2015-07-07 Steering Commitee Meeting Notes
- Virginia Riehl
Attendees | |
Name | |
|---|---|
| Y | Ajay Asthana |
| Janet Campbell | |
| Y | Oscar Diaz off 07/13 - 27 |
| Julio Cesar Farcelli | |
| Y | Rick Freeman |
| Y | Robert Greenes |
| Y | Laura Heermann |
| N | Stan Huff |
| Y | Tom Oniki |
| Marc Overhage | |
| Y | Craig Parker |
| Y | Chris Sadvary |
| Paul White | |
| Y | Herb White |
| Y | Wayne Wilbright |
| Y | Virginia Riehl (support) |
Agenda | ||
Item | Time | Lead |
|---|---|---|
Review Agenda and Meeting Schedule | Virginia Riehl | |
| Priority Item – Member Recruitment | Oscar Diaz/Stan Huff | |
| Priority Item – Other Funding/Organization Relationship Activities | Oscar Diaz | |
| Priority Item –VA Project | Oscar Diaz | |
| Priority Item – Follow-Up From Washington DC Meeting | ||
| Priority Item – Plans for Next Meeting | ||
| Priority Item – Committee Development | Craig Parker/Oscar Diaz | |
| Priority Item – Incorporation and Organization | Stan Huff/Oscar Diaz | |
| Priority Item – Website | Craig Parker | |
| Priority Item – Get technical content on website or other accessible location | Stan Huff/Rick Freeman | |
| Priority Item – Press Releases | Oscar Diaz | |
| Priority Item – Tier 2 Messaging | Craig Parker | |
| Priority Item – Value Proposition | Ajay Asthana | |
| 2016 HIMSS Meeting | Rick Freeman | |
| Project Plan | Rick Freeman | |
| Communications and Marketing | Rick Freeman | |
| Review Action Items | Virginia Riehl | |
Notes | ||
Item | Discussion | Follow-Up Notes |
|---|---|---|
Review Agenda and Meeting Schedule |
| |
| Priority Item – Member Recruitment | Oscar – Still in the process of transitioning member recruitment activities to Chris. Chris – Came from Harris where he worked in sales and marketing. Oscar – Plan to start a campaign next week. Will give a membership report weekly on this call.
| Membership drive – Oscar/Chris Outcomes of Oscar/Chris meeting Partner Candidates
Mayo
Follow-up with VA, Regenstreif, and Harris on payments – Stan, Oscar Develop membership marketing materials to solicit new members – Membership Committee Solicit Additional Benefactor Members – Oscar Craig – Will follow-up with Mayo contact. |
Priority Item – Other Funding/Organization Relationship Activities
|
| Schedule meeting with ACS – Oscar Reach out to get ACOG use case – Laura Determine ACOG funding. Meet with David Hoite – Oscar Develop agreement and project plan with SMART – Craig Develop grant proposal for C4MI – Oscar Develop grant proposal for Arizona – Oscar Joint demos with HSPC and Argonauts at HIMSS - Stan Follow-up with Marc Overhage – Stan Sequoia/Healtheway – support for DURSAs C4MI-- Develop combined charter |
| Priority Item – VA Project | Oscar – Working with VA over past two weeks on membership and the Care Coordination pilot. Oscar – VA would like HSPC to take on the role of the agent for open source models. Suggesting that we collaborate with a larger open source organization. Marc Overhage has some experience with open source models. Cerner has paused their move to open source. The structure of the HSPC membership is an issue for the VA. There is an issue with the membership being contingent on Board participation. VA will issue an RFI so that HSPC can respond. Then an RFP would be published. The VA General Counsel recommended changing the membership structure based on other memberships that VA has. Oscar - Pilot project budget is $4.5 million. Jonathan is working to identify additional funding. Want to get contracting done in August due to end of Fiscal year constraints. Oscar and Wayne should meet wit Shreveport to finalize the scoping. Laura – Has been communicating with VA on use cases. There appears to be some overlap with others in the VA who have contacted Laura. They sent some documents and Laura has provided comments. Oscar – We should coordinate carefully. Should engage Jonathan. Oscar will schedule a call with Laura and Jonathan. Jonathan was on vacation last week. | Develop grant proposal for care coordination – Oscar Follow-up with Jonathan Nebeker – Stan Discussion with Aaron Drew re. bringing open source framework to HSPC VA Pilot funding proposal status VA security issue resolution Obtain use case documentation from LSU – Oscar Diaz VA stakeholder involvement in developing use cases Coordination with other groups within VA Register a HSPC price list on the GSA schedule – Oscar |
| Priority Item – Follow-Up From Washington DC Meeting | Chris – Sent out the email to the distribution list.
