2015-03-10 Steering Commitee Meeting Notes

	Name
Attendees
	Ajay Asthana
	Janet Campbell
	John Couk
	Oscar Diaz
	Julio Cesar Farcelli
	Rick Freeman
	Mike Garcia
	Robert Greenes
	Stan Huff
	Skip Mc Gaugney
	Tom Oniki
	Marc Overhage
	Craig Parker
	Vassil Peytchev
	Jeff Rogers
	Paul White
	Herb White
	Wayne Wilbright
N	Virginia Riehl (support)

Item	Time	Lead
Agenda
Review Agenda and Meeting Schedule		Virginia Riehl
Priority Item – Committee Organization – Implementation of Process		Craig Parker
Priority Item – Tier 2 Messaging		Craig Parker
Priority Item – HIMSS Meeting		Rick Freeman
Priority Item – Plans for Upcoming Meetings		Oscar Diaz
Priority Item – Website		Craig Parker
Priority Item – VA		Oscar Diaz
Priority Item – Incorporation and Organization		Stan Huff/Oscar Diaz
Priority Item – Press Releases		Oscar Diaz
Priority Item – Get technical content on website or other accessible location		Stan Huff/Rick Freeman
HL7 Argonaut Project		Stan Huff
Operations Work Group		Craig Parker
Project Plan		Rick Freeman
Hosted Vendor Implementations		Ajay Asthana
Communications and Marketing		Rick Freeman
Decision rights and processes		Craig Parker, Tom Oniki, & Rick Freeman
Review Action Items		Virginia Riehl

Item	Discussion	Decision/Action
Notes
Review Agenda and Meeting Schedule Question re. sharing email addresses
Priority Item – Committee Organization – Implementation of Process		Craig Parker, MD to send out HSPC wide message soliciting members to join committee – by 02/27 Craig – Setting up Google groups. Should be complete this week. Craig – Will post committee processes to Confluence
Priority Item – Tier 2 Messaging		Craig Parker, MD to setup a meeting to discuss the Tier 2 messaging.
Priority Item –HIMSS Meeting Schedule of Demos Participation in Interoperability Showcase		Rick Freeman Rick and Oscar will develop a budget for HIMSS Process for signing up members at HIMSS Stan will send info on his presentation schedule to Rick HSPC HIMSS 2015 Planning Notes HIMSS 2015 Roadmap Oscar will reach out to Eileen to find out about the options for getting speaking slots at HIMSS Rick will work with Eileen on what is required for marketing. Set up a call between Stan and Janet – Rick Create a calendar of events at HIMSS – Craig Follow-up with ONC re. Interoperabilty showcase Craig will set up a meeting with Rick, Eileen, Oscar re. messaging. Stan will reach out to Regenstrief to see if they can participate Craig/Stan-- Discuss with Cerner the "write" pathway for the APIs Rick will follow-up with Reggie re. getting access to the VA booth. Develop a master list of demo locations and the demos that will be done – Craig Determine the signage that will be allowed in each booth – Craig
Priority Item – HSPC Meeting Plans		The next HSPC meeting is planned for May 27, 28, and 29. Need to firm up dates and venue.
Priority Item – Website
Priority Item – VA		Oscar Diaz Pilot funding proposal status Obtain use case documentation from LSU – Oscar Diaz Coordination with other groups within VA
Priority Item – Incorporation and Organization and Funding		Stan Huff/Oscar Diaz Follow-up with VA, Regenstreif, and Harris on payments – Stan, Oscar Develop Draft Organization Structure – Oscar/Craig Obtain Board Member Signatures on Board Document – Oscar Develop membership marketing materials to solicit new members – Membership Committee Solicit Additional Benefactor Members – Oscar Send preliminary budget to Stan – Oscar Reach out to dbMotion re. membership – Oscar Provide Stan with contact information for participants in call to finalize membership agreement – Oscar Provide a copy of the membership agreement to Rick – Stan Stan will follow-up to see if the membership agreement can incorporate the click-thru license. Post membership agreement when it is final – Rick Freeman Schedule a board meeting – Oscar Register a HSPC price list on the GSA schedule – Oscar
Priority Item — Press Releases		Oscar Diaz Develop a press releases on HSPC and the Argonauts and the HSPC organization and mission – Oscar Diaz Develop press release on VA project Get an article in Health Data Management to promote membership. Rick will reach out to Eileen.
Priority Item – Get technical content on website or other accessible location FHIR profiles that can be viewed and browsed Sample programs that show how the FHIR profiles can be used		Stan Huff/Rick Freeman Develop specification proposal with links to reference implementations – Rick Freeman Resolve the issue of granularity Approve the enhanced model content presentation tool Recruitment of contributors – LSU, Intermountain, Cerner, LSU Support for orchestration Reference architecture definition There are three elements EHR Set of middleware services – level 1 capability – pt id, authorization, data access Test data Work is being done on the business processes and service definitions for tier 2. Need to determine with Stan what should be added that is not already there.
HL7 Argonaut Project		Stan Huff
Outreach		Reach out to Allscripts – Jeff Franks – Rick Kaiser/Mayo outreach – Stan Huff/Oscar Diaz
Operations Work Group		Craig Parker Launch in January
Project Plan		Rick Freeman
Hosted Vendor Implementations		Ajay Asthana Outcome of Ajay and Paul meeting Documentation of process for posting to the repository
Communications and Marketing		Rick Freeman Survey Responses HIMSS promotion discussions with Alex Lippitt Meeting with ONC Meeting with CMS Update marketing materials Develop white paper Develop budget for website Prepare executive overview of HSPC Define announcement distribution channels Develop marketing campaign Develop press releases
Decision rights and processes		Oscar Diaz
Review Action Items		Virginia Riehl

