	Name
Attendees
Y	Ajay Asthana
Y	Matt Burton
	Janet Campbell Sean Moore
Y	Oscar Diaz
	Julio Cesar Farcelli
Y	Rick Freeman
Y	Robert Greenes
Y	Laura Heermann
N	Stan Huff
	Tom Oniki
	Marc Overhage
N	Craig Parker
Y	Chris Sadvary
Y	Davide Sottara
	Paul White
	Herb White
	Wayne Wilbright
Y	Virginia Riehl (support)

Item	Time	Lead
Agenda
Review Agenda and Meeting Schedule		Virginia Riehl
Priority Item – Plans for Next Meeting		Stan Huff/Oscar Diaz
Priority Item –VA Project		Oscar Diaz
Priority Item –Roadmap		Stan Huff
Priority Item –Mission Statement		Davide Sottara
Priority Item – Member Recruitment		Oscar Diaz/Stan Huff
Priority Item – Other Funding/Organization Relationship Activities		Oscar Diaz
Priority Item – Committee Development		Craig Parker/Oscar Diaz
Priority Item – Website		Craig Parker
Priority Item — Reference Implementation		Rick Freeman
Priority Item – Press Releases and Communications		Oscar Diaz
Priority Item – Incorporation and Organization		Stan Huff/Oscar Diaz
Priority Item – Value Proposition		Ajay Asthana
2016 HIMSS Meeting		Rick Freeman
Communications and Marketing		Rick Freeman
Review Action Items		Virginia Riehl

