action Items Retention of documents Whistleblower policy Set up account with Bank Financial protection submitted re. tax exemption Membership Dues Fees – If dues revenues are not sufficient will need to accelerate grant writing. Membership is expected to provide the majority or revenues. Looking at grant submission to State of Arizona and the Greater Phoenix Economic Council Getting Board insurance Awaiting response from Mike Garcia re. joining. Minutes have been distributed and will be published.
| Wayne will reach out to Mike Garcia | |
| VA | The VA will be the first benefactor member. Funds should be received in the next week. Intermountain will be joining. Will be consolidating benefactor members. VA is looking for a collaborative endeavor that would be funded and platform as a service endeavor VA wants to have a project with LSU to implement a demonstration project. Great support from the VA. | |||
| Operations Work Group | Have not yet met. Oscar will coordinate with Craig. Will set a meeting this week. | Develop proposal for how the groups will operate. Craig and Oscar will set up meeting | ||
| Business Arm Work Group | This is about the business plan and the venture group and the next steps on building out the organization. Oscar will support Craig on this | Craig Oscar has started to work on the operating plan and P&L for IRS submission. Would like to follow the HL7 fee structure. | Craig will set up meeting with Oscar Virginia will send HL7 membership fee structure to Oscar. | |
| Project Plan | Rick Freeman demonstrated a flow style tool for managing activities. It would allow work to be assigned and tracked through various stages. This can be used by committees to review the status of work. Rick also demonstrated a software development management tool. They will continue to work on this to determine what will meet the requirements. The flow tool can be filtered to show all tasks or a subset of tasks by committee.
JIRA is hosting the tool. There is a per user license. Currently have 10 licenses for $10 per month. HSPC can get a free license as a charitable organization. JIRA does not host for free under this license. Would need to find a hosting site. Scott White might be able to host. | |||
| Sandbox | Have a meeting scheduled for 2:00 p.m. on Thursday. | |||
| Steering Committee Membership | Michael Garcia has agreed to join. | |||
| Communications and Marketing | Have a weekly meeting. Made progress on single page description of HSPC. Have a draft of the survey that should be finalized tomorrow and distributed on Friday. Have a draft for the Washington post meeting message tomorrow. Next steps will be to build out a website, develop executive level view of HSPC, and determine the pace of communications. Want to tailor the executive document to the type of organization being recruited. | |||
| HIMSS Meeting | Pend till next call. | |||
| AMIA Meeting | Have identified a panel. Bob Greenes has drafted a description and Stan is reviewing today. It will be submitted as a late breaking session. | |||
| HSPC Meeting Plans | Should continue to track this. May have more information after the temporary Board meeting. | Target decision by October 1 | ||
| OSHERA and Other Meetings | Oscar met with the VA – Theresa Cullen, Jonathan Nebeker, Paul Tibbits, John Drew, ...... There was agreement to join HSPC as a benefactor. An invoice has been submitted to the VA. There is pressure from Congress to move the VA to a Community Healthcare model. Would like to set up a platform as a service that would help to manage care across communities of care, e.g., medication reconciliation. Interested in doing the first collaborative in New Orleans. There will be a new hospital and there are strong relationships with hospitals. Oscar also met with OSHERA. Jonathan Nebeker, Paul Nichols, Michael Neal. There is strong interest in allying with HSPC. It is not clear if they can become a member. HSPC would benefit from support from organizations like OSHERA. Oscar made a presentation at the OSHERA conference. Oscar met with Scottsdale Institute and Advocate about creating a group in Chicago. Mike Scott agreed to reach out to seek support from CIOs in Chicago. With New Orleans this could provide real world experience. Stan will be speaking at the Scottsdale institute next year. Scottsdale Institute meetings are attended by CEOs of hospitals. They can drive investment around projects that have business value. Will use the Scottsdale institute to identify the business cases that have value. | Upcoming call with the Center for Medical Interoperablity | ||
| AAMC | Stan will be talking in November about HSPC. Stan will be on a panel that will be discussing the need at universities for interoperability. | Pend till after Stan speaks in November | ||
| Engagement | Stan will reach out to Surj regarding participation | Health IT Week | Did a demo of HSPC to several members of Congress. Showed the Bilirubin and growth chart. The demo was well received. HSPC already had some visibility with the attendees. Will need to continue to rely on support from member organizations to send representatives to meeting until HSPC has additional funding. Karen de Salvo came by and looked at demo and was favorably impressed. Take away – Want to continue to do these types of events to promote HSPC. | Develop a process and policies around attending events for HSPC and for member recruitment "bonus" |
| Project Plan | Have set up on JIRA. | |||
| Sandbox | Had a meeting on the sandbox and made some key decisions. Meeting about requirements of existing sandbox Meeting on Friday for planning | |||
| Communications and Marketing | Sent out the newsletter. Recapped meeting in DC and included links to Confluence, Also provided instructions on how to join confluence. Sent out a survey. Have not had a large response. Added people to distribution list from Health IT week. Interest in building applications on top of HSPC. MedRed expressed interest in building applications. Talked to Alexander Lippitt, Director of Standards and Interoperability group from HIMSS. Will be talking about how to align efforts and how HIMSS can promote HSPC. Having meetings with ONC and CMS. | |||
| Meeting with David McCallie and Marc Overhage | Had follow-on discussion from meeting in DC. Wanted to address concerns that Marc and David expressed. They want HSPC to be a standards effort for developing profiles on FHIR. This will definitely be a major focus. Discussed that there were members that were interested in the orchestration framework and the data virtualization layer. The objective is to build applications that could be plug and play. Marc was concerned that HSPC had changed direction. Need to continue discussions and assure vendors that not everyone will need to adopt all standards.
