2014-11-25 Steering Committee Meeting Notes

	Name	Organization
Attendees
	Ajay Asthana
	Janet Campbell	Epic
	John Couk	LSU
	Oscar Diaz	Harris
	Julio Cesar Farcelli	University of Utah
Y	Rick Freeman	iSalus Consulting
	Mike Garcia	Louisiana State University
Y	Robert Greenes	Arizona State University
Y	Stan Huff	Intermountain
	David Kreda
	Skip Mc Gaugney	Open Health Tools
Y	Tom Oniki	Intermountain
	Marc Overhage	Siemens
	Craig Parker	Intermountain
	Vassil Peytchev	Epic
	Jeff Rogers	IBM
	Surj Ramlogan	Allscripts
	Scot Post van der Burg	iSalus Consulting
Y	Paul White	Muir Equity
Y	Herb White	Infocare Health
	Wayne Wilbright	Louisiana State University
	Virginia Riehl (support)	Independent Consultant

Item	Lead	Action
Agenda
Review Agenda and December Meeting Schedule	Virginia Riehl	Identify agenda changes Confirm or adjust meeting dates in December
Priority Item – Incorporation and Organization	Stan Huff	Follow-up with VA, Intermountain, and Harris on payments – Stan, Oscar Develop Draft Organization Structure – Oscar/Craig Obtain Board Member Signatures on Board Document – Oscar Develop membership marketing materials to solicit new members – Membership Committee Solicit Additional Benefactor Members – Oscar Send preliminary budget to Stan – Oscar Reach out to dbMotion re. membership – Oscar
Priority Item – Get technical content on website or other accessible location FHIR profiles that can be viewed and browsed Sample programs that show how the FHIR profiles can be used	Stan Huff	Rick Freeman – Develop specification proposal with links to reference implementations Stan – Resolve granularity issue ??? – Approve the enhanced model content presentation tool
Priority Item – HSPC Meeting Plans	Stan Huff	Get an article in Health Data Management to promote membership. Rick will reach out to Eileen. Set up membership committee calls – Craig Identify meeting location options in New Orleans – Wayne
Priority Item – VA	Oscar Diaz	Oscar Diaz – Pilot funding proposal status
Priority Item – HIMSS Meeting	Rick Freeman	Oscar – Status of VA representation Rick – Identification of participants Rick – Themes
Priority Item – AMIA	Bob Greenes	Robert Greenes – Update on AMIA meeting
MedInfo	Bob Greenes	Bob and Stan will begin planning for MedInfo
Outreach	Stan Huff	Oscar – Reach out to Allscripts to identify a new representative Bob Greenes – Regenstrief Stan – Kaiser
Operations Work Group	Craig Parker	Craig – Review proposal on the Work Groups and how they will work
Business Arm Work Group	Oscar Diaz	Craig will set up meeting with Oscar Craig/Oscar – Operating plan development Craig/Oscar - P&L development
Project Plan	Rick Freeman	Rick Freeman – Update
Sandbox	Rick Freeman	Recruitment of contributors – LSU, Intermountain, Cerner, LSU Rick Freeman – Plan for sandbox deployment Rick Freeman – Develop requirements Rick Freeman – Support for orchestration Rick Freeman – Reference architecture definition
Hosted Vendor Implementations	Ajay Asthana	Outcome of Ajay and Paul meeting Ajay – Documentation of process for posting to the repository
Communications and Marketing	Rick Freeman	Eileen – Member survey re. communication methods Stan – Prepare blog post on DC meeting Chuck, Eileen, Rick – Prepare thoughts on DC meeting, attendees, and links to education Update marketing materials Prepare executive overview of HSPC Develop newsletter Define announcement distribution channels Develop marketing campaign Develop press releases Define consistent process for committees to document their discussions and actions
Decision rights and processes	Oscar Diaz	Update Engagement of someone with knowledge of standards approval processes
Review Action Items	Virginia Riehl	Confirm accuracy and update status