Notes
Item	Discussion	Follow-Up Notes
Review Agenda and Meeting Schedule
Priority Item – Plans for Next Meeting September week of 28th - 30th 11 working days/16 calendar days till this meeting Timeline for action items – notices, agenda.....	Laura – Do not have the merchant payment set up on the registration site. Chris – Should put up the registration site today. Will be deciding the best option for payment today. May be at the registration desk. Oscar – May need to move away from Mail Chimp, since these are not reaching people. Suggested that we use Sales Force. Oscar – Agenda is set. Still finalizing the key note speaker. Chris – Waiting for ONC to clear David Hunt. Will follow up with David. Bob – Suggested that we send more reminder emails. Chris – Not everyone can pay by credit card or check. Will include wording in the email regarding reaching out of an alternate payment method is needed. Oscar – Can get a PO in lieu of check or credit card. Bob – Will check into whether ASU can provide polycom microphones.	September Meeting Coordinate Registration Site developed by Patrick Langford. Include a place to indicate what the person wants from the meeting– Craig Parker/Chris Sadvary Follow-up email – Chris Sadvary Corporate credit card – Oscar Diaz Keynote speaker Agenda Topics: HSPC coordination with other organizations – HL7 FHIR, SMART, C4MI, Argonauts, Commonwell Update from August meeting Follow-up on the implementation of FHIR profiles – technical Update on applications under development – Rick will solicit speakers from the HIMSS group App Store planning R&D collaboration opportunities Use case committee updates and plans – Have collaborative review of one or two work cases.. Follow-up on the use cases from the Washington meeting. Want to move these forward Have a half-day breakout on the use cases Connectathon – profiles and eventing. Should make the goals and scope clear Vendor presentation on their policy and strategy on FHIR. Capabilities that they have and are planning. Rick will discuss on the HIMSS call Invite DoD representative to discuss their strategy around FHIR Consider having panels – app developers, DoD on FHIR, other related organizations Anticipated interoperability between the VA and DoD – ask Jonathan Nebeker to assist Operational Plan Reference architecture
Priority Item – VA Project	Oscar – Budget has been approved with expanded scope. Will go to contracting in early October. Will be a CREDA vehicle directed to LSU. Will be developing the business case. Dues are expected by the 27th. VA New Orleans wants to participate.	Develop grant proposal for care coordination – Oscar VA Challenge Grant Status – Bob Greenes Schedule a call with Laura and Jonathan – Oscar Discussion with Aaron Drew re. bringing open source framework to HSPC – Oscar VA security issue resolution – Oscar Obtain use case documentation from LSU – Oscar Diaz VA stakeholder involvement in developing use cases Oscar Coordination with other groups within VA – Oscar Register a HSPC price list on the GSA schedule – Oscar
Priority Item – Roadmap/Operational Plan	Oscar – Meeting will be scheduled in Salt Lake. Craig is taking the lead. Laura – Will follow-up to get the meeting scheduled. Oscar – Should include Doug Martin and Emory Frye. Oscar – Purpose is to operationalize the committees and finalize the architecture. Bob – Interested in participating. Will provide additional names. Oscar – Dave Walton from the VA should be invited. Want to have the meeting before the September meeting. Oscar – We are doing both the operational plan and the architecture. Bob – This should be a strategic discussion. Oscar – Should have LSU representative.	Stan Huff Matt Burton participation in the group Clarify the desired end product Organization Hold monthly board meetings Appoint a COO Confirm tax exempt status Reorganize the advisory council Restructure membership dues Written MOUs with external organizations SMART Argonauts HL7 C4MI relationship and funding Meetings September 28-30, Phoenix Technical Terminology and modeling Development environment Application development Pediatric growth chart Grants and contracts VA-LSU
Priority Item – Mission Statement	Rick – Has circulated a draft. Bob – This version captures the current direction. Oscar – Have a draft to present to the Board. Bob – Should change wording to "app store and other mechanisms. Rick presented the mission statement that was developed in January.	Mission and vision statement for HSPC. To be circulated by 30th – Davide
Priority Item – Member Recruitment	Oscar – Memberships are coming in. Chris – John Farmer, Care Data Systems. Dr. William Smith. Getting primarily individual members. Will be working with the Board to promote associate and corporate membership. Bob – Could the organizational model be scaled to a department of a university? Oscar – This is under discussion. Will be taken to the Board.	Membership drive – Oscar/Chris Outcomes of Oscar/Chris meeting Partner Candidates ACS – meeting requested Care Data Systems – associate membership HepFund UPMC – follow-up to meeting CHIME Cognitive Medical Oakwood Vanderbilt Cerner Regenstrief – Payment status Athena Health Mayo – status of scheduling a meeting Follow-up with Chris Ross – Stan – note sent week of 06/01 Develop HSPC Value Description for Mayo Follow-up with Mayo contact – Craig Parker TELUS Ontario Ministry of Health dbMotion Orion Geisinger Kaiser Allscripts VA – Payment anticipated in September Harris – Payment status Develop membership marketing materials to solicit new members – Membership Committee Group membership for departments within universities – suggested by Bob Greenes Solicit Additional Benefactor Members – Oscar