We decided at the sand box WG meeting that both models will be followed – application only, orchestrated application with an ESB.
There is a lot of excitement and traction around the FHIR-based profiling and SMART. Have been able to show tangible results. This has been easy to do because HSPC has been adopting FHIR. If we are going to also address the orchestration approach, we need to have demos of this approach to validate the feasibility and value. Need to make it clear and straightforward. Need to have a planned effort to develop an orchestration demo.
As we work through the sand box deployment should be able to demonstrate the orchestration approach. Need to define the reference architecture. This should not diminish the work and value of the FHIR-based profiles | |||
| HIMSS Meeting | Datuit is interested in doing a demonstration. Need to develop a budget for HIMSS Perhaps could demonstrate in multiple booths. This shows that this works across implementations. Would like to be able to sign up members at HIMSS. | Virginia will pass Datuit contact information to Rick Freeman Rick and Oscar will develop a budget for HIMSS | ||
| AMIA Meeting | ||||
| HSPC Meeting Plans | No news. Board should weigh in on the plans for the next meeting. Could do in conjunction with other meetings. Could add on to HL7 WG meeting in San Antonio. May want to have a meeting in time to prepare for HIMSS. | Target decision by October 1 | ||
| Review Action Items | ||||
Action Items | ||||
Item | Start Date | End Date | Lead | Status |
|---|---|---|---|---|
| Evaluate JIRA for Managing the Project Plan | 09/09/14 | Rick Freeman | ||
| Notify HSPC group of incorporation | 09/02/14 | Stan Huff | ||
| Appoint Temporary Board | 08/26/14 | 09/12/14 | Stan Huff | |
| Finalize By Laws and Membership Agreement | 09/12/14 | Temporary Board | ||
| Enroll Members | ||||
| Define Operating Processes | 08/26/14 | Craig Parker | Need to appoint Work Group and proposals on how they will work | |
| Define Decision Rights and Processes | 08/26/14 | Oscar Diaz Mike Hederson Sue Jimenez Rick Freeman Tom Oniki | ||
| Business Arm Work Group | 08/26/14 | Oscar Diaz | ||
| External Communications Work Group | 08/26/14 | Eileen Rivera | ||
| Prepare blog post on DC meeting | 09/02/14 | Stan Huff | ||
| Prepare thought on DC meeting, attendees, and links to education | 08/26/14 | 09/22/14 | Chuck Eileen Rivera Rick Freeman | |
| Conduct survey on communications | 08/26/14 | Eileen Rivera | Draft survey has been developedSurvey fielded | |
| Create Mailing List | 09/02/14 | Eileen Rivera | Email group created Will distribute email to request people to register for the list | |
| Update Marketing Materials | 08/26/14 | |||
| Develop White Paper | ||||
| Develop Budget for Website | 09/23/14 | Rick Freeman | ||
| Prepare Executive Overview of HSPC | 08/26/14 | Ajay is working on a value proposition statement for review by Steering Committee | ||
| Develop Newsletter | 08/26/14 | |||
| Define Announcement Distribution Channels | 08/26/14 | |||
| Develop Marketing Campaign | 08/26/14 | |||
| Develop Press Releases | 08/26/14 | Draft developed by PR staff from Harris | ||
| Define Consistent Processes for Committees to Document Their Discussion and Actions | 08/26/14 | Need to recruit someone with experience with standards approval processes | ||
| Create a Project Plan and Road Map (release schedule) for the Technical Specification Development | 08/26/14 | Rick Freeman | Testing JIRA to maintain the plan | |
Establish Sandbox
Encourage hosted vendor implementations | 08/26/14 | Rick Freeman Robert Greenes Herb White Aziz Boxwala Scott Whyte Oscar Diaz Julio Facelli Ajay Asthana | Rick will schedule a meeting on this during the week of 09/02 Bob Greenes suggested that someone from the VA should participate in this group Rick Freeman will reach out to Darren Drew to identify a VA representatives | |
HIMSS
Apps from multiple developers | 08/26/14 | Rick Freeman | Need to develop a theme Need to recruit participants | |
HSPC Meeting
| 08/26/14 | Need to set a date | ||
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