2015-08-18 Steering Commitee Meeting Notes

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Attendees 

 

Name

 Ajay Asthana

 

 

Janet Campbell

Sean Moore

 YOscar Diaz
 YJulio Cesar Farcelli
 YRick Freeman
 YRobert Greenes
 Laura Heermann
 YStan Huff
 YTom Oniki
 Marc Overhage
 YCraig Parker
 YChris Sadvary
 Y Davide Sottara
 YPaul White
 YHerb White
 YWayne Wilbright
 YVirginia Riehl (support)

 

 

    Agenda

Item

Time

Lead

Review Agenda and  Meeting Schedule

 Virginia Riehl
Priority Item – Debrief From Meetings All 
Priority Item – Plans for Next Meeting  Stan Huff/Oscar Diaz
Priority Item –  Member Recruitment Oscar Diaz/Stan Huff
Priority Item – Other Funding/Organization Relationship Activities Oscar Diaz 
Priority Item –VA Project Oscar Diaz
Priority Item – Committee Development Craig Parker/Oscar Diaz
Priority Item – Incorporation and Organization Stan Huff/Oscar Diaz
Priority Item – Website Craig Parker
Priority Item – Press Releases Oscar Diaz 
Priority Item –  Value Proposition Ajay Asthana
2016 HIMSS Meeting Rick Freeman
Project Plan Rick Freeman
Communications and Marketing Rick Freeman
Review Action Items Virginia Riehl

   Notes

Item

Discussion 

Follow-Up Notes

Review Agenda and Meeting Schedule

Change meeting time to Thursdays at 11:00 a.m. ET/10:00 a.m. CT/9:00 a.m. MT/8:00 a.m. PT

Start next week

 Bob Greenes asked if the meeting time could be moved forward 30 minutes. 

 Priority Item – Debrief From Meetings

  • Overall Assessment
  • Document Action Items 
  • Post Meeting Communications

 Overall Assessment

  • CIMI/FHIR discussion – Have a clear idea of how to move forward.
  • Davide – Has heard concerns on the modeling side and the FHIR resources.  Got some good answers on the nature of profiles and how to use them.  There seemed to be an understanding that there was not full clinical validation of the current profiles.  One key action item that came out last week is that we do need a process to test FHIR in a real clinical use case.  FHIR may need additional clinician engagement. 
  •  Stan – We need to make a roadmap for what we want HSPC to do – governance, formal structures for technical committees, membership targets,  technical details to explain what HSPC is doing, organizational relationships, e.g., SMART, C4MI, architectural and platform.  Stan could put together an outline, but would need assistance to develop the measurable milestones. 
  • Oscar – We are working on this and hope to have a first draft shortly.
  • Craig – 70% of those items are on the agenda for this meeting. 
  • Oscar – There is a group working on this and will report back to this group. 
  • Stan – The roadmap should address specific projects.
  • Rick –  Reached out to Josh Mandel and other about how to validate FHIR
  • Rick – Need to be moving forward on HIMSS.  Could include profiles in the demos.  Want to do something on eventing.  There is a HIMSS meeting on Thursday.  There seems to be several groups working on this.  Will need to get consensus.  Davide, Craig, and Rick will meet on this. Need to get something to the EHR vendors soon.

Communications

  • Chris – Working on a press release summarizing the highlights of last week's meeting and outlining the goals of the September meeting. Could send out press release next week.
  • Chris – Considering doing a bi-weekly communication.
 

 Priority Item – Plans for Next Meeting

September week of 28th - 30th

27 working days/40 calendar days till this meeting

Timeline for action items – notices, decide location, agenda.....

 September meeting will be in Phoenix. 

Will be at the Scottsdale conference center.  28th, 29th full days.  30th will be a partial day.  Expecting 75 - 100 people. 

Chris will send out a "save the date" email.

Agenda Topics:

  • HSPC coordination with other organizations – HL7 FHIR, SMART, C4MI, Argonauts, Commonwell
  • Update from August meeting
  • Follow-up on the implementation of FHIR profiles – technical
  • Update on applications under development – Rick will solicit speakers from the HIMSS group
  • App Store planning
  • R&D collaboration opportunities
  • Use case committee updates and plans – Have collaborative review of one or two work cases.. Follow-up on the use cases from the Washington meeting.  Want to move these forward
  • Have a half-day breakout on the use cases
  • Connectathon – profiles and eventing.  Should make the goals and scope clear
  • Vendor presentation on their policy and strategy on FHIR.  Capabilities that they have and are planning. Rick will discuss on the HIMSS call
  • Invite DoD representative to discuss their strategy around FHIR
  • Consider having panels – app developers, DoD on FHIR, other related organizations
  • Anticipated interoperability between the VA and DoD – ask Jonathan Nebeker to assist
  • Operational Plan
  • Reference architecture

Registration – Coordinate with Patrick Langford.  Capture what people wanted from the meeting.   

 

September Meeting

Registration Site developed by Patrick Langford

 Priority Item –  Member Recruitment

 

 

Membership drive – Oscar/Chris

Outcomes of Oscar/Chris meeting

Partner Candidates 

  • HepFund
  • UPMC
  • CHIME
  • Cognitive Medical
  • Oakwood
  • Vanderbilt
  • Cerner
  • Regenstrief
  • Athena Health
  • Mayo
  • TELUS
  • Ontario Ministry of Health
  • dbMotion 
  • Orion
  • Geisinger
  • Kaiser
  • Allscripts

Mayo 

  • Follow-up with Chris Ross – Stan – note sent week of 06/01
  • Develop HSPC Value Description for Mayo  

Follow-up with VA,  Regenstreif, and Harris on payments – Stan, Oscar

 Develop membership marketing materials to solicit new members – Membership Committee

Solicit Additional Benefactor Members – Oscar

Craig – Will follow-up with Mayo contact.  