Priority Item – Other Funding/Organization Relationship Activities ACOG ACS C4MI SMART Arizona Grants Argonauts HL7 Sequoia (Healtheway/Carequality) Commonwell OMG CHIME	Oscar – C4MI will be assisting in late September. Will be providing an FTE. Oscar – Mayo is supporting moving forward. Hope to meet with Mayo in next two weeks. Matt – Mayo is working on platforms. HSPC is a good opportunity in this context. Bob – Will be an IPA for the VA and will be bringing on an architect under this project. Should have a call on staffing across LSU, challenge grant, and other efforts. Davide will set up a call to discuss the challenge grant.	C4MI Proposal Status Schedule meeting with ACS – Oscar Reach out to get ACOG use case – Laura Determine ACOG funding. Meet with David Hoite – Oscar Develop agreement and project plan with SMART – Craig Develop grant proposal for C4MI – Oscar Develop grant proposal for Arizona – Oscar Joint demos with HSPC and Argonauts at HIMSS - Stan Follow-up with Marc Overhage – Stan Sequoia/Healtheway – support for DURSAs ACS – Meeting sponsorship
Priority Item – Committee Development Technical Steering Committee Terminology and Modeling Platform/Architecture Testing and Certifications Cross Use Case Peri-Operative Use Case Peri-Natal Decision Support Use Cae Care Coordination Use Case	Oscar – Committees are getting revamped. Will be presented to the Board.	Outreach on peri-operative use case Set up a meeting with Oscar, Laura, Davide, and Craig to discuss use cases Determine roles of the Architectural /Platform Committee and the Technical Committee Committee Charters – Oscar ACOG use case – Oscar Collaboration Platform Board Appointment of TSC Finalize committees – Craig/Oscar – Setting up Google groups. Should be complete this week. – Craig Will post committee processes to Confluence – Craig
Priority Item – Website	Oscar – Got approval to move ahead on the Amendola contract. They will be reaching out to conduct interviews.	Chris/Oscar Contract with Amendola – Chris Sadvary Implement a solution that Chris can manage – Rick/Craig Discussions with website development firm Develop website requirements New presence by mid-September Develop budget for website Minutes on website Post minutes from work groups Determine consistent tooling for minutes and other content
Priority Item — Reference Implementation	Rick – Provided an overview of the reference implementation content on the HPSC site. Working with Davide on the roadmap. Will provide a weekly update. Davide – Need to define the overlap between HSPC and CBSS meeting in Boston on September 30th. Rick – There will be an Intermountain person at the CBSS meeting. The meeting is Josh Mandel, Grahame, Claude. Bob – HL7 CDS Work Group is meeting in September. This includes some of the same people. Davide – HSPC may want to have input to the CBSS decisions. Rick – Will send a link on what will be proposed at CBSS meeting. Bob – This overlaps with HL7 CDS Work Group. Oscar - Scott can represent HSPC. Add agenda topic for technical roadmap to be presented by Davide	Rick Freeman
Priority Item — Press Releases and Communications	Oscar – Intermountain has requested a press release on Intermountain's contribution to HSPC. This should go out in the next week. Bob – Will be an IPA for the VA and will be bringing on an architect under this project. Should have a call on staffing across LSU, challenge grant, and other efforts. Davide will set up a call to discuss the challenge grant.	Chris Sadvary Prepare notes summarizing the meeting in August – Rick Freeman Prepare press release summarizing meeting – Chris Sadvary Send out bi-weekly newsletter – Chris Sadvary Develop press release with Scottsdale Institute – Chris Find resources to support press release Intermountain – Stan Develop a press release on HSPC and the Argonauts and the HSPC organization and mission – Oscar Diaz Develop press release on VA project Get an article in Health Data Management to promote membership.
Priority Item – Incorporation and Organization		Stan Huff/Oscar Diaz Resigning of Bylaws Board Evolution Administrative support Send preliminary budget to Stan – Oscar Provide Stan with contact information for participants in call to finalize membership agreement – Oscar Provide a copy of the membership agreement to Rick – Stan Stan will follow-up to see if the membership agreement can incorporate the click-thru license. Post membership agreement when it is final – Rick Freeman Schedule a board meeting – Oscar
Priority Item – Value Proposition		Ajay Asthana Conduct interview with Oscar Call to discuss value proposition – Ajay/Marc
2016 HIMSS Meeting		Rick Freeman Document HIMSS 2015 lessons learned Talk with Grahame re. HSPC description Discuss FHIR alignment – Rick/Marc
Communications and Marketing		Rick Freeman Meeting with ONC Meeting with CMS Update marketing materials Develop white paper Prepare executive overview of HSPC Define announcement distribution channels Develop marketing campaign
Review Action Items		Virginia Riehl