Item	Discussion	Decision/Action
Notes
Review Agenda and Meeting Schedule	December 2 – Hold meeting – Stan and Virginia unavailable December 9 – Hold meeting December 16 – Hold meeting – Bob Greenes unavailable December 23 – Hold meeting – Bob Greenes unavailable December 30 – Hold meeting – Bob Greenes unavailable January 6 – Hold meeting Use email to update action items	Confirm December Meeting Schedule
Priority Item – Incorporation and Organization	Oscar has been appointed CEO and Board Secretary Stan is the Board Chair Working to finalize the membership agreement. Have some suggested changes from Intermountain, Harris. Intermountain has approved membership dues commitment. VA will pay dues once they have the HSPC DUNS number. This should be available next week. Have had interest from several organizations. Oracle has reviewed and commented on the membership agreement. The dues structure will be discussed and may change in the final version. Will need to determine policies around individual memberships. May want to ask members to make donations in addition to their dues. These would be considered tax deductible. Could also have sponsorships.	Stan Huff Follow-up with VA, Intermountain, and Harris on payments – Stan, Oscar Develop Draft Organization Structure – Oscar/Craig Obtain Board Member Signatures on Board Document – Oscar Develop membership marketing materials to solicit new members – Membership Committee Solicit Additional Benefactor Members – Oscar Send preliminary budget to Stan – Oscar Reach out to dbMotion re. membership – Oscar Schedule a call to finalize membership agreement – Stan Provide Stan with contact information for participants in call to finalize membership agreement – Oscar Provide a copy of the membership agreement to Rick – Stan Post membership agreement when it is final – Rick Freeman
Priority Item – Get technical content on website or other accessible location FHIR profiles that can be viewed and browsed Sample programs that show how the FHIR profiles can be used		Stan Huff Develop specification proposal with links to reference implementations – Rick Freeman Resolve the issue of granularity Approve the enhanced model content presentation tool
Priority Item – General HSPC Meeting Plans	Stan available the first week of February 2.5 - 3.0 days Confirm 02/4,5,6 Confirm location – New Orleans Reach out to LSU regarding meeting space options. Rick will contact Wayne Wilbright.	Stan Huff Get an article in Health Data Management to promote membership. Rick will reach out to Eileen. Set up membership committee calls – Craig Identify meeting location options in New Orleans – Wayne Proposed date – February 4 - 6 Location – New Orleans Agenda Collaborate on HIMSS planning. Marketing materials Member on-boarding Establish committees, processes, and procedures Technical agenda items Terminology and FHIR profile modeling Platform technical specification Sandbox and data for sandboxes VA Project Rick will contact Wayne Wilbright re. meeting venues
Priority Item – VA	LSU proposal is moving forward. Submitted last week. Intention is to have a final contract by 12/07. Funding sources have been identified. Need to get the use cases documented with LSU.	Oscar Diaz Pilot funding proposal status
Priority Item –AMIA	May want to have clear statement about how HSPC goes beyond SMART on FHIR.	Send Politico eHealth link – Virginia
Priority Item –HIMSS Meeting	Stan will be presenting the closing plenary talk to the physicians IT group on Sunday. Planning work is continuing and will be discussed in detail on the next call.	Rick Freeman Status of VA representation Identification of participants Rick and Oscar will develop a budget for HIMSS Process for signing up members at HIMSS Stan will send info on his presentation schedule to Rick HSPC HiMSS 2015 Planning Notes HiMSS 2015 Roadmap
MedInfo		Bob and Stan will begin planning for MedInfo
Outreach		Reach out to Allscripts to identify a new representative – Oscar Regenstrief – Bob Greenes Kaiser – Stan Huff
Operations Work Group		Craig Parker
Business Arm Work Group		Oscar Diaz Craig will set up meeting with Oscar Operating plan development P&L development
Project Plan		Rick Freeman
Sandbox	Have agreement on how to consolidate the sandboxes. Should complete consolidation in the next two weeks. Will be testing the security profile. AppWorks will be implementing profiles internally and externally. Will be developing against the reference implementation. Want to demonstrate use by the end of the year.	Rick Freeman Recruitment of contributors – LSU, Intermountain, Cerner, LSU Plan for sandbox deployment Develop requirements Support for orchestration Reference architecture definition There are three elements EHR Set of middleware services – level 1 capability – pt id, authorization, data access Test data
Hosted Vendor Implementations		Ajay Asthana Outcome of Ajay and Paul meeting Documentation of process for posting to the repository
Communications and Marketing		Rick Freeman Survey Responses HIMSS promotion discussions with Alex Lippitt Meeting with ONC Meeting with CMS Create mailing list Update marketing materials Develop white paper Develop budget for website Prepare executive overview of HSPC Define announcement distribution channels Develop marketing campaign Develop press releases
Decision rights and processes		Oscar Diaz
Review Action Items		Virginia Riehl