|
|
Priority Item – Plans for Next Meeting August 10 - 13 September week of 21st - 25th | August Meeting with CIMI/FHIR
Oscar – The meeting is sponsored by HSPC with CIMI having its own identity. Oscar – will get together with Stan to discuss September meeting
| Possible Venues
Registration Site developed by Patrick Langford |
Priority Item – Committee Development
| Oscar – Matt Burton is taking the lead. Worked wit them over the weekend to discuss concepts on how to set up committees. Hope to have a tangible proposal in the next two weeks. | Committee Charters – Oscar ACOG use case – Oscar Collaboration Platform Joint meeting with CIMI/FHIR Board Appointment of TSC Craig/Oscar – Finalize committees Craig Parker, MD to send out HSPC wide message soliciting members to join committee – by 02/27 Craig – Setting up Google groups. Should be complete this week. Craig – Will post committee processes to Confluence |
| Priority Item – Incorporation and Organization |
| Stan Huff/Oscar Diaz Resigning of Bylaws Board Evolution Staff recruitment Administrative support Send preliminary budget to Stan – Oscar Provide Stan with contact information for participants in call to finalize membership agreement – Oscar Provide a copy of the membership agreement to Rick – Stan Stan will follow-up to see if the membership agreement can incorporate the click-thru license. Post membership agreement when it is final – Rick Freeman Schedule a board meeting – Oscar |
| Priority Item – Website | Oscar – The website has been reviewed. Will try to get a website up. Commonwell is a good example. Want to have something that flows easily and has the links and connections to the Confluence site. Chris will be looking for resources to get the site set up. Chris will work with others to develop the website requirements. Would like to have a meeting on this in the next week. This is a top priority. Suggests that we use a toolset to build out the website. Craig – We should look at everything that we need to do, e.g., meeting registration. | Chris/Oscar Work with Marketing person on website Post minutes from work groups Determine consistent tooling for minutes and other content |
Priority Item – Get technical content on website or other accessible location
| Craig – Will be moving the DSTU server to point to HSPC. Oscar – Asked that recurring expenses be identified. Craig – We should have a meeting to determine how services can be consolidated. | Stan Huff/Rick Freeman Java integration framework for FHIR Review of technical content Stan, Craig, Tom, Alan, Paul White, Davide Sotterra, Herb White to develop a strategy for moving forward Update for FHIR DSTU 2 Develop specification proposal with links to reference implementations – Rick Freeman Resolve the issue of granularity Approve the enhanced model content presentation tool Recruitment of contributors – LSU, Intermountain, Cerner, LSU Support for orchestration Reference architecture definition Work is being done on the business processes and service definitions for tier 2. Need to determine with Stan what should be added that is not already there. |
Priority Item — Press Releases | Chris – Will be working withChuck Appleby at the Scottsdale institute to develop a press release for July 22. This will include information on the August meeting. Wayne – Level of review by LSU will depend on the content. | Oscar Diaz Find resources to support press release
Develop a press release on HSPC and the Argonauts and the HSPC organization and mission – Oscar Diaz Develop press release on VA project Get an article in Health Data Management to promote membership. Rick will reach out to Eileen. |
Priority Item – Tier 2 Messaging | Oscar – Developing wording on mission and objectives. Craig – This will be addressed at the Wednesday meeting in August
| Craig Parker, MD to setup a meeting to discuss the Tier 2 messaging. Will set up a meeting with Davide to build out roadmap. Determine how to integrate the knowledge platform that Bob Greenes is developing into HSPC. |
| Priority Item – Value Proposition |
| Ajay Asthana Conduct interview with Oscar |
2016 HIMSS Meeting
| Rick – We need to reserve space in August. Oscar – We may not have funds for a separate booth. Can present with Intermountain and VA. We should set up a committee to start planning. Chris will take the lead.
