2014-08-25 Communications Committee meeting

Date

25 Aug 2014

Kick-off Communications Committee
- Announce the creation of the committee and welcome others to join.
  - Describe the agenda of the committee
  - Solicite agenda items from the consortium members outside the committee
Discuss post-DC meetings communications
- Blog by Stan
- Mass email to all members pointing to meeting page
  - Summary of the meeting
  - List of all attendees (and their organization)
  - Link to meeting notes & presentation materials
  - Link to a survey about the face-to-face meetings
  - Upcoming events page and link to it.
Create and publish some taking points (elevator pitch) of the HSPC
Determine on-going communication rhythm.
- Newsletters
- Blogs
- Marketing campaigns
- Press Releases
- Announcements
- etc.
Develop a consistent process for committees to be formed, operate, and document their meetings, decisions, discussions.
Determine process for HPSC wide communications
- MailChimp
  - How does one request a message? Editing and publishing process.
  - Who has access?
What marketing and communication tools are we missing? (begin planning their implementation)
- External Website
- Branding materials & graphics
- Marketing materials
  - One pager to distribute
  - An execute primer
- Group discussion tool

Possible questions:

HSPC Meetings
- Length of meeting
- location
- be more supportive remote attendees?
- How would you like to receive the agenda?
HSPC Communications (preferred communications)

Eileen Rivera (Unlicensed) Draft the post meeting email 27 Aug 2014
Rick Freeman Create an HSPC wide calendar of events 26 Aug 2014
Rick Freeman Collect the list of attendees and their organizations from the DC meetings 27 Aug 2014
Build HSPC survey