Item	Start Date	End Date	Lead	Status
Action Items
Get an article in Health Data Management to promote membership. Rick will reach out to Eileen	11/11/14		Rick Freeman
Set up membership committee calls – Craig	11/11/14		Craig Parker
Identify meeting location options in New Orleans – Wayne	11/11/14		Wayne Wilbright
Develop membership marketing materials to solicit new members	11/11/14		Membership Committee
Solicit Additional Benefactor Members	11/11/14		Oscar Diaz
Send preliminary budget to Stan	11/11/14		Oscar Diaz
Reach out to dbMotion re. membership	11/11/14		Oscar Diaz
Follow-up with VA, Intermountain, and Harris on payments	10/28/14		Oscar Diaz Stan Huff
Develop Draft Organization Structure	10/28/14		Oscar Diaz Craig Parker
Obtain Board Member signature on Board Document	10/28/14		Oscar Diaz
Resolve issue of FHIR profile granularity	10/28/14		Stan Huff
Develop specification proposal with links to reference implementations	10/28/14		Rick Freeman
Approve the enhanced model content presentation tool	10/28/14
Contact Allscripts re. identifying a new representative	10/07/14		Oscar Diaz
Set up sand box meeting	10/07/14		Rick Freeman
Set up HIMSS coordination meeting	10/07/14		Rick Freeman
Develop value proposition	10/07/14		Paul White	Ajay is working on a value proposition statement for review by Steering Committee Craig Parker is developing a presentation for Intermountain that could be used with other groups
Outreach to Regenstrief	10/01/14		Bob Greenes
Outreach to Kaiser	10/01/14		Stan Huff
Event Policies – Develop process and policies for attending events on behalf of HSPC	10/01/14
Define Plans for VA Project With LSU	09/23/14
Process for Signing Up Members at HIMSS	09/23/14
HIMSS Budget Development	09/23/14
Develop Orchestration Demonstration	09/23/14
Policy on Member Recruitment Bonus	09/23/14		Oscar Diaz
Evaluate JIRA for Managing the Project Plan	09/09/14		Rick Freeman
Notify HSPC group of incorporation	09/02/14		Stan Huff
Finalize By Laws and Membership Agreement	09/12/14		Temporary Board
Enroll Members	10/14/14
Define Operating Processes	08/26/14		Craig Parker	Need to appoint Work Group and proposals on how they will work
Define Decision Rights and Processes	08/26/14		Oscar Diaz Mike Hederson Sue Jimenez Rick Freeman Tom Oniki
Business Arm Work Group	08/26/14		Oscar Diaz
External Communications Work Group	08/26/14		Eileen Rivera
Prepare blog post on DC meeting	09/02/14		Stan Huff
Conduct survey on communications	08/26/14		Eileen Rivera	Survey fielded
Create Mailing List	09/02/14		Eileen Rivera	Email group created Will distribute email to request people to register for the list
Update Marketing Materials	08/26/14
Develop Budget for Website	09/23/14		Rick Freeman
Prepare Executive Overview of HSPC	08/26/14
Define Announcement Distribution Channels	08/26/14
Develop Marketing Campaign	08/26/14
Develop Press Releases	08/26/14			Draft developed by PR staff from Harris
Define Consistent Processes for Committees to Document Their Discussion and Actions	08/26/14			Need to recruit someone with experience with standards approval processes
Create a Project Plan and Road Map (release schedule) for the Technical Specification Development	08/26/14		Rick Freeman	Testing JIRA to maintain the plan
Establish Sandbox Where & How? Set standards ASU Mayo, LSU What is in the sandbox? Identify the essential minimum set of capabilities Core services - patient identification, security, data access services Expansive dataset Access to profiles Sample apps Reference implementation Target EHRs? Certification level sandbox One or more app dev SDKs. Encourage hosted vendor implementations	08/26/14		Rick Freeman Robert Greenes Herb White Aziz Boxwala Scott Whyte Oscar Diaz Julio Facelli Ajay Asthana	Rick will schedule a meeting on this during the week of 09/02 Bob Greenes suggested that someone from the VA should participate in this group Rick Freeman will reach out to Darren Drew to identify a VA representatives
HIMSS Have some applications in production use EASE from Mayo Meducation by Polyglot VisualDX Intermountain Bilirubin Multiple vendors Apps from multiple developers	08/26/14		Rick Freeman	Need to develop a theme Need to recruit participants
HSPC Meeting When Where Host	08/26/14			Need to set a date
COMPLETED ITEMS
Coordinate AMIA speakers	10/14/14	11/11/14	Bob Greenes
Determine if a meeting on the sandbox can be held at AMIA	10/14/14	11/11/14	Bob Greenes
Set up call to plan for next HSPC general meeting	10/07/14	11/11/14	Oscar Diaz
Finalize Membership Agreement	10/28/14	11/11/14	Oscar Diaz
Follow-up with Mike Garcia re. Board participation	10/28/14	11/11/14	Oscar Diaz
Appoint Temporary Board	08/28/14	09/12/14	Stan Huff
Prepare Thoughts on DC Meeting	08/26/14	09/22/14	Eileen Rivera
Develop Newsletter	08/26/14	09/22/14	Eileen Rivera

2014-11-25 Steering Committee Meeting Notes

Attendees

Name

Organization

Agenda

Item

Time

Lead

Action

Notes

Item

Discussion

Decision/Action

Action Items

Item

Start Date

End Date

Lead

Status

COMPLETED ITEMS