Item	Start Date	End Date	Lead	Status
Action Items
Register an HSPC price list on the GSA schedule	03/03/15		Oscar Diaz
Develop a master list of demo locations and the demos that will be done	03/03/15		Craig Parker
Determine the signage that will be allowed in each booth	03/03/15		Craig Parker
Set up a call between Stan and Janet	03/03/15		Rick Freeman
Create a calendar of events at HIMSS	03/03/15		Craig Parker
Follow-up with ONC re. Interoperabilty showcase	03/03/15
Set up a meeting with Rick, Eileen, Oscar re. messaging.	03/03/15		Craig Parker
Reach out to Regenstrief to see if they can participate	03/03/15		Stan Huff
Discuss with Cerner the "write" pathway for the APIs	03/03/15		Stan Huff Craig Parker
Follow-up with Reggie re. getting access to the VA booth.	03/03/15		Rick Freeman
Send out HSPC wide message soliciting members to join committee	02/17/15		Craig Parker
Setup a meeting to discuss the Tier 2 messaging.	02/17/15		Craig Parker
Reach out to Orion	01/27/15		Oscar Diaz
Work with Eileen on what is required for marketing at HIMSS	01/20/15		Rick Freeman
Contact Chris Ross at Mayo	01/20/15		Stan Huff
Contact Allscripts	01/20/15		Oscar Diaz
Contact Alastair at Gesinger	01/20/15		Stan Huff
Develop a press releases on HSPC and the Argonauts and the HSPC organization an mission	12/09/14		Oscar Diaz
Determine points of coordination including the development of leaf level models	12/09/14		Stan Huff
Send information on HIMSS presentation schedule to Rick Freeman	11/25/14		Stan Huff
Obtain use case documentation from LSU	11/25/14		Oscar Diaz
Schedule a call to finalize membership agreement	11/25/14		Stan Huff
Provide Stan with contact information for participants in call to finalize membership agreement	11/25/14		Oscar Diaz
Provide a copy of the membership agreement to Rick	11/25/14		Stan Huff
Post membership agreement when it is final	11/25/14		Rick Freeman
Get an article in Health Data Management to promote membership. Rick will reach out to Eileen	11/11/14		Rick Freeman
Set up membership committee calls	11/11/14		Craig Parker
Develop membership marketing materials to solicit new members	11/11/14		Membership Committee
Solicit Additional Benefactor Members	11/11/14		Oscar Diaz
Send preliminary budget to Stan	11/11/14		Oscar Diaz
Reach out to dbMotion re. membership	11/11/14		Oscar Diaz
Follow-up with VA, Intermountain, and Harris on payments	10/28/14		Oscar Diaz Stan Huff
Develop Draft Organization Structure	10/28/14		Oscar Diaz Craig Parker
Resolve issue of FHIR profile granularity	10/28/14		Stan Huff
Develop specification proposal with links to reference implementations	10/28/14		Rick Freeman
Approve the enhanced model content presentation tool	10/28/14
Contact Allscripts re. identifying a new representative	10/07/14		Oscar Diaz
Develop value proposition	10/07/14		Paul White	Ajay is working on a value proposition statement for review by Steering Committee Craig Parker is developing a presentation for Intermountain that could be used with other groups
Outreach to Kaiser	10/01/14		Stan Huff
Event Policies – Develop process and policies for attending events on behalf of HSPC	10/01/14
Define Plans for VA Project With LSU	09/23/14
Process for Signing Up Members at HIMSS	09/23/14
HIMSS Budget Development	09/23/14
Develop Orchestration Demonstration	09/23/14
Policy on Member Recruitment Bonus	09/23/14		Oscar Diaz
Evaluate JIRA for Managing the Project Plan	09/09/14		Rick Freeman
Notify HSPC group of incorporation	09/02/14		Stan Huff
Enroll Members	10/14/14
Define Operating Processes	08/26/14		Craig Parker	Need to appoint Work Group and proposals on how they will work
Define Decision Rights and Processes	08/26/14		Oscar Diaz Mike Hederson Sue Jimenez Rick Freeman Tom Oniki
Business Arm Work Group	08/26/14		Oscar Diaz
External Communications Work Group	08/26/14		Eileen Rivera
Conduct survey on communications	08/26/14		Eileen Rivera	Survey fielded
Update Marketing Materials	08/26/14
Develop Budget for Website	09/23/14		Rick Freeman
Prepare Executive Overview of HSPC	08/26/14
Define Announcement Distribution Channels	08/26/14
Develop Marketing Campaign	08/26/14
Develop Press Releases	08/26/14			Draft developed by PR staff from Harris
Define Consistent Processes for Committees to Document Their Discussion and Actions	08/26/14			Need to recruit someone with experience with standards approval processes
Create a Project Plan and Road Map (release schedule) for the Technical Specification Development	08/26/14		Rick Freeman	Testing JIRA to maintain the plan
HIMSS Have some applications in production use EASE from Mayo Meducation by Polyglot VisualDX Intermountain Bilirubin Multiple vendors Apps from multiple developers	08/26/14		Rick Freeman	Need to develop a theme Need to recruit participants
COMPLETED ITEMS
Finalize the list of initial committees	02/17/15	02/24/15	Oscar Diaz Craig Parker
Create google groups for each committee	02/17/15	02/24/15	Craig Parker
Determine Google Drive permissions	01/20/15	02/24/15
Set up sand box meeting	10/07/14	02/24/15	Rick Freeman
Set up HIMSS coordination meeting	10/07/14	02/24/15	Rick Freeman
Establish Sandbox Where & How? Set standards ASU Mayo, LSU What is in the sandbox? Identify the essential minimum set of capabilities Core services - patient identification, security, data access services Expansive dataset Access to profiles Sample apps Reference implementation Target EHRs? Certification level sandbox One or more app dev SDKs. Encourage hosted vendor implementations	08/26/14	02/24/15	Rick Freeman Robert Greenes Herb White Aziz Boxwala Scott Whyte Oscar Diaz Julio Facelli Ajay Asthana	Bob Greenes suggested that someone from the VA should participate in this group Rick Freeman will reach out to Darren Drew to identify a VA representatives