Notes

Item

Discussion

Follow-Up Notes

Review Agenda and Meeting Schedule

Priority Item – Plans for Next Meeting

September week of 28th - 30th

11 working days/16 calendar days till this meeting

Timeline for action items – notices, agenda.....

Laura – Do not have the merchant payment set up on the registration site.

Chris – Should put up the registration site today. Will be deciding the best option for payment today. May be at the registration desk.

Oscar – May need to move away from Mail Chimp, since these are not reaching people. Suggested that we use Sales Force.

Oscar – Agenda is set. Still finalizing the key note speaker.

Chris – Waiting for ONC to clear David Hunt. Will follow up with David.

Bob – Suggested that we send more reminder emails.

Chris – Not everyone can pay by credit card or check. Will include wording in the email regarding reaching out of an alternate payment method is needed.

Oscar – Can get a PO in lieu of check or credit card.

Bob – Will check into whether ASU can provide polycom microphones.

September Meeting

Coordinate Registration Site developed by Patrick Langford. Include a place to indicate what the person wants from the meeting– Craig Parker/Chris Sadvary

Follow-up email – Chris Sadvary

Corporate credit card – Oscar Diaz

Keynote speaker

Agenda Topics:

HSPC coordination with other organizations – HL7 FHIR, SMART, C4MI, Argonauts, Commonwell
Update from August meeting
Follow-up on the implementation of FHIR profiles – technical
Update on applications under development – Rick will solicit speakers from the HIMSS group
App Store planning
R&D collaboration opportunities
Use case committee updates and plans – Have collaborative review of one or two work cases.. Follow-up on the use cases from the Washington meeting. Want to move these forward
Have a half-day breakout on the use cases
Connectathon – profiles and eventing. Should make the goals and scope clear
Vendor presentation on their policy and strategy on FHIR. Capabilities that they have and are planning. Rick will discuss on the HIMSS call
Invite DoD representative to discuss their strategy around FHIR
Consider having panels – app developers, DoD on FHIR, other related organizations
Anticipated interoperability between the VA and DoD – ask Jonathan Nebeker to assist
Operational Plan
Reference architecture

Priority Item – VA Project

Oscar – Budget has been approved with expanded scope. Will go to contracting in early October. Will be a CREDA vehicle directed to LSU. Will be developing the business case. Dues are expected by the 27th. VA New Orleans wants to participate.

Develop grant proposal for care coordination – Oscar

VA Challenge Grant Status – Bob Greenes

Schedule a call with Laura and Jonathan – Oscar

Discussion with Aaron Drew re. bringing open source framework to HSPC – Oscar

VA security issue resolution – Oscar

Obtain use case documentation from LSU – Oscar Diaz

VA stakeholder involvement in developing use cases Oscar

Coordination with other groups within VA – Oscar

Priority Item – Roadmap/Operational Plan

Oscar – Meeting will be scheduled in Salt Lake. Craig is taking the lead.

Laura – Will follow-up to get the meeting scheduled.

Oscar – Should include Doug Martin and Emory Frye.

Oscar – Purpose is to operationalize the committees and finalize the architecture.

Bob – Interested in participating. Will provide additional names.

Oscar – Dave Walton from the VA should be invited. Want to have the meeting before the September meeting.

Oscar – We are doing both the operational plan and the architecture.

Bob – This should be a strategic discussion.

Oscar – Should have LSU representative.

Stan Huff

Matt Burton participation in the group

Clarify the desired end product

Organization
1. Hold monthly board meetings
2. Appoint a COO
3. Confirm tax exempt status
4. Reorganize the advisory council
5. Restructure membership dues
6. Written MOUs with external organizations
  1. SMART
  2. Argonauts
  3. HL7
7. C4MI relationship and funding
Meetings
1. September 28-30, Phoenix
Technical
1. Terminology and modeling
2. Development environment
Application development
1. Pediatric growth chart
Grants and contracts
1. VA-LSU

Priority Item – Mission Statement

Rick – Has circulated a draft.

Bob – This version captures the current direction.

Oscar – Have a draft to present to the Board.

Bob – Should change wording to "app store and other mechanisms.

Rick presented the mission statement that was developed in January.

