2015-10-15 Steering Commitee Meeting Notes

Janet Campbell

Sean Moore

Priority Item – Review Agenda and  Meeting Schedule

Review Agenda and Meeting Schedule

 Priority Item – Follow Up from Scottsdale Meeting

Lessons learned

Meeting summary

 Oscar will be providing notes to Laura

Laura will be preparing a meeting summary by 10/22

 Oscar – There was a discussion of the organizational plan at the Scottsdale meeting.  There will be a follow-up meeting on this next week.  This will be presented at the November Board meeting.

Oscar – There will be a Steering Committee, but it will have a different structure.  There will be an Advisory Committee reporting to the Board.  This group will transition to the Advisory Committee that will meet monthly.  Craig will be scheduling the Advisory Committee calls. 

Oscar Diaz

Organization and Governance

VA Challenge grant

VA Care Coordination Use Case Scope and Requirements

Perioperative Use Case Scope and Requirements

Reference Architecture

VA SOA Suite

Open Source Implementation and Support

Reconcile to Use Cases

Platform as a Service Implementation

HSPCs Role in

• Managing the platform
• Support of Appstore

 Priority Item – Committee Development

• Technical Steering Committee
• Terminology and Modeling
• Platform/Architecture
• Testing and Certifications
• Cross Use Case
• Peri-Operative Use Case
• Peri-Natal Decision Support Use Cae
• Care Coordination Use Case

 See Roadmap topic.

Outreach on peri-operative use case

Set up a meeting with Oscar, Laura, Davide, and Craig to discuss use cases

Revamp Committee structure – Oscar

ACOG use case – Oscar

Collaboration Platform

Board Appointment of TSC

 Priority Item – Plans for Next Meeting

Dates

Location

Goals 

Oscar – Chris will be reporting to Laura. 

Chris – Dates 20, 21, 22.   At Louisiana Health Center. No hotel block.  This date is close to Mardi Gras, so should schedule hotel space early. 

Oscar – Hotels in the warehouse district are reasonable. 

 Chris Sadvary

 Chris will send out a "save the date"

Laura – Will work on a meeting schedule for the entire year along with the goals over the meetings.

 Oscar – Need to develop a business case.  Rick and Oscar are developing and submitting to the VA.

Oscar – A call is being scheduled on the challenge grant. 

Oscar – LSU will provide some resources to elaborate the care plan plans. Peter Haug has a staff person to assist.  Rick can also assist. The submission date is in November.

Ajay – Can provide input to the business plan from the work he has done.

Develop Business Case – Oscar

Develop grant proposal for care coordination – Oscar

VA Challenge Grant Status – Bob Greenes

Schedule a call with Laura and Jonathan – Oscar

Discussion with Aaron Drew re. bringing open source framework to HSPC – Oscar

VA security issue resolution – Oscar

Obtain use case documentation from LSU – Oscar Diaz

VA stakeholder involvement in developing use cases  Oscar

Coordination with other groups within VA – Oscar

Register a HSPC price list on the GSA schedule – Oscar

 Chris - Anticipate check this week. Veratics will be joining at a level between individual and organizational.  Fees will increase in 2016. 

Oscar – Will be proposing a new membership fee structure to the Board.  Earlier members will be grandfathered in. 

Membership drive – Oscar/Chris

Outcomes of Oscar/Chris meeting

Consider membership category for university deparments

Partner Candidates

• MedRad
• ACS – meeting requested
• Care Data Systems – associate membership
• HepFund
• UPMC – follow-up to meeting
• CHIME
• Cognitive Medical
• Oakwood
• Vanderbilt
• Cerner
• Regenstrief – Payment status
• Athena Health
• Mayo – status of scheduling a meeting
  • Follow-up with Chris Ross – Stan – note sent week of 06/01
  • Develop HSPC Value Description for Mayo  
  • Follow-up with Mayo contact – Craig Parker
• TELUS
• Ontario Ministry of Health
• dbMotion 
• Orion
• Geisinger
• Kaiser
• Allscripts
• VA – Payment anticipated in September
• Harris – Payment status

Develop membership marketing materials to solicit new members – Membership Committee

Group membership for departments within universities – suggested by Bob Greenes

Solicit Additional Benefactor Members – Oscar

 Priority Item – Other Funding/Organization Relationship Activities

• ACOG
• ACS
• C4MI
• SMART
• Arizona Grants
• Argonauts
• HL7
• Sequoia (Healtheway/Carequality)
• Commonwell
• OMG
• CHIME

 Oscar – Met with Todd Cooper to develop proposal to C4MI.  There is good alignment with C4MI.  This will facilitate work on shared initiatives.

Stan – Has a call with Jitin Asnaani who is the Director of CommonWell.  Their work is complementary to HSPC. 

Oscar – Will be working on a White Paper with Keith to review with Mayo management. 

Bob – Have had calls about VA engagement with Mayo.