Outreach to Regenstrief	10/01/14	01/27/15	Stan Huff
Schedule a time to review the agenda and membership agreement and benefits.	01/20/15	01/27/15	Rick Freeman
Identify a set of committees that will be formed at the meeting.	01/20/15	01/27/15	Craig Parker Rick Freeman
Follow up with Oscar to get information on the organization structure.	01/20/15	01/27/15	Rick Freeman
Contact Oscar re. getting the committee structure approved.	01/20/15	01/27/15	Rick Freeman
Schedule call to finalize agenda and length of meeting	12/09/14	01/27/15	Craig Parker
Develop plan for MedInfo	12/09/14	01/20/15	Bob Greenes Stan Huff
Contact Cerner and Marc Overhage.	01/20/15	01/27/15	Stan Huff
Reach out to Bo Dagnall at HP	01/20/15	01/27/15	Craig Parker
Contact Oracle.	01/20/15	01/27/15	Stan Huff
Contact IBM	01/20/15	01/27/15	Oscar Diaz
Contact Kevin and Jamie at Kaiser	01/20/15	01/27/15	Stan Huff
Identify who will be attending MedInfo and could be part of a panel – Bob Greenes	12/09/14	01/20/15	Bob Greenes
Obtain Board Member signatures on Board Document	10/28/14	01/20/15	Oscar Diaz
HSPC Meeting When Where Host	08/26/14	01/06/15
Identify meeting location options in New Orleans	11/11/14	01/06/15	Wayne Wilbright Oscar Diaz
Finalize By Laws and Membership Agreement	09/12/14	12/31/14	Temporary Board
Draft an email re. the meeting and send to Stan and Oscar Rick and Craig for review. Rick or Craig will send	12/16/14	12/19/14	Virginia Riehl
Send out meeting announcement	12/09/14	12/19/14
Coordinate AMIA speakers	10/14/14	11/11/14	Bob Greenes
Determine if a meeting on the sandbox can be held at AMIA	10/14/14	11/11/14	Bob Greenes
Set up call to plan for next HSPC general meeting	10/07/14	11/11/14	Oscar Diaz
Finalize Membership Agreement	10/28/14	11/11/14	Oscar Diaz
Follow-up with Mike Garcia re. Board participation	10/28/14	11/11/14	Oscar Diaz
Prepare blog post on DC meeting	09/02/14	09/30/14	Stan Huff
Create Mailing List	09/02/14	09/30/14	Eileen Rivera	Email group created Will distribute email to request people to register for the list
Appoint Temporary Board	08/28/14	09/12/14	Stan Huff
Prepare Thoughts on DC Meeting	08/26/14	09/22/14	Eileen Rivera
Develop Newsletter	08/26/14	09/22/14	Eileen Rivera

2015-03-10 Steering Commitee Meeting Notes

Attendees

Name

Agenda

Item

Time

Lead

Notes

Item

Discussion

Decision/Action

Action Items

Item

Start Date

End Date

Lead

Status

COMPLETED ITEMS