Mission and vision statement for HSPC. To be circulated by 30th – Davide

Priority Item – Member Recruitment

Oscar – Memberships are coming in.

Chris – John Farmer, Care Data Systems. Dr. William Smith. Getting primarily individual members. Will be working with the Board to promote associate and corporate membership.

Bob – Could the organizational model be scaled to a department of a university?

Oscar – This is under discussion. Will be taken to the Board.

Membership drive – Oscar/Chris

Outcomes of Oscar/Chris meeting

Partner Candidates

ACS – meeting requested
Care Data Systems – associate membership
HepFund
UPMC – follow-up to meeting
CHIME
Cognitive Medical
Oakwood
Vanderbilt
Cerner
Regenstrief – Payment status
Athena Health
Mayo – status of scheduling a meeting
- Follow-up with Chris Ross – Stan – note sent week of 06/01
- Develop HSPC Value Description for Mayo
- Follow-up with Mayo contact – Craig Parker
TELUS
Ontario Ministry of Health
dbMotion
Orion
Geisinger
Kaiser
Allscripts
VA – Payment anticipated in September
Harris – Payment status

Develop membership marketing materials to solicit new members – Membership Committee

Group membership for departments within universities – suggested by Bob Greenes

Solicit Additional Benefactor Members – Oscar

Priority Item – Other Funding/Organization Relationship Activities

ACOG
ACS
C4MI
SMART
Arizona Grants
Argonauts
HL7
Sequoia (Healtheway/Carequality)
Commonwell
OMG
CHIME

Oscar – C4MI will be assisting in late September. Will be providing an FTE.

Oscar – Mayo is supporting moving forward. Hope to meet with Mayo in next two weeks.

Matt – Mayo is working on platforms. HSPC is a good opportunity in this context.

Bob – Will be an IPA for the VA and will be bringing on an architect under this project. Should have a call on staffing across LSU, challenge grant, and other efforts.

Davide will set up a call to discuss the challenge grant.

C4MI Proposal Status

Schedule meeting with ACS – Oscar

Reach out to get ACOG use case – Laura

Determine ACOG funding. Meet with David Hoite – Oscar

Develop agreement and project plan with SMART – Craig

Develop grant proposal for C4MI – Oscar

Develop grant proposal for Arizona – Oscar

Joint demos with HSPC and Argonauts at HIMSS - Stan

Follow-up with Marc Overhage – Stan

Sequoia/Healtheway – support for DURSAs

ACS – Meeting sponsorship

Priority Item – Committee Development

Technical Steering Committee
Terminology and Modeling
Platform/Architecture
Testing and Certifications
Cross Use Case
Peri-Operative Use Case
Peri-Natal Decision Support Use Cae
Care Coordination Use Case

Oscar – Committees are getting revamped. Will be presented to the Board.

Outreach on peri-operative use case

Set up a meeting with Oscar, Laura, Davide, and Craig to discuss use cases

Determine roles of the Architectural /Platform Committee and the Technical Committee

Committee Charters – Oscar

ACOG use case – Oscar

Collaboration Platform

Board Appointment of TSC

Finalize committees – Craig/Oscar –

Setting up Google groups. Should be complete this week. – Craig

Will post committee processes to Confluence – Craig

Priority Item – Website

Oscar – Got approval to move ahead on the Amendola contract. They will be reaching out to conduct interviews.

Chris/Oscar

Contract with Amendola – Chris Sadvary

Implement a solution that Chris can manage – Rick/Craig

Discussions with website development firm
Develop website requirements
New presence by mid-September
Develop budget for website

Minutes on website

Post minutes from work groups
Determine consistent tooling for minutes and other content

Priority Item — Reference Implementation

Rick – Provided an overview of the reference implementation content on the HPSC site. Working with Davide on the roadmap. Will provide a weekly update.

Davide – Need to define the overlap between HSPC and CBSS meeting in Boston on September 30th.

Rick – There will be an Intermountain person at the CBSS meeting. The meeting is Josh Mandel, Grahame, Claude.