| Rick Freeman Document HIMSS 2015 lessons learned Talk with Grahame re. HSPC description Reserve booth for HIMSS 2016 |
| Project Plan | Rick Freeman | |
| Communications and Marketing |
| Rick Freeman Survey Responses Meeting with ONC Meeting with CMS Update marketing materials Develop white paper Develop budget for website Prepare executive overview of HSPC Define announcement distribution channels Develop marketing campaign |
| Review Action Items | Virginia Riehl | |
Area | Milestones |
Technical SC | Technical Roadmap Reference model – 1st pass Integrate existing pieces |
Terminology and Modeling | Advance the number of HSPC approved FHIR profiles on HL7 FHIR Website Meeting in August with FHIR Workplan for collaboration with VA and FHIM Define what HSPC approved profile means Roadmap for modeling and terminology – connected to use cases Tooling to detect differences between profiles Prioritized pre-coordination reshaping rules Plan for developing the capability to translate ADL models to AML models and possibly examples Revisit the strategy of HSPC profiles with SMART applications (in conjunction with HIMSS demo) Translation library/repository that is exchangeable and sharable – instances across models and from ADL to AML |
Platform/Architecture | Platform architecture – harmonize to needs and business use case Strawman (concrete) view of the platform and architecture. With use cases as a starting point. Draft reference architecture. Proposed standards Proposals for use of existing architectures Framework for deciding how far up the stack the platform goes |
Testing and Certification | Define the TDD approach (include negative tests) Implement in use cases Define certification approach |
Cross Use Case | Identify common requirements to inform architecture |
Perioperative Use Case | Develop roadmap Create a brief or business plan to ACS and obtain their approval Obtain funding Identify pilot |
Peri-Natal Decision Support | Develop Roadmap Obtain funding Gain commitment of ACOG Develop specification |
| Care Coordination | Refine existing use case Get all the documents together and review Look at FHIR and determine gaps Secure funding Create project governance structure Develop a project plan Document workflow Develop glossary Leverage FHIM and other VA data models |
Action Items | |||||
Item | Start Date | End Date | Lead | Status | |
|---|---|---|---|---|---|
| Update technical content for FHIR DSTU 2 | 05/05/15 | Rick Freeman | When server is available | ||
| Reserve Booth Space for HIMSS 2016 | 04/28/15 | ||||
| Document HIMSS 2015 Lessons Learned | 04/28/15 | Rick Freeman | |||
| Develop HSPC value description for Mayo | 04/28/15 | Stan Huff | |||
| Develop agenda for June meeting | 04/28/15 | Craig Parker | In process | ||
| Register an HSPC price list on the GSA schedule | 03/03/15 | Oscar Diaz | |||
| Discuss with Cerner the "write" pathway for the APIs | 03/03/15 | Stan Huff Craig Parker | |||
| Send out HSPC wide message soliciting members to join committees | 02/17/15 | Craig Parker | |||
| Setup a meeting to discuss the Tier 2 messaging. | 02/17/15 | Craig Parker | |||
| Reach out to Orion | 01/27/15 | Oscar Diaz | |||
| Contact Chris Ross at Mayo | 01/20/15 | Stan Huff | |||
| Contact Allscripts | 01/20/15 | Oscar Diaz | |||
| Contact Alastair at Gesinger | 01/20/15 | Stan Huff | |||
| Develop a press releases on HSPC and the Argonauts and the HSPC organization an mission | 12/09/14 | Oscar Diaz | Pend till there is fuller membershipt | ||
| Determine points of coordination including the development of leaf level models | 12/09/14 | Stan Huff | |||
| Obtain use case documentation from LSU | 11/25/14 | Oscar Diaz | |||
| Schedule a call to finalize membership agreement | 11/25/14 | Stan Huff | |||
| Provide Stan with contact information for participants in call to finalize membership agreement | 11/25/14 | Oscar Diaz | |||
| Provide a copy of the membership agreement to Rick | 11/25/14 | Stan Huff | |||
| Post membership agreement when it is final | 11/25/14 | Rick Freeman | |||