Oscar – Would like to formalize relationship with HL7

C4MI Proposal/Assistance Status

Meet with Mayo – Oscar

Set up call on Challenge Grant – Davide

ASU staffing to support HSPC – Bob

Schedule meeting with ACS – Oscar

Reach out to get ACOG use case – Laura

Determine ACOG funding.  Meet with David Hoite – Oscar

Develop agreement and project plan with SMART – Craig

Develop grant proposal for Arizona – Oscar

Joint demos with HSPC and Argonauts at HIMSS - Stan

Follow-up with Marc Overhage – Stan 

Sequoia/Healtheway – support for DURSAs

ACS – Meeting sponsorship

Chris – Interviews with Craig, Stan, and Laura are completed.  Amendola is developing content. 

Stan - Having a second interview today.

Chris – All interviews are complete.  Will be working with Craig on branding and logo.

Chris/Oscar

Contract with Amendola – Chris Sadvary

• Status of interviews 
• Develop website requirements
• New presence by mid-September
• Determine consistent tooling for minutes and other content

 Rick – Working on finalizing features to align with SMART on FHIR – patient specific context and application context.  Have updated subscription capabilities.  Continue to work with SMART on FHIR. 

Oscar – Have an ER app that has been implemented at Intermountain.

 Rick Freeman

• Weekly update – Rick/Davide 
• CBSS meeting and coordination
• HL7 CDS Work Group coordination

 Davide – Had a follow-up with Craig, Rick , and Scott.  Also had follow-ups at HL7.  Will be developing plan for Billirubin CDS.  Reviewing the VA architecture.  Will be talking with Marc Overhage re. Siemens stack.

Oscar – We will need the reference architecture for the VA work.  Would be good to understand the Siemens plan. 

Stan – Mark Overhage will be in Salt Lake for meetings late in October. 

Oscar – Will be leasing the software for the cloud deployment.  This will simplify transitions to other platforms. 

Priority Item — Press Releases and Communications

 Chris – Waiting on final approval of press release.  It will announce new members, provide highlights of September meeting, and announce Janauary meeting.

Chris Sadvary

Intermountain press release – Oscar

Prepare notes summarizing the meeting in August – Rick Freeman 

Prepare press release summarizing meeting – Chris Sadvary

Send out bi-weekly newsletter – Chris Sadvary

Develop press release with Scottsdale Institute – Chris

Find resources to support press release

• Intermountain – Stan

Develop a press release on HSPC and the Argonauts and the HSPC organization and mission – Oscar Diaz

Develop press release on VA project

Get an article in Health Data Management to promote membership. 

 Oscar – Will be preparing a financial statement for the 501C3 submission.

Stan – HSPC's original attorney changed firms so IRS application has to transition to new firm.  IRS has streamlined their processes and approvals are made in 2 - 3 months.

Stan Huff/Oscar Diaz

Resigning of Bylaws

Board Evolution

Administrative support

Send preliminary budget to Stan – Oscar

Provide Stan with contact information for participants in call to finalize membership agreement – Oscar

Provide a copy of the membership agreement to Rick – Stan

Stan will follow-up to see if the membership agreement can incorporate the click-thru license.

Post membership agreement when it is final – Rick Freeman

Schedule a board meeting – Oscar

 Ajay – No update.

 Ajay Asthana

Conduct interview with Oscar

Call to discuss value proposition – Ajay/Marc

2016 HIMSS Meeting

 Rick – Technical work is progressing.  Have three apps on top of Bilirubin.  Do not have commitments on subscription demos.  Cerner is tentatively committed to "write".

Laura and Chris will be working on branding.

Rick Freeman

Document HIMSS 2015 lessons learned

Talk with Grahame re. HSPC description

Discuss FHIR alignment – Rick/Marc

Chris Sadvary

Meeting with ONC

Meeting with CMS

Update marketing materials

Develop white paper

Prepare executive overview of HSPC

Define announcement distribution channels

Develop marketing campaign 

Area

Milestones

Technical SC

Technical Roadmap

Reference model – 1st pass

Integrate   existing pieces

Terminology and Modeling

Advance the number of HSPC approved FHIR profiles on HL7 FHIR Website

Meeting   in August with FHIR

Workplan for collaboration with VA and FHIM

Define   what HSPC approved profile means

Roadmap   for modeling and terminology – connected to use cases

Tooling   to detect differences between profiles

Prioritized   pre-coordination reshaping rules

Plan   for developing the capability to translate ADL models to AML models and   possibly examples

Revisit   the strategy of HSPC profiles with SMART applications (in conjunction with   HIMSS demo)

Translation   library/repository that is exchangeable and sharable – instances across   models and from ADL to AML

Platform/Architecture

Platform architecture – harmonize to needs and business use case

Strawman (concrete) view of the platform and architecture.  With use cases as a starting point. Draft   reference architecture.

Proposed standards

Proposals for use of existing architectures

Framework for deciding how far up the stack the platform goes

Testing and Certification

Define the TDD approach (include   negative tests)

Implement   in use cases

Define   certification approach

Cross Use   Case

Identify common requirements to inform   architecture

Perioperative Use Case

Develop roadmap

Create   a brief or business plan to ACS and   obtain their approval

Obtain   funding

Identify   pilot

Peri-Natal   Decision Support

Develop Roadmap

Obtain funding

Gain commitment of ACOG

Develop specification

Get all the documents together and review

Look at FHIR and determine gaps

Secure funding

Create project governance structure

Develop a project plan

Document workflow

Develop glossary

Leverage FHIM and other VA data models