Bob – HL7 CDS Work Group is meeting in September. This includes some of the same people.

Davide – HSPC may want to have input to the CBSS decisions.

Rick – Will send a link on what will be proposed at CBSS meeting.

Bob – This overlaps with HL7 CDS Work Group.

Oscar - Scott can represent HSPC.

Add agenda topic for technical roadmap to be presented by Davide

Rick Freeman

Priority Item — Press Releases and Communications

Oscar – Intermountain has requested a press release on Intermountain's contribution to HSPC. This should go out in the next week.

Bob – Will be an IPA for the VA and will be bringing on an architect under this project. Should have a call on staffing across LSU, challenge grant, and other efforts.

Davide will set up a call to discuss the challenge grant.

Chris Sadvary

Prepare notes summarizing the meeting in August – Rick Freeman

Prepare press release summarizing meeting – Chris Sadvary

Send out bi-weekly newsletter – Chris Sadvary

Develop press release with Scottsdale Institute – Chris

Find resources to support press release

Intermountain – Stan

Develop a press release on HSPC and the Argonauts and the HSPC organization and mission – Oscar Diaz

Develop press release on VA project

Get an article in Health Data Management to promote membership.

Priority Item – Incorporation and Organization

Stan Huff/Oscar Diaz

Resigning of Bylaws

Board Evolution

Administrative support

Send preliminary budget to Stan – Oscar

Provide Stan with contact information for participants in call to finalize membership agreement – Oscar

Provide a copy of the membership agreement to Rick – Stan

Stan will follow-up to see if the membership agreement can incorporate the click-thru license.

Post membership agreement when it is final – Rick Freeman

Schedule a board meeting – Oscar

Priority Item – Value Proposition

Ajay Asthana

Conduct interview with Oscar

Call to discuss value proposition – Ajay/Marc

2016 HIMSS Meeting

Rick Freeman

Document HIMSS 2015 lessons learned

Talk with Grahame re. HSPC description

Discuss FHIR alignment – Rick/Marc

Communications and Marketing

Rick Freeman

Meeting with ONC

Meeting with CMS

Update marketing materials

Develop white paper

Prepare executive overview of HSPC

Define announcement distribution channels

Develop marketing campaign

Review Action Items

Virginia Riehl

Area	Milestones
Technical SC	Technical Roadmap Reference model – 1st pass Integrate existing pieces
Terminology and Modeling	Advance the number of HSPC approved FHIR profiles on HL7 FHIR Website Meeting in August with FHIR Workplan for collaboration with VA and FHIM Define what HSPC approved profile means Roadmap for modeling and terminology – connected to use cases Tooling to detect differences between profiles Prioritized pre-coordination reshaping rules Plan for developing the capability to translate ADL models to AML models and possibly examples Revisit the strategy of HSPC profiles with SMART applications (in conjunction with HIMSS demo) Translation library/repository that is exchangeable and sharable – instances across models and from ADL to AML
Platform/Architecture	Platform architecture – harmonize to needs and business use case Strawman (concrete) view of the platform and architecture. With use cases as a starting point. Draft reference architecture. Proposed standards Proposals for use of existing architectures Framework for deciding how far up the stack the platform goes
Testing and Certification	Define the TDD approach (include negative tests) Implement in use cases Define certification approach
Cross Use Case	Identify common requirements to inform architecture
Perioperative Use Case	Develop roadmap Create a brief or business plan to ACS and obtain their approval Obtain funding Identify pilot
Peri-Natal Decision Support	Develop Roadmap Obtain funding Gain commitment of ACOG Develop specification
Care Coordination	Refine existing use case Get all the documents together and review Look at FHIR and determine gaps Secure funding Create project governance structure Develop a project plan Document workflow Develop glossary Leverage FHIM and other VA data models

Attendees

Name

Agenda

Item

Time

Lead

Notes

Item

Discussion

Follow-Up Notes

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