| Get an article in Health Data Management to promote membership. | 11/11/14 | Rick Freeman | |||
| Set up membership committee calls | 11/11/14 | Craig Parker | |||
| Develop membership marketing materials to solicit new members | 11/11/14 | Membership Committee | |||
| Solicit Additional Benefactor Members | 11/11/14 | Oscar Diaz | |||
| Reach out to dbMotion re. membership | 11/11/14 | Oscar Diaz | |||
| Follow-up with VA, Intermountain, and Harris on payments | 10/28/14 | Oscar Diaz Stan Huff | |||
| Resolve issue of FHIR profile granularity | 10/28/14 | Stan Huff | |||
| Develop specification proposal with links to reference implementations | 10/28/14 | Rick Freeman | |||
| Approve the enhanced model content presentation tool | 10/28/14 | ||||
| Contact Allscripts re. identifying a new representative | 10/07/14 | Oscar Diaz | |||
| Develop value proposition | 10/07/14 | Paul White | Ajay is working on a value proposition statement for review by Steering Committee Craig Parker is developing a presentation for Intermountain that could be used with other groups | ||
| Outreach to Kaiser | 10/01/14 | Stan Huff | |||
| Event Policies – Develop process and policies for attending events on behalf of HSPC | 10/01/14 | ||||
| Define Plans for VA Project With LSU | 09/23/14 | ||||
| Develop Orchestration Demonstration | 09/23/14 | ||||
| Policy on Member Recruitment Bonus | 09/23/14 | Oscar Diaz | |||
| Evaluate JIRA for Managing the Project Plan | 09/09/14 | Rick Freeman | |||
| Enroll Members | 10/14/14 | ||||
| Define Operating Processes | 08/26/14 | Craig Parker | Need to appoint Work Group and proposals on how they will work | ||
| Define Decision Rights and Processes | 08/26/14 | Oscar Diaz Mike Hederson Sue Jimenez Rick Freeman Tom Oniki | |||
| Business Arm Work Group | 08/26/14 | Oscar Diaz | |||
| External Communications Work Group | 08/26/14 | Eileen Rivera | |||
| Conduct survey on communications | 08/26/14 | Eileen Rivera | Survey fielded | ||
| Update Marketing Materials | 08/26/14 | ||||
| Develop Budget for Website | 09/23/14 | Rick Freeman | |||
| Prepare Executive Overview of HSPC | 08/26/14 |
| |||
| Define Announcement Distribution Channels | 08/26/14 | ||||
| Develop Marketing Campaign | 08/26/14 | ||||
| Develop Press Releases | 08/26/14 | Draft developed by PR staff from Harris | |||
| Define Consistent Processes for Committees to Document Their Discussion and Actions | 08/26/14 | Need to recruit someone with experience with standards approval processes | |||
| Create a Project Plan and Road Map (release schedule) for the Technical Specification Development | 08/26/14 | Rick Freeman | Testing JIRA to maintain the plan | ||
COMPLETED ITEMS | |||||
| Send out "save the date" for next HSPC meeting | 03/17/15 | 05/08/15 | Craig Parker | ||
| Coordinate HSPC demo in Harris booth | 03/31/15 | 04/13/15 | Oscar/Eileen | ||
| HSPC cards with demo time and locations | 03/31/15 | 04/13/15 | |||
| Develop write-ups on each of the apps | 03/31/15 | 04/13/15 | Rick/Oscar | ||
| Post the HSPC schedule on an accessible location | 03/17/15 | 04/13/15 | |||
| Develop a one-pager on HSPC | 03/17/15 | 04/13/15 | |||
| Arrange HSPC dinner or reception | 03/17/15 | 04/13/15 | |||
| Develop a master list of demo locations and the demos that will be done at HIMSS | 03/03/15 | 04/13/15 | Craig Parker | ||
| Determine the signage that will be allowed in each booth | 03/03/15 | 04/13/15 | Craig Parker | ||
| Set up a call between Stan and Janet | 03/03/15 | 04/13/15 | Rick Freeman | ||
| Create a calendar of events at HIMSS | 03/03/15 | 04/13/15 | Craig Parker | ||
| Set up a meeting with Rick, Eileen, Oscar re. messaging. | 03/03/15 | 04/13/15 | Craig Parker | ||
| Reach out to Regenstrief to see if they can participate | 03/03/15 | 04/13/15 | Stan Huff | ||
| Work with Eileen on what is required for marketing at HIMSS | 01/20/15 | 04/13/15 | Rick Freeman | ||
| Send information on HIMSS presentation schedule to Rick Freeman | 11/25/14 | 04/13/15 | Stan Huff | ||