 Priority Item – Other Funding/Organization Relationship Activities

  • ACOG
  • ACS
  • C4MI
  • SMART
  • Arizona Grants
  • Argonauts
  • HL7
  • Sequoia (Healtheway/Carequality)
  • Commonwell
  • OMG
  • CHIME

 

Schedule meeting with ACS – Oscar

Reach out to get ACOG use case – Laura

Determine ACOG funding.  Meet with David Hoite – Oscar

Develop agreement and project plan with SMART – Craig

Develop grant proposal for C4MI – Oscar

Develop grant proposal for Arizona – Oscar

Joint demos with HSPC and Argonauts at HIMSS - Stan

Follow-up with Marc Overhage – Stan 

Sequoia/Healtheway – support for DURSAs

C4MI-- Develop combined charter

 Priority Item – VA Project

 

Schedule a call with Laura and Jonathan – Oscar

Develop grant proposal for care coordination – Oscar

VA Pilot funding proposal status

VA Challenge Grant Status – Bob Greenes

Discussion with Aaron Drew re. bringing open source framework to HSPC

VA security issue resolution

Obtain use case documentation from LSU – Oscar Diaz

VA stakeholder involvement in developing use cases

Coordination with other groups within VA

Register a HSPC price list on the GSA schedule – Oscar

 Priority Item – Committee Development

  • Technical Steering Committee
  • Terminology and Modeling
  • Platform/Architecture
  • Testing and Certifications
  • Cross Use Case
  • Peri-Operative Use Case
  • Peri-Natal Decision Support Use Cae
  • Care Coordination Use Case

 

 

Mission and vision statement for HSPC.  To be circulated by 30th – Davide

Outreach on peri-operative use case

Set up a meeting with Oscar, Laura, Davide, and Craig to discuss use cases

Determine roles of the Architectural /Platform Committee and the Technical Committee

Committee Charters – Oscar

ACOG use case – Oscar

Collaboration Platform

Board Appointment of TSC

Craig/Oscar – Finalize committees

Craig – Setting up Google groups.  Should be complete this week.

Craig – Will post committee processes to Confluence

Priority Item –     Incorporation and Organization

 

 

 

 

 

 

 

 

Stan Huff/Oscar Diaz

Resigning of Bylaws

Board Evolution

Administrative support

Send preliminary budget to Stan – Oscar

Provide Stan with contact information for participants in call to finalize membership agreement – Oscar

Provide a copy of the membership agreement to Rick – Stan

Stan will follow-up to see if the membership agreement can incorporate the click-thru license.

Post membership agreement when it is final – Rick Freeman

Schedule a board meeting – Oscar

Priority Item – Website

 

Chris/Oscar

Implement a solution that Chris can manage – Rick/Craig

Develop website requirements

Develop budget for website

Post minutes from work groups

Determine consistent tooling for minutes and other content

Priority Item — Press Releases


 

 Oscar Diaz

Develop press release with Scottsdale Institute – Chris

Find resources to support press release

  • Intermountain – Stan

Develop a press release on HSPC and the Argonauts and the HSPC organization and mission – Oscar Diaz

Develop press release on VA project

Get an article in Health Data Management to promote membership. 

 Priority Item –  Value Proposition

 

 

 

 Ajay Asthana

Conduct interview with Oscar

2016 HIMSS Meeting

 

 

 

Rick Freeman

Document HIMSS 2015 lessons learned

Talk with Grahame re. HSPC description

Project Plan 

Rick Freeman 

Communications and Marketing

 

Rick Freeman

Meeting with ONC

Meeting with CMS

Update marketing materials

Develop white paper

Prepare executive overview of HSPC

Define announcement distribution channels

Develop marketing campaign 

Review Action Items  Virginia Riehl

Area

Milestones

Technical SC

Technical Roadmap

Reference model – 1st pass

Integrate   existing pieces

Terminology and Modeling

Advance the number of HSPC approved FHIR profiles on HL7 FHIR Website

Meeting   in August with FHIR

Workplan for collaboration with VA and FHIM

Define   what HSPC approved profile means

Roadmap   for modeling and terminology – connected to use cases

Tooling   to detect differences between profiles

Prioritized   pre-coordination reshaping rules

Plan   for developing the capability to translate ADL models to AML models and   possibly examples

Revisit   the strategy of HSPC profiles with SMART applications (in conjunction with   HIMSS demo)

Translation   library/repository that is exchangeable and sharable – instances across   models and from ADL to AML

Platform/Architecture

Platform architecture – harmonize to needs and business use case

Strawman (concrete) view of the platform and architecture.  With use cases as a starting point. Draft   reference architecture.

Proposed standards

Proposals for use of existing architectures

Framework for deciding how far up the stack the platform goes

Testing and Certification

Define the TDD approach (include   negative tests)

Implement   in use cases

Define   certification approach

Cross Use   Case

Identify common requirements to inform   architecture

Perioperative Use Case

Develop roadmap

Create   a brief or business plan to ACS and   obtain their approval

Obtain   funding

Identify   pilot

Peri-Natal   Decision Support

Develop Roadmap

Obtain funding

Gain commitment of ACOG

Develop specification

 Care Coordination Refine existing use case

Get all the documents together and review

Look at FHIR and determine gaps

Secure funding

Create project governance structure

Develop a project plan

Document workflow

Develop glossary

Leverage FHIM and other VA data models