| Send preliminary budget to Stan | 11/11/14 | 04/13/15 | Oscar Diaz | ||
| Develop Draft Organization Structure | 10/28/14 | 04/13/15 | Oscar Diaz Craig Parker | ||
| Process for Signing Up Members at HIMSS | 09/23/14 | 04/13/15 | |||
| HIMSS Budget Development | 09/23/14 | 04/13/15 | |||
HIMSS
Apps from multiple developers | 08/26/14 | 04/13/15 | Rick Freeman | Need to develop a theme Need to recruit participants | |
| Notify HSPC group of incorporation | 09/02/14 | Complete | Stan Huff | ||
| Follow-up with Reggie re. getting access to the VA booth. | 03/03/15 | 03/31/15 | Rick Freeman | ||
| Follow-up with ONC re. Interoperabilty showcase | 03/03/15 | 03/31/15 | |||
| Contact the VA re. meeting facilities for HSPC May Meeting | 03/24/15 | 03/31/15 | Stan Huff | ||
| Finalize the list of initial committees | 02/17/15 | 02/24/15 | Oscar Diaz Craig Parker | ||
| Create google groups for each committee | 02/17/15 | 02/24/15 | Craig Parker | ||
| Determine Google Drive permissions | 01/20/15 | 02/24/15 | |||
| Set up sand box meeting | 10/07/14 | 02/24/15 | Rick Freeman | ||
| Set up HIMSS coordination meeting | 10/07/14 | 02/24/15 | Rick Freeman | ||
Establish Sandbox
Encourage hosted vendor implementations | 08/26/14 | 02/24/15 | Rick Freeman Robert Greenes Herb White Aziz Boxwala Scott Whyte Oscar Diaz Julio Facelli Ajay Asthana |
Bob Greenes suggested that someone from the VA should participate in this group Rick Freeman will reach out to Darren Drew to identify a VA representatives | |
| Outreach to Regenstrief | 10/01/14 | 01/27/15 | Stan Huff | ||
| Schedule a time to review the agenda and membership agreement and benefits. | 01/20/15 | 01/27/15 | Rick Freeman | ||
| Identify a set of committees that will be formed at the meeting. | 01/20/15 | 01/27/15 | Craig Parker Rick Freeman | ||
| Follow up with Oscar to get information on the organization structure. | 01/20/15 | 01/27/15 | Rick Freeman | ||
| Contact Oscar re. getting the committee structure approved. | 01/20/15 | 01/27/15 | Rick Freeman | ||
| Schedule call to finalize agenda and length of meeting | 12/09/14 | 01/27/15 | Craig Parker | ||
| Develop plan for MedInfo | 12/09/14 | 01/20/15 | Bob Greenes Stan Huff | ||
| Contact Cerner and Marc Overhage. | 01/20/15 | 01/27/15 | Stan Huff | ||
| Reach out to Bo Dagnall at HP | 01/20/15 | 01/27/15 | Craig Parker | ||
| Contact Oracle. | 01/20/15 | 01/27/15 | Stan Huff | ||
| Contact IBM | 01/20/15 | 01/27/15 | Oscar Diaz | ||
| Contact Kevin and Jamie at Kaiser | 01/20/15 | 01/27/15 | Stan Huff | ||
| Identify who will be attending MedInfo and could be part of a panel – Bob Greenes | 12/09/14 | 01/20/15 | Bob Greenes | ||
| Obtain Board Member signatures on Board Document | 10/28/14 | 01/20/15 | Oscar Diaz | ||
HSPC Meeting
| 08/26/14 | 01/06/15 | |||
Identify meeting location options in New Orleans | 11/11/14 | 01/06/15 | Wayne Wilbright Oscar Diaz | ||
| Finalize By Laws and Membership Agreement | 09/12/14 | 12/31/14 | Temporary Board | ||
| Draft an email re. the meeting and send to Stan and Oscar Rick and Craig for review. Rick or Craig will send | 12/16/14 | 12/19/14 | Virginia Riehl | ||
| Send out meeting announcement | 12/09/14 | 12/19/14 | |||
| Coordinate AMIA speakers | 10/14/14 | 11/11/14 | Bob Greenes | ||
| Determine if a meeting on the sandbox can be held at AMIA | 10/14/14 | 11/11/14 | Bob Greenes | ||
| Set up call to plan for next HSPC general meeting | 10/07/14 | 11/11/14 | Oscar Diaz | ||
| Finalize Membership Agreement | 10/28/14 | 11/11/14 | Oscar Diaz | ||
| Follow-up with Mike Garcia re. Board participation | 10/28/14 | 11/11/14 | Oscar Diaz | ||
| Prepare blog post on DC meeting | 09/02/14 | 09/30/14 | Stan Huff | ||
| Create Mailing List | 09/02/14 | 09/30/14 | Eileen Rivera | Email group created Will distribute email to request people to register for the list | |
| Appoint Temporary Board | 08/28/14 | 09/12/14 | Stan Huff | ||
| Prepare Thoughts on DC Meeting | 08/26/14 | 09/22/14 | Eileen Rivera | ||
| Develop Newsletter | 08/26/14 | 09/22/14 | Eileen Rivera | ||